Minutes of Eagle &Swinethorpe Parish Council Meeting, held on Tuesday 12th January 2016 at 7.30pm in Eagle Village Hall.

Present – Councillor Michael Chennells (Chair), Councillors Katy Thomas, Mark Nolan, Martyn Jackson, Christine Patty & Dawn Warnock

Councillor Barbara Wells

Rachel Popplewell - Clerk

PCSO Sarah Lingard for Item 2 on the agenda

Rob Mason for Item 7 on the agenda

2 members of the public

  1. Welcome & Apologies

Councillor Chennells welcomed everybody to the meeting, with apologies being received from Councillors Nigel Bottom & Alan Parker.

Councillor Chennells made comment that he had received a letter of resignation from Councillor Annette Bryan. The Chair thanked Councillor Bryan for her input and time whilst being a member of the parish council. It was agreed to purchase a £30 Pennell’s voucher as a thank you to Councillor Bryan.

The clerk was asked to notify North Kesteven District Council and to arrange a vacancy notice. Action MC/RP

  1. Police Items

PCSO Lingard reported that there had been 3 crimes committed during the period 01/12/15 – 12/01/16

  1. 3 shed breaks along the Eight Row, Eagle Moor. The stolen items included a quad bike & tools.
  2. A box trailer was stolen from Eagle Hall.
  3. Theft of tools stolen from a motor vehicle, Eagle Moor.
  1. Declaration of Interest

None Received

  1. Public Comment

Comment was made regarding the moss that had covered the pavements on Hilltop Close, making it slippery to walk on, and the pavement around the school field was covered in leaves again making it slippery.The clerk was asked to contact the council to get them cleared

Action RP

  1. Minutes of the Parish Council Meeting held on Tuesday 1st December 2015

The minutes were proposed as a true record by Councillor Katy Thomas & seconded by Councillor Martyn Jackson. All agreed and signed by the Chair.

  1. Minutes of the extraordinary Parish Council Meeting held on Thursday 17th December 2015.

The minutes were proposed as a true record by Councillor Mark Nolan & seconded by Councillor Martyn Jackson. All agreed and signed by the Chair.

  1. Clerks Update.

The clerk confirmed that she contacted NKDC, regarding clearing the pavement around the school, although it needed doing again. The clerk had contacted Mrs Ann Brown regarding the overhanging trees on to the play equipment; she had confirmed that the trees could be pruned back with the clippings being put back into the field.

The clerk confirmed that there would be no financial implications to the parish council with them having a large bank balance at the moment due to the grant funding for the carpark.

The clerk had contacted G & P builders to repair the war memorial coping stones after their quote was accepted, the repair had now been completed.

The grass cutting contract was offered to Mr D Lyne for the next season, with a request to ask him to prune the overhanging trees at the play park, to be included in his fee. Clerk to contact Action RP

The clerk confirmed that she had received an email from Tarmac regarding the footpaths. They confirmed that they still needed to carry out some more fencing and clearance works, to make access possible, which they were hoping would be early 2016, and weather dependent they would be looking to open the footpaths to the public in April 2016.

  1. Swinderby Carpark Update

Rob Mason confirmed that the works had started the first week in January 2016. He was trying to keep the impact on the traffic to a minimum. The clerk confirmed that she had placed the order with Gemma Lighting and had been in contact with Knights regarding the fencing quote. Rob Mason had asked Andy Jeethe parish council to reconsider the payment schedule, so that they would be due as follows -

The first payment on 12.01.16 – commencement of groundworks

The second paymentbeing due on the completion of the sub base construction prior to laying geo-textile.

The third and final payment being due within 28days of completion of all site works and all the necessary approvals received.

After discussions with Andy Jee from Lincolnshire County Council the minor alterations were agreed. The clerk was asked to make the amendment’s to the contract and then to get it signed by both parties Action RP

  1. Planning
  1. Erection of Extension to front, rear & side of 2 Church Close, Eagle.

The parish council had no comment to make.

  1. Notification of amended plans for Malt Kiln House, Eagle Lane, Eagle – Noted
  2. Erection of a 2 storey rear extension, 45 High Street, Eagle

The parish council made comment, saying the effect on the adjoining properties should be considered.

  1. Update on 14 House development, land off High Street & Swinderby Road application – Councillors Martyn Jackson & Mark Nolan attended the planning meeting on behalf of the parish council along with District Councillor Barbara Wells. The application was approved by NKDC with a vote of 11/7 in favour. There had been no objections received from Highways, with the minimum of standards being met for the application. It was felt that Eagle had been well represented, Councillor Overton had asked for a separate audit to be conducted but the request was denied by the Chair. There have been strict conditions imposed on the application. The clerk was asked to see if there was a window of appeal, if so on what grounds. The clerk was also asked to get a copy of the conditions for the parish council.

Action RP

  1. Cheques to be Signed
  2. D Lyne - £180.00
  3. R Popplewell, clerks salary & expenses - £307.39
  4. GM Jones - £50.00
  5. R Mason Site Svcs - £31,812.00
  6. Gemma Lighting - £13,981.20
  7. Eagle Village Hall Comm - £15.00
  8. E-on - £328.13

Due to the resignation of Councillor Bryan, the clerk was asked to obtain a new bank signing mandate. Action RP

  1. Bank Balances

30/11/2014 - £17,608.31

30/11/2015 - £97,596.28

Bank reconciliation sheet – noted

  1. Precept 2016/2017 & Dates for 2016

The clerk presented the parish council with a suggested budget for 2016/2017. It was proposed to apply for an increase of the precept by 1.99% to NKDC – All Agreed Action RP

  1. LALC _ Training Scheme

Noted

  1. Open Items
  2. Litter Picker & Dog Waste Bins

Nothing to report from the litter picker.

Councillor Mark Nolan confirmed that he had adjusted the height of the Dog waste bin as per the letter from NKDC, the clerk was asked to confirm the number of bins emptied by the council as there was a discrepancy over the number of bins in the Church Yard/High Street area. Councillor Nolan proposed that he may need to purchase some additional straps to fix the new bins in place. Rob Mason said he may be able to help with this Action MN

  1. Website – nothing to report
  2. Playing Field Committee – nothing to report
  1. Any other business/items for the next agenda

Nothing to report

  1. Date & Time of the next meeting

Tuesday 23rd February 2016 7.30pm

Meeting closed at 9.30pm

Signed -