ORRCA Queensland AGM Meeting
Date: 26th April 2008
Meeting Started:10.25am @ 114 Burrendah Road, Jindalee (Jindalee State School)
Attendees:
· Mark Farren-Price (South Brisbane Chargers) Proxy: Brisbane Dirt Racing & Qld Model Drag Racing (Rep for BDR, QMDR & Chargers)
· Kerry Lloyd Jones (SCRCCC)
· Graham Lloyd Jones (SCRCCC)(Rep)
· Lars Karlsson (SCRCCC)
· Shane Hyde (Logan)(Rep)
· Glen Weier (Chargers) – Proxy: Downs Radio Controlled Auto (Rep)
· Vanessa Weier (Chargers)
· John Hansen Proxy: Far North Qld Radio Control Club (Rep)
· William Seib (SCRCCC)
· Kathy Seib (SCRCCC)
· Doug Norton (BRCCC)(Rep)
Note: Meeting valid: 8 clubs of 13 represented.
Apologies:
· Carl Nash – (Downs Radio Controlled Auto Racers)
· Damien Partridge – (Far North Qld)
Speaker: John Hansen volunteered to be speaker for the meeting. All accepted.
Temp Secretary: Kathy Seib (SCRCCC)
Note: One Vote per club – Hands shown when voting from all present – If not an Official Rep for a club their vote was still noted, but not counted.
Review Previous AGM Meeting Minutes:
Mark FP moved that the previous AGM minutes were true and correct.
William Seib seconded the motion. All accepted.
President’s Report:
John Hansen congratulated the two clubs that held the Qld Titles last year stating that both Titles were a success, attracting both Inter-state and Local competitors. He commented that the ORRCA committee doesn’t get a lot of support from its members and he feels that the members fail to take into account that the Committee is a Volunteer group with very busy lives and are doing the best they can with a very hard job. Orrca in the next year will have a Rocky future, due to the discussions with AARCMCC; these discussions will determine the way Orrca will go in the future.
Thankyou to the committee members for their support during the year, thank-you to Leonard Lai (ex-Secretary) for his part in organising the Rule Changes in the last year and to Mark FP for his contact with the Off Road section.
Although not necessary this report was Accepted by Shane Hyde and Seconded by Glen Weier. All present Accepted.
Treasurer’s Report:
As at the 24th April 2008
Cheque Account $1568.14
Term Deposit $5784.78
This year Orrca Made a loss of $2290.03 due to the following:
· Increase in Insurance Fees
· Loss of Clubs
· Titles (Both) expenses being high.
All these items were agreed to as being high, as ORRCA used the above an s a method of distributing the excess funds back to the clubs and members. I (Vanessa W) would like to see this continue, as a way of rewarding the clubs and members.
Expenses to be approved:
· Annual Return Fees $38.10
· Venue Hire Fees for AGM $66.00
In closing I would like to thank all present and past committee members for their support and assistance over the last 5 – 6 years that I have been in this position. I have enjoyed the challenges this position gave me. I wish the new committee al the best.
Vanessa Weier.
Full details of Accounts are is available to be read upon request.
Report moved by Vanessa W
William Seib seconded
All accepted.
Business arising from Treasurers Report:
Vanessa moved that the accounts listed be paid:
· Annual Return Fees $38.10
· Venue Hire Fees for AGM $66.00
Shane Hyde Seconded
All accepted.
CURRENT COMMITTEE: All committee positions declared vacant.
Office Bearing Positions:
Nominations for President: Taken from written nominations (unsigned) and floor.
William Seib (by Lars Karlsson, seconded Peter Giblin (SCRCCC)) - Declined
John Hansen (by Graham Lloyd Jones, seconded Kathy Seib) – Accepted
Vote taken: One against (Logan, Shane H) note: Lars K against(Not valid vote)
Majority accepted
John Hansen – Voted in as President
Nominations for Vice President: Taken from written nominations (unsigned) and floor.
William Seib (by Lars Karlsson, sec Peter Giblin (SCRCCC)) – Accepted
Graham Lloyd Jones (by Lars Karlsson, sec Peter Giblin (SCRCCC)) – Declined
Kerry Lloyd Jones (by Lars Karlsson, sec Peter Giblin (SCRCCC)) – Declined
Vote taken: Unanimous acceptance.
William Seib – Voted in as Vice President
Nominations for Treasurer: Taken from written nominations (unsigned) and floor
William Seib (by Lars Karlsson, sec Peter Giblin (SCRCCC)) – Declined
Graham Lloyd Jones (by Lars Karlsson, sec Peter Giblin (SCRCCC)) – Declined
Kerry Lloyd Jones (by Lars Karlsson, sec Peter Giblin (SCRCCC)) – Accepted
Vanessa Weier (by John Hansen (FNQ Proxy) - Declined
Vote taken: Unanimous acceptance.
Kerry Lloyd Jones – Voted in as Treasurer.
Nominations for Secretary: Taken from written nominations (unsigned) and floor
Ashley Cobb: (by Lars Karlsson, sec Peter Giblin (SCRCCC)) – Declined
Lars Karlsson: (by Graham LJ, sec Doug Norton) – Accepted
Vote taken: Unanimous acceptance.
