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PBSIS Universal Intervention Planning Guide

Introduction of PBIS to Staff and Parents
Action Steps / PBSIS Tools & Templates / Person Responsible / Complete By:
  • Develop an ‘elevator conversation’ to explain the why the team is working on PBIS implementation for the school
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  • N/A

  • Use the PBSIS PowerPointtemplate to develop an introductory presentation for staff (e.g., presentation at staff meeting)
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  • NJ PBSIS PowerPoint template

  • Schedule a “Staff Appreciation” Day
  • Students are given 1-3 Staff Appreciation or Staff Thank You tickets
  • During a designated day or week, students distribute the tickets to staff
  • At the conclusion schedule a follow up discussion (e.g., during PLCs or a staff meeting) to facilitate reflection on what receiving the ticket meant to staff
  • Short presentation on the importance of our interactions with students and shaping positive behaviors
  • Reflection and discussion on how it felt to receive positive feedback from students
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  • Staff Appreciation Ticket template and instructions

Additional notes & Items for the Next Meeting
Define Your School’s Behavior Expectation Framework
Action Steps / PBSIS Tools & Templates / Person Responsible / Completion Date
  • Select 3-5 overarching expectations that will form your school-wide expectations framework
  • Refer to office conduct referral data, climate surveys and other available data to inform why you are choosing the expectations
  • Refer to the NJ PBSIS Defining school-wide expectations tool to assist with decision making
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  • NJ PBSIS Defining School-wide Expectations

  • Define area specific actions for key locations in the building:
  • Select an option to engage staff to define area specific actions:
  • Staff Feedback Option 1: Use the NJ PBSIS master list to generate a draft of the defined expectations and use the feedback form template to get feedback from staff
  • Staff Feedback Option 2: In PLCs or faculty meeting engage staff in small group discussion to generate the list of defined expectations
  • Select an option to engage students to define area specific actions:
  • Student Feedback Option 1: In a central location (e.g., cafeteria) provide a suggestion box where students can offer suggestions of what behaviors they think are important
  • Student Feedback Option 2: use the NJ PBSIS lesson plan for engaging students in small group activities to define expectations
  • Student Feedback Option 3: hold focus groups (that are representative of the student body) to get feedback on how to define the expectations
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  • NJ PBSIS guidelines & master list of expectations defined by area
  • Staff Feedback Option: NJ PBSIS Small Group Activity Script for Defining Expectations (Staff)
  • Student Feedback Options: NJ PBSIS lesson plan for small group activities with students to get input into defining expectations

  • Offer students an opportunity to design the ‘visual identity’ of your school-wide framework
  • Motto contest
  • Logo contest
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  • Student motto and logo contest instruction samples and flyers from on the website

  • Develop posters for each key location / routine that lists the explicit expected behaviors for that location / routine
  • Important: follow the guidelines for how to make effective posters
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  • Poster templates and instructions

  • Begin to personalize the NJPBSIS Implementation Manualtemplate by filling in your school’s behavior expectations
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  • NJ PBSIS Implementation Manual template

Additional notes & Items for the Next Meeting
Development of a School-wide Recognition System
Action Steps / PBSIS Tools & Templates / Person Responsible / Completion Date
  • Generate an initial list of student and staff incentive ideas
  • Survey students
  • Survey staff
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  • NJ PBSIS master incentive list
  • NJ PBSIS student incentive survey
  • NJ PBSIS staff incentive survey

  • Develop a draft of an age appropriate recognition system for students that uses multiple methods of recognition
/ NJ PBSIS Implementation Manual recognition section which includes:
  • 1 page overall summary of the how the system will work
  • Master suggestion list for staff for when to give out tickets
  • Suggestions for staff for how to manage giving out tickets

  • Develop a plan for how staff will be recognized
  • Staff receive a prize when a student’s ticket they gave out is pulled
  • Staff specific raffles
  • Staff Wall of Fame
  • Staff ‘shout outs’
  • Celebration breakfasts or lunch
  • Solicit feedback from staff on the proposed recognition system
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  • NJ PBSIS master incentive list includes ideas for staff incentives

