Mailing Address:
Box 9819, Stn Prov Govt
Victoria, BC V8W 9W3
Tel: (250) 356-1718
Fax: (250) 387-4099 / Location Address:
800 Johnson Street, 2ndFloor
Victoria, BC V8W 1N3
E-mail:
Website:
APPLICATION FORM
PROJECT ASSISTANCE- COMMUNITY ARTS FESTIVALS
PROJECT ASSISTANCE FOR COMMUNITY ARTS
Do you have a Final Report due on a previous BC Arts Council Award? / NOYou can continue / YES Please contact your program officer before proceeding
- Applicants are strongly urged to discuss their project proposal with the appropriate program officer before submission.
- Please read guidelines and eligibility criteria before completing this form.
ORGANIZATION NAME (Legally Registered Name)
/ FOR BCAC USE ONLY: / 20 / 02 / 02FILE #
MAILING ADDRESS:
Postal Code / Amount Requested
Tel / Organization
E-mail / $
Fax / Website / Dates of Project (yyyy/mm/dd):
Mr. / Mr. / From: / To:
Ms. / Ms.
Submitting Officer (Print Name) / Director (Print Name) / Most recent BCAC Project Award
(if applicable)
Title / Mr. / Program:
Telephone / Ms.
E-mail / Chair President (Print Name) / $ / Year (yyyy):
DECLARATION (Original signatures required) / FOR NON-PROFIT SOCIETIES:
Signature of person preparing form / Date signed / BC Society Act #
Signature of Board Chair or President / Date signed
DO SOLEMNLY DECLARE:
(a)THAT, TO THE BEST OF MY KNOWLEDGE, THE INFORMATION GIVEN IN THIS APPLICATION IS COMPLETE AND TRUE IN EVERY RESPECT AND,
(b)THAT THE SOCIETY HAS COMPLIED WITH ALL REQUIREMENTS OF THE CRIMINAL RECORDS REVIEW ACT AND THE SOCIETY ACT IN EVERY RESPECT APPLICABLE TO THE SOCIETY.
(c)THAT THIS APPLICATION HAS BEEN APPROVED BY THE BOARD OF DIRECTORS OF THE SOCIETY. / Date Registered (yyyy/mm/dd)
Federal Charitable Tax #
Total Project Budget (Costs): / $ / Fiscal Year End
Total Operating Budget / $ / $
(Previous Year) / (Current Year) / Month (mm) / Day (dd)
Please describe your project briefly (25 word maximum) for the adjudication committee by completing this sentence: Funding is requested to assist with ... / Required Documents:
All items on checklist (see page 6)
PROJECT ASSISTANCE - COMMUNITY ARTS FESTIVALSBCAC12/15
Page 2 of 7DETAILED EXPENSES
Omit cents
Please refer to program guidelines for ineligible expenses. Please identify in-kind expenses to correspond with in-kind revenues.
Provide detailed notes as required, either in the form or on a separate page, as needed.NOTE: This is a generic form. Not all fields will apply to all festival projects.
EXPENSES
/ ProjectForecast / Do not write in this column
1PRODUCTION EXPENSES
2Salaries:Artists / Artistic Staff
3 Technicians/Curators
4 Benefits
5 Contracts Fees:Artists
6 Other (Specify)
7 Materials: (Specify)
8 "
9 "
10 Technical Expenses: (Specify)
11 "
12 Royalties
13 Production/Program Space Rental
14 Artists' Travel and Transportation
15 Concession Expense
16 Other Expense: (Specify)
17 "
18 "
19 Other (In-Kind) (Specify)
20TOTAL PRODUCTION EXPENSES
/ / Lines 2 to 1921ADMINISTRATIVE EXPENSES
22 Salaries:Administrator
23 Support Staff
24 Benefits
25 Office Rent
26 Office Supplies
27 Equipment Rental/Maintenance
28 Bank Charges
29 Accounting/Legal Fees
30 Travel (Admin. only)
31 Promotional Materials
32 Advertising Costs
33Fundraising Costs
34 Telecommunications
35 Other (Specify)
36 Other (Specify)
37TOTAL ADMINISTRATIVE EXPENSES
/ / Lines 22 to 3638TOTAL ALL EXPENSES
/ / Lines 20 + 37Page 3 of 7
DETAILED REVENUES
Omit cents
Indicate whether revenues are confirmed or pending at time of application by inserting a C or a P in the designated column.Identify in-kind revenues to correspond with in-kind expenses.Provide detailed notes as required, either in the form or on a separate page, as needed. Under normal circumstances, project revenues should be equal to project expenses; if not, please provide a detailed explanation.NOTE: This is a generic form. Not all fields will apply to all projects.
