Our Ref: FOI 722_15/16_IGT

15th February 2016

DearDr Neil Bhatia,

Thank you for your enquiry dated 5th February 2016where you requested information regarding Solent NHS Trust’s relationship with Hampshire Health Record.

I confirm that we hold the information as below.

  1. Please could you tell me whether your organisation has commenced extracting and uploading personal confidential data about patients/ clients to the HHR?

Yes

  1. If not commenced already, do you have plans to commence feeds into the HHR at any time between now and 31 March 2017?

N/A

If the answer to both of the above is no, then thank you very much, ignore the remainder of this request, and please consider my request closed. However, if your organisation has already commenced uploading, or is planning to before March 31st 2017, then please can you provide me with the following?

  1. Any and all fair processing information (posters/ leaflets/ hand-outs) made available or planning to be made available, to patient/ clients informing them of this new use of their data.

The HHR is a commissioning led initiative and therefore they are responsible for all communications. For more information on the HHR please see:

However Solent NHS Trust does inform patients that their information is shared with neighbouring NHS organisations and GP’s. Please see embedded documents below available to patients.

  1. Any and all policies on the implementation of HHR feeds by your organisation

The implementation of HHR was introduced and implemented prior to Solent NHS Trust’s establishment, therefore this information should be sought from our Commissioners

  • Southampton CCG
  • Portsmouth CCG
  • Hampshire CCG
  1. The types/ nature of information that you will be extracting and uploading to the HHR

Please see the below embedded document detailing the data being sent over to the HHR.

  1. The opt-out form (or process) available to patients to express dissent to this type of processing of their data, and so clock uploading of all their personal confidential data to the HHR by your organisation (in line with the DPA and NHS Constitution)

To opt out of the HHR patients are advised to contact their GP.

The information supplied to you continues to be protected by copyright. You are free to use it for your own purposes, including for private study and non-commercial research, and for any other purpose authorised by an exception in current copyright law. Documents (except photographs) can be also used in the UK without requiring permission for the purposes of news reporting. Any other reuse, for example commercial publication, would require the permission of the copyright holder.

If you are dissatisfied with the handling of your request, you have the right to ask for an internal review. Internal review requests should be submitted within two months of the date of receipt of the response to your original letter and should be addressed to:Sadie Bell,Head of Information Governance, Solent NHS Trust Headquarters, Highpoint Venue, Bursledon Road, Southampton, SO198BR, or

Please remember to quote the reference number above in any future communications.

Yours sincerely

Information Governance Team

Information Governance Team