Ethics Policy for Publishing in the Conference Proceedings of Global Information Technology Management Association’s Conferences

Our Authors’/ Researchers’ Responsibilities

Authors/ Researchers will:

  1. Ensure that all researched work submitted is original, prepared to a high scholarly standard and fully referenced using the prescribed referencing system.
  2. All researchers are represented accurately and other appropriate acknowledgements are clearly stated including sources of funding if any.
  3. Open and full disclosure of the source of all data and how it was acquired.
  4. Certify that all the data has been acquired in keeping with recognized ethical research practices.
  5. Correspond and comply with the editor and publisher in any requests for source data, proof of authorship or originality in a timely manner.
  6. Co-operate with any consequent investigations if any issues are raised by reviewers, editors or the publisher.
  7. Provide appropriate information for errata if such an event occurs.
  8. Remain in good communication with the editor(s), publisher and any co-authors if the need arises.
  9. Recognize that the Editorial Board has the final decision to publish.

Our Reviewers’ Responsibilities

Reviewers will:

  1. Only review papers that are relevant to their own expertise.
  2. Read the papers with appropriate care and attention and use their best efforts to be constructively critical.
  3. Regard the work being reviewed as confidential and will not discuss it with others and will keep their own identity from authors.
  4. Review submitted work in a timely manner.
  5. Report any suspected ethical misconduct which appears in the work.
  6. Avoid any offensive language in their appraisals of the papers.
  7. Agree to review future versions of the work and provide follow up advice.
  8. Seek advice from the editor if anything is unclear at any time during the review process or if there is any possible conflict of interest.
  9. Communicate with both the publisher and editor in a timely fashion.
  10. Treat all papers reviewed fairly without any favor of prejudice.

Our Editors’ Responsibilities

Editors will:

  1. Only authorize for publication content of the highest quality.
  2. Ensure that a thorough, objective and blind peer review is conducted for original article submissions.
  3. Clearly identify articles which will not be double-blind peer reviewed (i.e. non-academic papers).
  4. Be transparent with regards to the review and publication process with appropriate care that individuals will not be identified when it is inappropriate to so do.
  5. Provide advice to the authors during the submission process when necessary.
  6. Provide the right to appeal any editorial decision.
  7. Be attentive to the possibility of third party material being included in papers for which there may not be sufficient permission.
  8. Be prepared to publish errata when necessary.
  9. Communicate with both the publisher and the author(s)in a timely manner.
  10. Treat all submissions fairly without any favor of prejudice.

Our Administrators’ Responsibilities:

Administrators will:

  1. Log all submissions received in a timely manner.
  2. Acknowledge receipt of submission to the lead author.
  3. Check the title of the paper and the abstract for relevance to the conference and where it is not relevant inform the author.
  4. If the submission form is incomplete, inform the author and hold the abstract until a completed form is received.
  5. Check the paper for formatting, referencing, word count and page length. Return to the author if any of these require amendment.
  6. Forward the paper to a member of the program committee for review and remind the reviewer of the due date for the review.
  7. Dispatch the reviews to the authors and remain as a conduit between the authors and the reviewers until the paper has been accepted or withdrawn.
  8. Treat all authors and reviewers fairly without favor or prejudice.

Our procedures when an issue of Ethics is raised

If an issue of Ethics is raised by a reviewer or the Editor or a reader of the proceedings, then the person raising the issue will be asked to submit the concern in writing to the publisher. On receipt of this the publisher will present the written statement to the Ethics Review Panel, which will give the matter its close attention. Any report of possible ethics impropriety will be seen as a major issue and will be investigated appropriately. If misconduct has been committed the paper will be withdrawn, an apology will be called for and if not forthcoming the author/s may be excluded from having any future paper considered for publication in a conference proceedings.

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Source:

GITMA’S ETHICS AND MALPRACTICE STATEMENT:

1.Editorial Board:journals should have editorial boards or other governing bodies whose members are recognized experts in the field; the full names and affiliations of the members should be provided on the journal’s web site; and journals shall provide contact information for the editorial office on the journal’s web site. GITMA’s editorial review board comprises of Drs. Tim Jacks, Prashant Palvia, and Mahesh Raisinghani.

2.Authors and Authors responsibilities:There are no fees or charges that are required for manuscript processing and/or publishing materials in the journal shall be clearly stated in a place before authors begin preparing their manuscript for submission; authors are obliged to participate in peer review process; all authors have significantly contributed to the research; the author(s) are obliged to provide retractions or corrections of mistakes; and authors should provide a list of references, and financial support/grant/s (if any); it is forbidden to publish the same research in more than one conference/journal(i.e., the expectation is that when a manuscript is submitted to a GITMA conference, it is not being considered for publication elsewhere).

3.Peer-review process:all research papers submitted to the conference are subjected to peer-review; peer-review is defined as "obtaining advice on individual manuscripts from reviewers’ expert in the field of publication,"; all judgments and findings in the peer-review process are objective; reviewers have no conflict of interest; reviewers are encouraged to point out relevant published work which is not yet cited; and reviewed articles are treated confidentially prior to their publication in GITMA’s proceedings.

4.Publication ethics:GITMA’spublishers and editors take reasonable steps to identify and prevent the publication of papers where research misconduct has occurred; in no event shall GITMA’s conference proceedings’ editors encourage such misconduct, or knowingly allow such misconduct to take place; in the event that a journal’s publisher or editors are made aware of any allegation of research misconduct the publisher or editor shall deal with allegations appropriately; the conference proceedings has available guidelines for retracting or correcting articles when needed; and finally publishers and editors are always be willing to publish corrections, clarifications, retractions and apologies when needed.

5.Copyright and access:copyright and licensing information are clearly described on the GITMA’s web site; and the way(s) in which the proceedings are available to readers is shared with the attendees and/or registrants of the conference. Prashant I am unclear whether there are associated subscriptions (or pay-per-view fees) and if so Scopus recommends that it should be clearly stated.

6.Archiving:a GITMS’s plan for electronic backup and preservation of access to the conference proceedings content in the event a hard copy of the proceedings is no longer published is clearly indicated on GITMA’s website.

7.Ownership and management:information about the ownership and/or management of GITMA’s proceedings is clearly indicated on the GITMA’s web site; GITMA does not use organizational names that would mislead potential authors and editors about the nature of the proceeding’s owner.

8.The web site:GITMA’s web site (including the text that it contains) and links to its various proceedings demonstrates that care has been taken to ensure high ethical and professional standards.

9.Publishing schedule:GITMA’sproceedings are currently processed every 2 years since the conference is held every 2 years since 2016. In the past until 2016, it was an annual conference. This is clearly indicated on GITMA’ website.

10.Name of the journal:GITMA and GITM’s name is unique and not one that is easily confused with other conferences or that might mislead potential authors and readers about the association/conference’s origin or association with other conferences/journals.

References:

Ethical Standards, Retrieved on August 21, 2018 at

Publishing Ethics Resource Kit (PERK),