  • Conduct a “Staff Appreciation” Day
  • Students are given 1-3 Staff Appreciation or Staff Thank You tickets
  • During a designated day or week, students distribute the tickets to staff
  • At the conclusion schedule a follow up discussion (e.g., during PLCs or a staff meeting) to facilitate reflection on what receiving the ticket meant to staff
  • Short presentation on the importance of our interactions with students and shaping positive behaviors
  • Reflection and discussion on how it felt to receive positive feedback from students
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  • NJ PBSIS Teacher Appreciation ticket template and instructions for using
  • NJ PBSIS Teacher Appreciation small group reflection guide

  • Plan one small fundraising this year
  • Determine the type of fundraiser you want to do (see examples)
  • Determine the logistics
  • When
  • Flyers & Materials
  • Where
  • Who will be involved
  • Who else needs to know
  • Obtain approvals as needed from Principal and others
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  • Sample templates for flyers and notices
  • Master list of fundraising ideas and samples from schools

Additional notes & Items for the Next Meeting
Plan the Instructional Rollout
Action Steps / PBSIS Tools & Templates / Person Responsible / Completion Date
  • Set a date (or dates) in September to hold your instructional rollout for the expectations & recognition system
  • Typically the rollout occurs the first full week of school
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  • See sample schedules and event agendas

  • Personalize the NJ PBSIS lesson plan template with your school’s expectations
  • Have a lesson plan for each specific location that you will be addressing
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  • NJ PBSIS model lesson plans

  • Develop a schedule of your instructional rollout
  • When will the instruction occur (plan for 15-20 minutes per location)
  • Transition & fun activities (e.g., minute to win-it)
  • Motivational speaker
  • Celebration and Spirit building (dancing, pledge, school song)
  • Many NJ PBSIS schools develop songs, poems, chants, raps with their school expectations embedded
  • First recognition ticket drawing
  • As part of the schedule, develop a plan for who will take on key and supportive roles during the instructional event:
  • Who will teach the lessons: will these people be the same all day (e.g., the same teaching teams remain in the cafeteria all day) or will they rotate each time a new group of students comes to the cafeteria?
  • Who will monitor students when they are in each of the areas (e.g., will students stay with one teacher all day or will they rotate to their typical classes first)?
  • What will administrators and professional staff be doing; consider how they can be visible and involved during this event?
  • All staff should be giving out recognition tickets on this day
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  • See sample schedules and event agendas

  • Determine what resources may be needed on the day of the instructional event.
  • Will you need a bus to be present to teach students the bus expectations?
  • Will alternate formats be needed (e.g., materials translated into Spanish)
  • What accommodations will be needed for students with disabilities (e.g., social story for students with more significant disabilities)
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  • Social story example for young children

  • Optional Enhancement: Develop a video as part of your instructional presentation (e.g., students role playing, explanation & demonstration of the how tickets will be distributed, etc.)
  • If you decide to develop videos (e.g., role plays) for your instructional event – be sure to view the samples on the website and follow the guidelines posted for making high quality instructional videos.
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  • NJPBSIS Tips for Creating Effective Videos
  • Video quality rating rubric
  • See samples of video from several schools posted on

  • Optional Enhancement: Determine if you will have students involved in your initial rollout. For example,
  • Student Ambassadors on the day of the event
  • Role play models
  • Older students teaching younger students
  • If students will be involved, determine a plan for selecting and preparing students for their participation

  • Develop a plan for parent and community outreach
  • Invitation to parents
  • Awards or recognition certificates
  • School Alumni
  • Community Service fair (e.g. Police, Fire, First Aid, etc.)
  • Recognition of local business made donations for your recognition system
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  • Parent Implementation Manual template
  • Parent brochure template

  • Plan a date and time in September (typically before students return) to orient staff of the instructional rollout activities and staff roles
  • Provide clear expectations about staff roles during the instructional rollout
  • Provide a copy of the final Implementation Manual along with a packet of recognition tickets to handout
  • Review the schedule and activities
  • If teachers not on the universal team will be delivering the lessons to students review the lessons and strategies for talking about expectations
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  • Your team’s finalized Implementation Manual template
  • Your team’s finalized lesson plans
  • Your team’s finalized schedule
  • Any other documents or materials to support explanation of the rollout for your school

Additional notes & Items for the Next Meeting

NJ PBSIS (2015). NJPBSIS is sponsored by New Jersey Department of Education, Office of Special Education Programsin collaboration with the Boggs Center, RutgersRobert Wood Johnson Medical School. NJPBSIS is funded by I.D.E.A., Part B.