P&C Meeting Minutes
Minutes / Wed 27th April 2016 / 7.30pm / eps staffroomminute taker / Liz Robinson
Attendees / Ali Matheson, Andrew Pearce, Jen Black, Jodi Joyce, Rick Daly, Carmel Clark, Emma Perrott, Liz Robinson, Christelle Ramundo, Karen Craigie, Maggie Baker
APOLOGIES / Michelle Stanhope, Ruth Eaton, Ande Kelly, Maria Leiva
ACCEPTANCE OF PREVIOUS MINUTES / MOVED: Emma Perrott SECONDED: Ali Matheson
BUSINESS ARISING FROM PREVIOUS MINUTES
ITEM 1. / Readers for Stage 1 will be approx. $3000. Karen is going to look at crowd funding for this.
ITEM 2. / Ali is waiting for quotes on netball uniform. Maggie has a contact for printing on bibs and Ali is going to contact a Yr 6 parent to see if they can help.
CORRESPONDENCE IN/OUT / Nil
Agenda topics
treasurer’s report / christelleDiscussion / · $43 296.33 to date. This includes the $15000 grant. $588.97 in cheques to be cleared.
· $539 was donated to the Liston Foundation after the EOT BBQ
[Time Allotted] / uniform shop report / ali
Discussion / · Shop was open on last day of Term 1 and 1st day of Term 2 and took $5000 in 2 days. $7000 for April and $14,900 year to date. Comparable to this time last year. Shop will be open at EOT BBQ, 1st day of each term, Orientation Days, Photo week and on Assembly Fridays.
· Very short of some essential stock items and excess of other items. Stocktake undertaken by Seamus, Ali and Carmel.
· $35,000 stock at present and only insured for $20,000. Ali and Seamus to look at realistic stock level and then we may have to increase the insurance premium.
· Margin on many items is not profitable. Seamus and Ali to look at prices. Price of some items will need to be increased but the community will be notified of these changes in advance.
motion / Currently there are 2 sizes of school bag. It’s not economical to order in small amounts. Vote was taken to decide to only order large bags in future, therefore buying at a bulk discount.
MOVED: Ali SECONDED: Liz
FOR: All present AGAINST: Nil ABSTAIN: Nil CARRIED/ LOST
Action items / Person responsible / Deadline
Pricing / Ali and Seamus
Stock levels / Ali and Seamus
[Time Allotted] / principal’s report / Rick daly
Discussion / · Calendar has been updated on App and Website.
· Rick asked for some feedback on parent’/teacher interviews that were held at end of Term 1. General consensus was that they are very much appreciated. Asked if teachers could have work samples or children’s books with them in the interviews. PLAN report was in response to parents who were surveyed last year, asking for more feedback. Discussion on mid and end of year reports. Rick is open to any feedback regarding interviews and reports.
· Some students from yrs 4-6 completed Tell Them From Me computer generated survey. Discussed some of the results and School are looking at ways to address areas where the EPS students results were below the State results e.g. confidence in Eng and Maths skills, feeling challenged in English and Maths lessons, homework behaviours.
· Continuing with staff professional learning. Class walkthroughs, focus on reading, Seven Steps to Writing (in response to NAPLAN results) Peer reviews.
· New strategy to try to eliminate bullying. You Can Sit With Me bands. All children will be trained in this programme.
· Winter PSSA $84. Bus fees are $300 per bus. Equity issue for boys and girls so all children are asked to pay the fee.
· Burwood Council are running a parenting course at EPS on Tuesday evenings. There are still some vacancies.
· Thank you to Mr Yu (William Yr6) who has donated embroidered caps for all students who play PSSA softball and embroidered beanies for all boys on the soccer teams.
[Time Allotted] / Fundraising report / karen
Discussion / · EOT BBQ raised $1295. $500 was donated to the Liston Foundation. Not a great turnout this term. Discussion about changing the bbq or not having them so regularly. Perhaps an afternoon tea at end of term instead?
· Notes for chocolate drive are to go out in week 2.
· Fundraising meeting on May 25th at 6.30pm in the staff room. All ideas and contributions are welcome. Ideas can be presented at the meeting or emailed to the P&C gmail address ahead of the date.
· Grants are coming up. Time needs to be allocated next P&C meeting to discuss these and to decide which ones we want to pursue.
· Playground revamp. Need to know how much the P&C is willing to contribute in addition to the $15000 grant. To be voted on at next meeting
Action items / Person responsible
EOT BBQ to be discussed at Fundraising meeting on 25th May at 6.30pm / Karen
Grants / Karen
Vote on Contribution to Playground Revamp / Karen
[Time Allotted] / [garden club report / andrew
Discussion / See attached report
Action items / Person responsible / Deadline
AOB
Discussion / · Class Parents. Rick will send out notes again via email and hard copy.· Emailing of notes - more effort will be made from school and P&C to email all notes. Notes requiring permission signatures will continue to be sent as a hard copy.
· P&C by laws. Not time to be discussed so deferred to meeting on 25th May
· Discussed catering for the P&C forum. It was decided that we should ask Tina. Ali is going to speak to her.
· Jen stated that there are currently Stage 2 and 3 Ethics Classes but the Stage 2 teacher is finishing at the end of this term. There is interest for Stage 1 lessons but no teacher at present. If anyone is interested in becoming an Ethics teacher they can talk to Jen or Rick.
Action items / Person responsible / Deadline
Send out Class Parent notes / Rick
P&C by law discussion at next meeting / Ali
Ask Tina if she is interested in arranging catering for Federation forum / Ali
Observers
Resource persons
NEXT MEETING / May 25th 7.30 pm
Special notes
MEETING closed / 9.45pm