Paradise Bay Property Owners association

Tuesday, January 17, 2012

7:00 PM

President’s Residence @1320 Villa Bay Dr.

Minutes

  1. Call to Order, Welcome and Review of Meeting Etiquette:

Ron Chester called the meeting to order.
Members present were Ron Chester, David Lee, Regina Lee, Jim Donica, Ynez Gibson, Stacie LaBelle, Kathryn Pinnell, and Bill Smith.

Ray Daugherty was not present. Additional POA members present were Juan and Crystal Maldonado, Cindy Clounch, Jane Donica and Bennie Moore. Also in attendance was County Commissioner candidate Ken Hayes and his wife, Joy.

Ron stated the expectations for Board members’ and observers’ participation during meetings and a list of meeting etiquette standards was distributed.

  1. Approval of minutes

Minutes were distributed by email and one correction was submitted.

  1. Audit report

The 2010/2011 Audit report was distributed. Balance sheets were available. The audit committee noted a difference in the opening balances of the bank statement and checkbook for the report period. A retrospective audit will be conducted to rectify the accounts. (In a post meeting conference Betty Jones provided additional audit reports for prior years to assist with the retrospective audit.) David Lee moved and Ynez Gibson seconded the approval of the report and the retrospective audit.

  1. Commissioner candidate Hayes was invited to speak to the group. He gave a brief overview of how the commissioners can assist local groups and some of their current activities. Mr. Hayes was asked to address the difficulties between the two fire departments.
  2. There was a brief discussion of the Paradise Bay POA website created by Martin Reeves. There were some errors noted but in general the Board agreed a website would be beneficial. Staci LaBelle moved and Jim Donica seconded that a website be created. The motion carried unanimously. There was a brief discussion that some minor costs may be associated with the development of the website such as the need to create a domain name. Kathryn Pinnell moved and Staci Labelle seconded that $50.00 could be used to establish the site.
  3. David Lee introduced the topic of moving the fence in the South Park based on members’ comments at the 2011 fall meeting. After some lively discussion Bill Smith moved that the Board try to negotiate a compromise with Gary Schnell before any action was taken by the Board. The motion was seconded by Ynez Gibson. Regina Lee amended the motion by stating even if Mr. Schnell was not willing to make any compromises that based on the minutes of the 2011 fall meeting the Board should still contact members to determine what action should be taken regarding the fence. Staci LaBelle seconded the proposed amendment. Both the amendment and the motion passed.
  4. Staci LaBelle asked for information to assist with the updating of the member database. After some discussion, Cindy Clounch was asked to, agreed to, and appointed to assist with the updating of the database by President, Ron Chester.
  5. There was a general discussion regarding the completion of the North Park Boat Ramp. So far, all feedback has been positive.
  6. Adjournment:

Jim Donica moved and Ynez Gibson seconded that the meeting be adjourned at 8:30 pm.

Addendum: The next Board meeting will be scheduled for the third Thursday of February at 7:30. The meeting will continue to be held at the home of the president. Future meetings will be scheduled for the third Thursday. The start time will be 7:30 or dependent on the time of adjournment of Tool City Council Meetings which begin at 6:00 pm.