PAZINV009 - Create Invoice from Fixed Assets PO & add Freight AFIS Validation Scripts –

AM-UA-01-07 & AM-UA-01-08 & AM-UA-01-09

Project ID / Application Name/Version / ProcureAZ /Baseline Verx.x
Date of Test / Cycle/Pass #
Author / Ted Spencer / Verifier
Tester: / Date Tested:
Test Scenario(s) / AM-UA-01-07: Creation of a Fixed Asset with an Asset Type of V – Vehicle – PURC – through the Shell Generation process. (FA01)
AM-UA-01-08: Unpend a Fixed Asset that was created by the Shell Generation Process (FA14)
AM-UA-01-09: Record an asset for an amount greater than the asset shell amount created through the Shell Generation process - Asset Type V – Vehicle (FA10)
Test Cases
System Environment
Prerequisites / PAZREQ0007 AP-UA-03-19
Test IDs/passwords / Basic Purchasing (BP) user: any bptester
Accounts Payable (AP) Supervisor: aptester1
AP user: any aptester
Comments:
UAT AFIS Script / AM-UA-01-07, AM-UA-01-08, and AM-UA-01-09
UAT AFIS Goal / Create an Invoice from a Fixed Asset PO, and add Freight at the header. Use the resulting Fixed Asset Shells for subsequent Fixed Asset Acquisition scripts.
UAT AFIS Preparation / Identify the Requisition from AP-UA-04-19 for cloning:
Select a Commodity within NIGP Class 071 (Automobiles):
Step # / Ref. No / Action / Expected Results / Actual Results / PassFail
1.1. / Login as BP user by entering the Login ID & password provided above in the Login Box / ProcureAZ Home page displays with the greeting “Welcome back <BP’s Name>
1.2. / Using Search, find the Requisition created in AP-UA-03-19. Open it. / Requisition opens at Summary tab. Clone Requisition button is available.
1.3. / Click Clone Requisition. / New Requisition page displayed with Requisition #. / Req # =
1.4. / At the General tab, set Short Description = <script ID, Initials>. Verify Department and Location. Click Save & Continue. / Page refreshes.
1.5. / Click the Items tab. / Items tab displays one or more Items.
1.6. / Remove any Item that is marked as Freight. / Items page displays an entry form for an Item.
1.7. / Add any other Fixed Asset Items required for test as follows:
Click Add Open Market Item. Enter Description; Quantity=3, Unit Cost > $5,000; NIGP Class = 071 and NIGP Item (any).
Click Save & Exit (or Save & Add New to repeat). / New Item page displays for a new line, or Items tab displays all Items currently added. / Qty =
UC =
NIGP =
1.8. / Click Summary tab. Verify tax rate on Item.
1.9. / Click Submit for Approval. Confirm with OK. / Approval page displays.
1.10. / Click Automatic approval. Click Save & Continue. Confirm.
1.11. / Click Exit. / Summary page displays Alternate ID for RQ#. Status = Ready for Purchasing. Button=Convert to PO (only available to BP users). / Alt ID =
1.12. / Click Convert to PO. Confirm “are you sure” popup with OK. / Convert to PO page displays.
1.13. / Select Single PO using header recommended vendor; click Convert to PO. / Purchase Order(s) Created page displays link to new PO. / PO # =
1.14. / Click link to open PO. / PO displays at Summary page. No errors display.
1.15. / Click Submit for Approval, Confirm, Automatic, Save & Continue. / Status = 3PRS – Ready to Send
1.16. / Click Set to Printed Status; Save & Continue. / Status = 3PS – Sent. Alternate ID populated with PO#. Receiving Information section has button for Create Receipt. / Alt ID =
1.17. / In Receiving Information section, click Create Receipt. / New Receipt page displays.
1.18. / Enter a Description; click Save & Continue. / Page refreshes with Receipt Number.
1.19. / Click Items tab. Click Add Receiving for Item 1. / Receipt page for Item 1 displays.
1.20. / For Receipt Type=Receiving, enter full Quantity of Order. Click Save & Exit. / Received amount displays; Remaining Quantity=0.
1.21. / Click Summary tab. Click Submit for Approval; confirm, automatic, Save & Continue. / Receipt status = 5CA – Approved for Invoice. PO Status = 3PCR – Complete Receipt
1.22. / Log out as BP. Log in as AP User.
1.23. / Find PO (Search: Purchase Orders, PO #, Find It) and open PO by clicking on the PO # link. / Summary tab shows status 3PCR – Complete Receipt. Invoice Information section has Create Invoice button.
1.24. / Click Create Invoice / Invoice displays, General tab.
1.25. / Enter or verify required fields (Invoice Number=unique for vendor, Invoice Description = <script number + your initials>, Vendor Invoice Date, Invoice Date). Set Payment Date to today. Leave Use Tax at No. Click Save & Continue. / Page refreshes; Invoice Number no longer editable. / Inv# =
Pmt Dt =
1.26. / Click on Freight Amount. / Invoice Freight and Misc. Charges page displays
1.27. / Enter a dollar amount and Accounting Information. Click Save & Exit. / Invoice General page displays Freight Amount. / Freight $ =
1.28. / Click Items tab. Add amount to Pay and any other required fields. Click Save & Continue. / Items tab saves successfully.
1.29. / Click Summary tab. Click Submit for Approval. Confirm with OK. / Approval page displays.
1.30. / Click Automatic approval. Click Save & Continue. Confirm. / Invoice page refreshes; Status = 4IR – Ready for Approval.
1.31. / If not logged in as AP Supervisor, log out as AP, and log back in as AP Supervisor. Approve Invoice. / Invoice page refreshes; Status = 4IA – Approved for Payment. Alternate ID returned for PRC from AFIS. / Alt ID =
1.32. / End of ProcureAZ Test / Pass/Fails and unexpected results noted for each step and any issues reported

UAT Support in AFIS

This script is followed by the Automated Disbursement (AD) Chain and Fixed Asset Shell Generation jobs. Check the job schedule; once both jobs have run for the Invoice, the AP user can verify the presence of FA Shells in AFIS.

To complete the AFIS Validation, verify that the Commodity Lines in AFIS are as expected from the entry in ProcureAZ.

AFIS Step # / Ref. No / Action / Expected Results / Actual Results / PassFail
1.1. / With the Alt ID from the Invoice, open the RQPZ1 in AFIS. / RQPZ1 Doc ID; Version=1, Phase = Final / Dept =
Doc ID =
1.2. / Select the Commodity component. / Two Commodity Lines:
1 (Item)
999 (Freight)
1.3. / Verify Item, Quantity, Unit Cost, Total Amount, and NIGP for each line. Copy to table below. / See table.
1.4. / End of AFISTest / Pass/Fails and unexpected results noted for each step and any issues reported

Invoice Commodity Lines in AFIS

Item / Item Description / NIGP Class-Item / Qty / $ Range / Unit Cost / Category / Line Amount / PassFail
1 / 071- / 3 / > $5K
999 / Freight / 962-86 / 1 / any / Freight

1 | Page PAZINV009 - CREATE INVOICE FROM FIXED ASSETS PO & ADD FREIGHT AFIS VALIDATION SCRIPTS - AM-UA-01-07 & AM-UA-01-08 & AM-UA-01-09_2