Orindary Minutes of Meeting

Minutes of meeting of the (Committee name) Committee held at the (location), on (Day, Date, Month, Year) commencing at (Time).

1. PRESENT

Detail initials and surname name of persons and position (if relevant) e.g. Councillor J Jones

2. APOLOGIES

Detail initials and surname name of persons and position.

3. CONFIRMATION OF MINUTES

3.1 Confirmation of Minutes of Ordinary meeting

Minutes of the Ordinary Meeting held (Day, Month Year) were

confirmed on the motion of C Rayson/ J Jones. CARRIED

4. BUSINESS ARISING

4.1 Topic name

Deal with any matters that have arisen or were to be completed since the last meeting.

5. CONFLICT OF INTEREST

In general terms, a conflict of interest exists when a Committee Member could be influenced, or a reasonable person would perceive that a Committee Member could be influenced by a personal interest when carrying out their duties on the committee.

To ensure the integrity of and public confidence in decisions made by Committee Members it is essential that Members do not undertake a decision-making function where they have a conflict of interest Members must, therefore, ensure that opportunities do not exist for their personal interests or the interests of people close to them or organisations of which they are a member, come into conflict with the impartial performance of their public or professional duties.

If unsure of a conflict of interest, Committee Members are to contact Council CEO for clarification.

6. REPORTS FROM MEMBERS

6.1 Chairpersons Report

Members of the committee can report on items relevant to the committee e.g. B Billy attended committee member training in July.

7. OCCUPATIONAL HEALTH AND SAFETY REPORT

Any safety issues or concerns must be noted in this section

8. CORRESPONDENCE

Moved G Elleway/ J Jones that Correspondence be accepted. CARRIED

8.1 Cleve Area School– ILE20113295

(who the correspondence is from and if the letter came through Council’s records system it will have a records number on it).

– seeking sponsorship to assist with the School Christmas Parade

(what is the topic of the correspondence)

Moved S Crettenden/ G Siviour that the Committee advise.....

(detail the motion for action if any action is to result from the correspondence) CARRIED

9. GENERAL BUSINESS

Moved G Siviour/J Jones that General Business be received.

CARRIED

9.1 Topic name

This is an opportunity to raise items not on the agenda. The issue must still relate to the terms of reference for the committee.

10. REPORTS AND RECOMMENDATIONS OF COMMITTEES

List all the recommendations the Committee require

Council to approve.

10.1 Topic name

Committee seek Council permission to sponsor the Cleve Area School in their Christmas School Parade.

11. CLOSE

The Chairperson closed the meeting at ...... (time).

Confirmed this date: (to be dated and signed once these minutes are confirmed as true and accurate at the next meeting)

………………......

CHAIRPERSON

Name of Committee Minutes Date 1