Agenda of Texas State University College Panhellenic
4-13-15
The regular meeting was called to order by President Sophia Campos at LBJ 3-5.1 at 5:14pm. The roll was called by President Sophia Campos . A quorum was present.
ROLL CALL:
Alpha Delta Pi:5
Alpha Xi Delta: 4
Chi Omega: 4
Delta Gamma: 5
Delta Zeta: 5
Gamma Phi Beta: 4
Zeta Tau Alpha: 7
GUESTS: The following guests were present:
· Charli from Personal Picasso
ü 72 Max. Capacity
ü Paint Party studio BYOB, 2-3hr class, take home painting
ü Public Private parties with group discounts available
ü Rent-a-center backside of big HEB
PREVIOUS MINUTES: The minutes of the 4-6-15 meeting were approved as distributed.
TREASURER’S REPORT: The Treasurer reported as follows:
Beginning balance: 4-6-15 $23, 698.27
Revenue $1, 925.00
Expenses $_____
Ending balance: 4-13-15 $25, 623.27
The following bills were approved for payment
OFFICER REPORTS
President campos.sophia:
· Finalizing speaker contract for next semester
· Moving around budget for next semesters events
· Finalizing calendar dates for next semester
· Looking over AFLV Binder requirements with Maddie
First Vice President mcw71:
· Working on getting the new Panhellenic Officer Report submitted
· Beginning to gather things that need to be in AFLV binder
· Hopefully getting all previous agendas and minutes up on the Panhellenic website very soon
VP Judicial Affairs clw174:
· I'm excited to see all of your wonderful, smiling, and enthusiastic faces at the recruitment rules reading! Shout out to Jill for rockin that slideshow.
· Social media tip of the week!
· This should probably go without saying but if you aren't 21 don't post pictures with alcohol. Or hashtag anything to do with alcohol. Especially if you're wearing your letters or hash tagging your letters.
VP Recruitment knk22:
· Learn Campus Director
· Work with bus companies
· working on bid day scheduledue June 1st
VP Scholarship bbv1:
· Figuring out dates for next fall for some new scholarship events.
· Still patiently waiting on Rho Lambda cords.
· Contact Her to barrow for senior pics
VP Membership Development jj1466:
· Recruitment Rules Reading: April 16th at 7:30-9:30 pm LBJ teaching theater, 3 sessions 7:40, 8:15 and 8:50 pm. Bring Student ID and dress causal. RC's: wear dark jeans and a black top and arrive at 7:15 pm.
· Note 65% of the current Chapter Roster must be attending does not include any RC or Panhellenic Executive Member, not more than 45 members per chapter are allowed due to room capacity.
· Finished the PowerPoint Presenting for Rules lamp Reading so Yay!
· Almost finished with May 3rd RC training agenda, Yay!
· Hope y'all enjoyed a great Greek Week
· And excited for the Brunch at the Gamma Phi House on Sunday :)
VP Finance cam268:
· Lending a helping hand to the council
· Keeping track of weekly recruitment registration deposits for Monday meetings
VP Community Relations seg65:
· Stroll Off with NPHC will happen this Fall!
· Organizing a meeting with the Councils to discuss the details more in depth.
· Stay strong for the final push of the semester!
VP Public Relations keb80:
· Recruitment t-shirts
VP Recruitment-Elect agv22:
· I hope everyone had fun during Greek week!
· Finalizing online payment organization
· Planning next years Hot Topic round table date
· 24 PNM’s paid for registration
Advisor lmt60:
· Roster updates by april 15th
· To the grade report for national office consultant season
REPORTS OF STANDING COMMITTEES
REPORTS OF SPECIAL COMMITTEES
UNFINISHED BUSINESS
NEW BUSINESS
· ChiO Canned food drive in email next week w/ SAE and possible quad hours
Chapter news:
Alpha Delta Pi:
· Monday: Exec board meeting at 6:30 at the pi house,Softball game at 8
· Tuesday: Chapter at 5:15 in the chapter building
· Wednesday: Black Diamond Ceremony@ 5:30pm
· Thursday: Chapter dinner at 5,Blue and white day following @4:30, Recruitment rules reading
· Friday: Initiation at 7
· Saturday: Formal at 5:30 at the W in Austin
· Sunday: Spring recruitment workshop,Delta session 1
Alpha Xi Delta:
· Softball game @ 8pm
· Tuesday: Formal chapter at the Xi house at 6:30pm
· Thursday: Attending Recruitment Rules Reading 7:30-8:30pm
· Friday: Founder's day open house at the Xi house 6-8pm
· Saturday: Founder's day 11am-3pm 50 YEARS!
· Sunday: Exec will be attending Gamma Phi Beta's Panhellenic Brunch 11am-1pm, Filming for recruitment video 2-4pm, Exec meeting at 6pm
Chi Omega:
· Monday: exec meeting at 6:30 @ the house/ softball game at 7pm
· Tuesday: Formal meeting at 6pm @ the house
· Thursday: Recruitment Rules Reading
· Friday: Invitation to Initiation @6 at the house
· Saturday: Hays County Heart Walk at 8am/ Myth Night @ 6 at the house
· Sunday: Initiation @ the house @ 8am
Delta Gamma:
· Monday: softball game at 7 with BYX against Sig Tau and Gamma Phi
· Tuesday: formal chapter meeting at 7pm in Alkek Teaching Theater
· Thurdsay: attending the Recruitment Rules Reading
· Friday: we are having our annual Light the Night for Sight 5k 8:30pm
· Saturday: Kentucky Derby themed Mom's Day
· Sunday: exec is attending Panhellenic brunch, JCMT at 4pm and CMT at 6pm at the Deeg, and we are participating in Gamma Phi's Crescent Classic
Delta Zeta:
· Monday: Exec meeting at the DZ house at 6 and softball at 8
· Tuesday: Formal chapter meeting at the Solid Rock Church at 6:15
· Wednesday: Bible Study at the DZ house at 9
· Friday: Turtle Tug at 3pm at the tennis courts off Sessom! $80 a team of 8 including a Turtle Tug Tank!
· All week: participating in Pi Kapp's War of The Roses and Quad times for Turtle Tug sign ups!
Gamma Phi Beta:
· Monday: Committee meetings at 6pm & softball game at 7pm
· Tuesday: Quad day for Crescent Classic registration 10-2pm & Chapter meeting at the house 6pm
· Saturday: Recruitment workshop at the house 10-5pm
· Sunday: Panhellenic Brunch 11-1pm & Crescent Classic at Sewell Park 7pm
Zeta Tau Alpha:
· Monday: Exec at 8
· Tuesday: Chapterat 6:15
· Friday: Alumni Reunion
· Saturday: Alumni Reunion
· Sunday: PC at 8, Alumni Reunion, JI Workshop.
ELA:
· On Thursday we have a Business Meeting at 5PM in LBJ.
· On Friday we have an Exec Meeting at 1PM in LBJ.
· Thank you for everyone who participated in Greek Week!
ANNOUNCEMENTS
The following announcements were made:
· Greek awards reception on Friday @ the football stadium pavilion room
· Open forum dialogue 12-2pm Tuesday April 14th in LBJ 3-7.1
The next meeting will be 4-20-15 in LBJ 3-5.1 at 5:10pm.
ADJOURNMENT
The meeting adjourned at 5:34pm.
Madison Walling, First Vice President.
Approval: [date these minutes are approved]