Lars Karlsson – Voted in as Secretary
Nominations for Regional Representative: Taken from written nominations
Darryl Ingles (by Jason Barnard sec Jennerifer Ingles) – Accepted
Vote taken: Unanimous acceptance
Darryl Ingles – Voted in as Regional Rep
Nominations for Committee Members: Taken from written nominations
Mark Farren-Price by Steve Perry Seconded by Wendy Farren-Price - Accepted
Vote taken: Unanimous acceptance
Mark Farren-Price – Voted in as Committee Member
Nominations from unsigned written nominations and Floor called for:
Graham Lloyd Jones (by Lars Karlsson, sec Peter Giblin (SCRCCC)) – Declined
Kerry Lloyd Jones (by Lars Karlsson, sec Peter Giblin (SCRCCC)) – Declined
John Taynton (by Lars Karlsson, sec Peter Giblin (SCRCCC)) – Accepted
Doug Norton (by Lars Karlsson, sec Kerry LJ) – Accepted
Shane Hyde (by Graham LJ, sec John Hansen (Proxy FNQ)) - Accepted
Vote taken to elect John Taynton as Committee Member
Unanimous acceptance
Vote taken to elect Doug Norton as Committee Member
Unanimous acceptance
Vote taken to elect Shane Hyde as Committee Member
Unanimous acceptance
All positions filled.
Lars Karlsson moved that Kathy Seib continue to take the minutes for this meeting. Seconded William Seib – All agreed.
Review Previous Monthly Meeting Minutes:
Nothing new to discuss.
William Seib moved that the previous minutes be accepted with the following amendment:
SCRCCC advised Orrca that they have been accepted to hold an AARCMCC Title event in 2008.
Mark Farren-Price seconded, all accepted.
New Business:
1. Correspondence:
a) FNQRCCA 8.4.08: Requesting supply of Insurance Policy – John Hansen sent
b) Leonard Lai 16.3.08: Resignation as Orrca Secretary.
c) Gold Coast Club 6.4.08: Unpaid Registration – reply will make payment.
d) Martin Nichols 1.4.08: Unpaid Registration – reply will check into
e) Jason Broers 21.4.08: Off-road rep for AARCMCC & Pres of Canberra Off Road Model Car Club re: Qld Off Road EP Titles – Reply with phone call – Interest in allowing AARCMCC to co-sanction the Off road Titles, discussions in progress.
f) CRCMCC – Damien Partridge 1.4.08 – Requesting confirmation of membership – Confirmation sent 2.4.08. 19.4.08 Apologies for inability to attend AGM and request possibility of speaker phone.
g) CRCMCC – 1.4.08 – Requesting Certificate of Currency of Insurance for Grant applications.
h) FNQRCCA – 4.4.08 : Is it possible for an unincorporated club affiliated to Orrca to use Orrca as sponsoring body when applying for grants available to incorporated clubs – Phone reply: No
i) SCRCCC 22.3.08: Willing to have a name change of the AARCMCC Title event and will abide with whatever decision is made by the joint Orrca/AARCMCC decisions.
j) Johnny Hyde14.3.08: re: Suspended sentence. No acknowledgment of receipt of letter received. This is to be followed up by new committee. Suggestion made that any future Traditional Mail correspondence should be sent registered mail.
k) Graham Lloyd Jones (SCRCCC) 21.4.08: re: Nominations for AGM not posted on web site:
l) AARCMCC 27.3.08: RE: Possible negotiations with duel sanctioning of events – reply – Yes discussions to continue.
m) Insurance Questions: Summary –
n) Insurance has never lapsed.
o) Member to Member has been on since inception but had been on a archival document
p) Club is covered if running an AARCMCC Event.
q) Professional Indemnity not included.
r) John Hansen moved that Orrca committee look into getting Professional Indemnity on behalf of the members. Seconded Shane Hyde. All Agreed.
Note: 12.30pm: Vanessa Weier & Glen Weier leave meeting. Shane Hyde thanks Vanessa for her services over the past few years.
Note: Meeting still valid with 7 clubs represented.
2. AARCMCC TITLES DISCUSSION:
a) Graham LJ confirmed with Doug Norton that BRCCC have been affiliated with AARCMCC for 2 years. As if there is an agreement between Orrca and AARCMCC regarding Titles events this could affect Bayside holding the Qlds Orrca Titles this year. Doug confirmed affiliation with AARCMCC.
b) Jason Broers – Off-road rep for AARCMCC re email – sanctioning the Qld Orrca Off-road event in 2008 using Orrca rules and starting a National Drivers Series for points. BDR are happy with the discussions so far. John Hansen moved that Orrca agree with the proposal to co-sanction with AARCMCC the off Road Event for 2008. Seconded Mark FP All Accepted.
c) SCRCCC – Graham LJ confirmed that pending the discussions with AARCMCC the On Road Qld Titles should go to Bayside Club. It was never the intension of SCRCCC to cause friction between the clubs.
3. Rules:
a. Shane Hyde commented that he has had feedback from his club from some members saying that in Modified the rule should state that 5 or 6 cells should be allowed. A discussion ensued regarding this and the Rules remain as written.
4. Minutes: Lars K questioned re the late posting of the Minutes from the last meeting: Reason given was because of the delay in Suspension letter being sent that the minutes were not posted until it was deemed that the letter should have been received.
5. Constitution: Shane Hyde moved that Orrca look into revising the current Constitution over the next year. Especially regarding the Name and Mission Statement. Lars K moved that the constitution should also be made available on the Web site. Seconded Kerry LJ All agreed.
6. PO Box: John Hansen moved that Lars K organise the changing of the PO Box to a PO Box in Landsborough. Seconded William Seib. All agreed.
7. Office of Fair Trades & Bank Qld: Reminder given to Secretary and Treasurer to notify these institutions of the changes in Committee.
8. Next AGM: Date for next AGM 18.4.09 Venue to be advised.
Meeting Closed 1.15pm
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