Parker PTSO Board Meeting Minutes

December 12th, 2016 - DRAFT

  1. Call to order at 8:24 am

In attendance:Zaheva Knowles, Heather Polhemus, Theresa Bain, Wendy Weiser, Coralie Ohuchi, Maile Wong, Mia Wright, Molly Hardin, Dawn Farrell, Tina Doherty, Pam Adams, JoAnn Patterson, Amy Elizabeth Gordon, Marc Gordon, Nicole Koranda, Mark Gordon, AeronwyPolo, Mary Keringer, John Vedelli, Carl Sturges, Deena Carey, Kelly Herendeen

  1. Minutes approval. November 14th, 2016

Zaheva moved to accept. JoAnn second. Minutes approved.

  1. Treasurer’s Report

Nothing new to report. Numbers still in process.

Discussion of holiday gift card purchase for custodial staff.Zaheva moved to increase the gift card amount to $50, reallocating monies from the speaker budget, Amy Elizabeth seconded. Motion passed.

  1. New Business
  2. Club Charter Process

Process to be launched this year which allows new clubs to be established. This will answer questions to make certain club formation was clearly thought-out and well-planned: Who is in charge, who is involved, where it meets, what is the purpose, how will it be financed, etc.

  1. Event Form

Is a more one-off process for one-time events: what is needed, who is in charge, making sure there is no conflict, is it a fundraiser, etc.

These forms can be acquired from the business office.

  1. Upcoming Parent Forums
  2. Homework discussion

January 18, 2017 at 5 pm in the theater. The focus is for upper and middle school parents. Intended to be a talk story around homework perceptions and needs. The idea is to compare what teachers expect homework to take vs what the students/parents are experiencing. Also up for discussion is a change in schedule format.

  1. Capital Campaign

February 16, 2017 at 5:30 in the Lower School Ohana Room. The committee approved a new larger target amount (approx. $12m). Much more information is available now that an architect has been hired and plans are more concrete.

  1. Social Media

This is in the works to discuss the use of social media by students.

Mark had a question about phone usage. Expressed concern that students should not be allowed to access phones during the school day.

It was suggested to begin planning for a forum to discuss phone usage.

Erin asked about the process for bringing concerns to the school and what the appropriate procedure is. Pam explained that PTSO is the correct avenue to begin the discussion, but also that time is limited for each meeting so items need to be scheduled into the agenda, or further meetings scheduled to move the issue along.

  1. Committee Reports
  2. Fundraising Committee Reports

Some logowear was sold at Ohana day. No Alumni Soccer logowear sales. Time capsule ceremony will have logowear sales.

  1. Teacher Appreciation

PTSO is sponsoring the next TA Wednesday December 14th. Please bring a treat for Wednesday morning’s event Tuesday afternoon. Cookies, breads, drinks, etc.

  1. Grants Committee

Full amounts were awarded. Three Mini-grants and two Ohana-grants. Next grant date is in the Spring. Dawn will be joining as a co-chair in the Spring.

  1. Nominating Committee

Looking for nominations for President, President-Elect

  1. By-Laws Revision

Committee is still working on edits and adjustments. General membership will be made aware of the changes. Then discussion will continue before the new by-laws are voted in.

Edits and final draft should be sent out within the next week

January 23rd is the next general meeting.

  1. School updates

The accreditation team will be on campus from February 26th-March 1st.

  1. Unfinished Business
  1. Closing/Adjourn

JoAnn moved to adjourn. Zaheva seconded. Meeting adjourned at 9:33.