PARK ROAD WEST CLAUGHTON WIRRAL CH43 8SQ
Telephone 0151-652 5575 Fax 0151-653 4419
email :
Principal Kathryn Podmore BA MBA
Post Reference:04/2013 / Post Title:
UCAS ADMINISTRATOR
(Fixed Term, Part time) / Salary: SFCF Pay Spine for Support Staff: Spine Point: 17 £6,798 p.a. pro rata to £15,902 p.a. / Accountable to:
Manager of Learner Services
Conditions of Employment:
National Sixth Form Colleges Forum Pay Spine and Conditions of Employment for Support Staff. Fixed term, part time contract, term time only: 17.5 hours per week from 24 September 2012 to February 2013.
Main Purpose of the Post: To work under the direction of the Manager of Learner Services to ensure the timely and accurate processing of UCAS applications and references, working with members of the Learner Services team, Personal Tutors and Heads of Departments.
Main Duties:
1. To be responsible for coordinating, processing and organising applications via UCAS.
2. To check the accuracy of students’ UCAS applications including personal statements and College references.
3. To alert students and tutors to any amendments that are required.
4. To assist students through the UCAS application process as necessary.
5. To maintain computerised and manual students records of UCAS applications so that statistical information can be supplied to College managers.
6. To ensure the timely and accurate return of data and information relating to UCAS applications.
7. To produce references for current and ex students.
8. To support past students with the application process.
9. To work as part of the Learner Services Team; dealing with enquiries, telephone calls and other correspondence.
To be flexible and responsive and take on additional responsibilities and duties commensurate with the post as directed by the Principal.
PERSON SPECIFICATION
Degree or equivalent qualification / ü
Experience
A good knowledge of UCAS application process and experience of writing UCAS references / ü
Liaising with Higher Education Institutions / ü
Working with young people in a sixth form setting / ü
Effective working relationships within an educational environment / ü
Effective liaison with external agencies / ü
Knowledge/Skills/Abilities
Excellent standard of written English / ü
Good level of IT skills, including use of: Word, Excel, Access, PowerPoint / ü
Ability to analyse data / ü
Good organisational and administrative skills / ü
Good presentation skills / ü
Ability to set clear targets and evaluate outcomes / ü
Ability to work cooperatively with a range of people / ü
Ability to work under pressure and maintain a sense of humour and perspective / ü
Ability to work as part of a team / ü
Ability to communicate clearly and effectively / ü
Ability to seek positive solutions / ü
Excellent interpersonal skills / ü
Ability to work with groups of young people / ü
Ability to work in a flexible, proactive manner / ü
Ability to demand high standards from yourself and others / ü
Other
To demonstrate a commitment to:
· The College Mission / ü
· Personal development & training / ü
· Safeguarding and promoting the welfare of students / ü
APPLICATION & SELECTION PROCEDURE
Please write a Letter of Application of no more than one side of A4 explaining:
· how your qualifications and experience match the requirements of the Person Specification detailed above
· what particular skills and/or qualifications you can bring to this post.
Closing Date: 12 noon, Thursday, 13 September, 2012.
The required documentation: Application Form*, Letter of Application and Monitoring Form* for Equal Opportunities is to be returned by the above date to: HR Manager, Birkenhead Sixth Form College, Park Road West, Claughton, Prenton, Wirral, CH43 8SQ Email:
* All application documents can be downloaded from the College website: www.bsfc.ac.uk
General Information
Birkenhead Sixth Form College has a commitment to safeguarding and promoting the welfare of students and expects all staff and volunteers to share this commitment. If you are invited for interview, your suitability to work with children will be explored as well as your suitability for the post. All posts are subject to Enhanced Disclosure Clearance through the Criminal Records Bureau.
The College is an Equal Opportunities employer and all members of the College have a personal responsibility to implement the policy, to carry out their responsibilities in accordance with it and to maintain an equality of opportunity for all.
The Governors and staff of the College take their duties under the Equality Act 2010 very seriously. They will ensure that all reasonable adjustments are made to ensure that disabled people are treated fairly and that they are not placed at any substantial disadvantage. The College is committed to interview all applicants with a disability who meet the minimum criteria for the post and to consider them on their abilities.
Reference Checking
On the application form, you are asked to provide details of two employment referees (preferably your line manager from your current and previous or most recent employer/s), who can comment on your suitability for the post. References from relatives or individuals writing in the capacity of friends will not be accepted.
The College may seek references on short-listed applicants before interview, and will approach previous employers for information to verify suitability for the post, dates of employment, particular experience or qualifications and details of any disciplinary offences.
In addition, if you are currently working with children or young people, on either a paid or voluntary basis, your current employer will be asked about disciplinary offences relating to children or young people. This will include any offences for which the penalty is time expired (that is where a warning could no longer be taken into account in any new disciplinary hearing for example) and whether you have been the subject of any child protection concerns, and if so, the outcome of any enquiry or disciplinary procedures. If you are not currently working with children but have done so in the past, that previous employer will be asked about those issues. Please note providing false information is an offence and could result in your application being rejected, or dismissal without notice if you have been appointed and possible referral to the police.
JAR Sept 12