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Folksworth & Washingley
Parish Council
M I N U T E S O F M E E T I N G
Minutes of a meeting of the Parish Council held in the Village Hall, Manor Road, Folksworth on Tuesday, November 15, 2016 at 7.20pm
Present: Cllrs Randall, Ford, Brown, Blackman, Clarke & Fenwick
In attendance: 3 Members of the public and Clerk
Open Forum
The organisers of the Folksworth 15 addressed the meeting regarding the arrangements for their 2017 event, scheduled for Sunday January 22 and the pre-race run which was due to take place on Tuesday, December 27th. It was agreed that the main problem re the pre-event run last year was that no-one knew it was taking place and far more took part than the organisers were expecting. The Clerk was asked to see if the School car park could be opened for both events and to ascertain whether the car park of The Fox would be available.
2016/1841 Apologies for Absence
Apologies were received from Dist.Cllr Matthews and Cllr Roper
2016/1842 Declarations of Interest/Dispensations for Agenda items
(Section 27 Localism Act 2011)
None
2016/1843 Approval of Full Council Meeting Minutes dated October 18, 2016
Proposed: Cllr Brown
Seconded: Cllr Clarke
That the Minutes be accepted as an accurate record and signed
Agreed unanimously
2016/1844 Finance
Proposed: Cllr Randall
Seconded: Cllr Blackman
That:
1844.1 To approve the Financial Report & Accounts
The information was accepted as an accurate record
1844.2 To Sign the Balance Sheet
The Balance Sheet was approved as an accurate record and signed.
1844.3 To Agree Budget 2017-2018
The Budget, as set out in the following Minutes was approved. The Pre-School had submitted accounts information as requested and a Grant of £550.00 allocated.
1844.4 To set Precept 2017-2018
It was agreed that the Precept would be kept at the current year’s amount of £30,875.00
Agreed unanimously
MINUTES OF BUDGET MEETING
Minutes of the Annual Budget Meeting of the Parish Council held in the Village Hall, Manor Road, Folksworth on Tuesday, November 1, 2016 at 7.00pm
Present: Cllrs Randall, Blackman, Brown & Clarke
In attendance: Clerk
2016/01 Apologies for Absence
Apologies were received from Cllrs Ford, Soper & Fenwick
After receiving an urgent call from home Cllr Blackman left the meeting.
2016/02 Grant Applications 2017-18
To receive and decide upon the following applications:
Additional applications may be tabled
02.01 St Helen’s Church
Amount Requested: £1300.00
Annual Maintenance Grant
Proposed: Cllr Brown
Seconded: Cllr Clarke
Agreed
02.02 Village Hall Committee
Amount Requested: £1300.00
Annual Maintenance
Proposed: Cllr Brown
Seconded: Cllr Randall
Agreed
02.03 Village Hall Committee
Amount Requested: £1128 or £1224 depending on height
Fencing
Proposed: Cllr Brown
Seconded: Cllr Clarke
That a contribution of £250 towards the cost of the fencing would be made.
Agreed
02.04 Folksworth Preschool
Amount Requested: £1095.00
Replacement Tables
Cllrs discussed this application at length but due to the accounts information supplied being incomplete it was unable to make a final decision. It was agreed that provided the correct information was provided a grant of £550 would be offered. The Clerk was requested to obtain the required information and a decision would be taken at the November full council meeting. The figure of £550 would be used for budgeting purposes.
2016/03 Budget 2017-2018
The following Budget was agreed:
Staff Costs
Salary 6000.00
HMRC 100.00
Travel & Homeworking 500.00
6600.00
Running Costs
Rent/Room Hire 250
Office Expenses 100
Insurance 515
Website 100
Audit Fees 400
Training – Cllrs 100
Training – Clerk 100
Subscriptions 370
P.O.Box Renewal 300
Scan Entries 1100
3335.00
Parish Maintenance
Play Equipment Maintenance 2000
Playing Field Maintenance 1500
General Parish Maintenance 3000
Paths & Bridleways 1000
Play Equipment Inspections 150
7650.00
Grants
Section 137 500
Community Grants 3400
3900.00
Projects
Pocket Park 925
Fun Park 400
Additional Play Equipment 2000
Local Highways Initiative (HCV control & speed control) 1500
Tree Works 1000
5825.00
Long Term Funds
Replacement of Play Equipment (10 year fund) 3000.00
Replacement of Noticeboards/Benches (10 year fund) 1500.00
Replacement of Bins (10 year fund) 500.00
5000.00
TOTAL BUDGET £32,310.00
2016/04 Precept 2017-2018
It was agreed that the Precept would be kept at the 2016-2017 figure of £30,875 and that the deficit of £1435 would be met from funds carried forward.
2016/05 The meeting closed at 8pm.
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2016/1845 To authorise the following payments and sign the cheques
Proposed: Cllr Blackman
Seconded: Cllr Randall
That the following payments be approved and cheques signed
Agreed unanimously
200130 Mrs J Stanbridge Salary £486.40
200131 Mrs J Stanbridge Travel & Homeworking £23.40
To discuss Defibrillator order
It was agreed that the Defibrillator would be ordered and quotes sought from electricians for fixing.
2016/1846 Planning
There were no planning applications to discuss. It was noted that the two applications from Ulmus and the application from The Fox had been approved. It was also noted that The Fox had again been added to the Community Asset Register (not including land at rear).
2016/1847 Pocket Park/Community Orchard (Update if Available)
To be viewed as part of the Maintenance Walk scheduled for Sunday, 20th at 10am at the Village Hall.
2016/1848 Removal of BT Phone Box
It was noted that although BT had stated that the box had not been used in the past 12 months the fact that it had not been working would have contributed to this. Despite that Councillors agreed that it did not have the budget to assume responsibility for the Box and would not oppose its removal.
2016/1849 Village Hall Update
Cllr Fenwick informed the meeting that the VH Committee had decided to carry out some refurbishments including the provision of a new cooker and also that agreement had been reached regarding the removal of the hedge around the car parking area. Work was progressing on the provision of Wi-Fi to the Hall and the next Pub Night would be on Saturday, December 3.
2016/1850 School Update
Cllr Randall informed the meeting that there had been no further developments and that a Governor’s meeting was scheduled for December.
2016/1851 Correspondence
Letter from St Helen’s Church re Grant
Email from Village Hall Committee thanking Council for Grant
Email from Village Hall Committee outlining work on car park
2016/1852 Notices & Parish Information
Cllr Brown informed the meeting that the new Pavilion in Stilton was due to open on the 19th of November.
2016/1853 Any Urgent Business
In accordance with section 100(B)(4) of the Local Government Act 1972 (as amended) the Chair will admit an item of urgent business in order that it can be dealt with at the earliest opportunity provided it has been raised at least 24 hours before the meeting.
2016/1854 The meeting closed at 8.15pm and next meeting date confirmed as Tuesday January 17th, 2017 at 7.20 pm. A December meeting would be scheduled if necessary.