REVENUES
/ C/P / ProjectForecast / Do not write in this column
1EARNED REVENUES
2Single Admissions
3 Discounted Admissions
4 Guarantees
5 Concessions/Gift Shop
6 Publications
7 Program Advertising
8 Workshop Fees, tuition, etc.
9Other (Specify)
10TOTAL EARNED REVENUES
/ / / Line 2 to 911PRIVATE SECTOR REVENUES
12 Fundraising:Corporate
13 Individuals
14 Sponsors
15Foundations
16Endowment Income
17Bank Interest
18Fundraising Special Events
19
20Other (In-Kind, etc.) (Specify)
21Other (Specify)
22Other (Specify)
23TOTAL PRIVATE SECTOR REVENUES
/ / / Line 12 to 2224GRANT REVENUES
25 BC Arts Council:Operating
26Project (THIS REQUEST)
27 Government of BC:Other (Specify)
28 Canada Council:Operating
29 Project
30 Touring
31Other (Specify)
32 Dept. of Canadian Heritage (Specify)
33 Federal Employment Programs
34Other (Federal) (Specify)
35Local Government(including Band Councils, School Districts, Regional Districts)
36Community Gaming Grants
37Other (Specify)
38TOTAL GRANT REVENUES
/ / / Line 25 to 3739TOTAL ALL REVENUES
/ / / Line 10 + 23 + 3840 SUMMARY
/ / /41 TOTAL REVENUES
/ / / Line 3942TOTAL EXPENSES
/ / / Line 38 (p. 2)43SURPLUS/(DEFICIT)
/ / / Line 41 – 42Page 4 of 7
IMPORTANT: WRITTEN STATEMENT
ALL APPLICANTS ARE REQUIRED TO READ THE
PROJECT ASSISTANCE - COMMUNITY ARTS FESTIVALS GUIDELINES
The written statement, accompanied by the submitted support material, forms the basis of assessment for each application. Applications will be evaluated by a peer assessment jury against the program criteria, the core values and goals of the BC Arts Council and the three areas of assessment.
In preparing their proposal, applicants should:
- Consider and discuss how the project addresses their mandate, mission and values through the pursuit of excellence in each of the three areas of assessment.
- Consider and discuss how the project fulfills their artistic/curatorial objectives through the pursuit of excellence in each of the three areas of assessment.
- Respond to the core values and goals of Council in considering and discussing each of the three areas of assessment as they relate to the project.
Applicants are reminded that while they are asked to consider a number of possible criteria under each area of assessment, not all of the criteria will apply to each other application; rather, they are examples of aspects that should be considered and addressed in the application if relevant to the applicant and the project being proposed.
The relative weight given to each of these areas of assessment is indicated in brackets.
- Artistic/Curatorial Achievement (50%)
- Community Engagement (25%)
- Feasibility (25%)
The BC Arts Council believes that artists and arts organizations are well placed to assess the work they produce. As a result, an essential element of each written statement is insightful, critical self-reflection. Committeemembers want to understand the applicant’s assessment of the challengesfaced and the creative solutions under consideration.
- Please describe the mandate and history of the applicantincluding:
Throughout the adjudication process, the Committee considers how well the applicant fulfils its mandate, mission and values.
Page 5 of 7
WRITTEN STATMENT continued
- Please briefly describe the project for which you are requesting assistance, including:
- Title, optimal venue and dates, indicating confirmations, as applicable, including a statement regarding the ownership of the venues where the festival will take place.
- A list of key participants, according to area of responsibility for this project.
- A statement that outlines the project objectives. It is important to explain the rationale underlying the project’s artistic choices.
- A clear statement about compensation to professional artists and technicians.
- Please outline up to three highlights of the organization’spast achievements.Discuss how past achievements demonstrate the artistic and community impact of the festival and the applicant’s ability to realize the proposed project.
- Please describe up to three aspects of the project that will strengthen the arts community. All projects are devised to involve particular artists, audiences and/or communities. Identify the particular artists, audiences and/or communities involved and show how the project will offer stimulating and varied forms of engagement. Engagement may include public presentation, performance, consultation, artistic development, participation, discourse, dissemination, outreach and/or education activities.
- Please provide a statement outlining measures planned or taken to ensure successful realization of the project, both artistically and financially.
applications is January 30, 2016
Applications are accepted by mail and must be postmarked by Canada Post
or a couriercompany no later than February 1, 2016 (as January 30th falls on a weekend).
Applications may behand-deliveredor delivered by courier to
800 Johnson Street, Victoria, BC,up to 4:00 p.m. on the deadline day.
Applications by email or fax will not be accepted.
Note: if the deadline falls on a weekend or statutory holiday
the deadline becomes the next business day.
Page 6 of7
Application Checklist
It is the applicant’s responsibility to ensure applications are complete and all application requirements are included. The BC Arts Council will not contact applicants to address errors in applications or missing application requirements, including support material, other than that required to determine eligibility. Eligible applications and any supporting material will be assessed as they have been submitted.
Application packages must be assembled in the order listed below.
The application should be printed on single-sided, standard letter-sized white paper and submitted unbound and without staples.
Before you submit your application, ensure that you have included the following:
A signed, completed Project Assistance – Community Arts Festivals application form (page one).
A written statement of no more than six pages, font size 11 or larger, on single-sided white paper without staples that addresses all application questions and includes details of the proposed project.
Names and maximum 250-word biographies of confirmed contributing artists and the fees they are to be paid, OR an interim list of proposed artists with biographies and proposed fees, along with a list of artists engaged in the most recent festival and the fees each was paid.
A list of the organization's current board of directors including their start dates and occupations (in the case of retirees, former occupations).
A list of principal festival staff or significant contractors, giving name and title or responsibility and whether the position is paid/volunteer, full/part-time, permanent/seasonal.
A detailed project budget, using the template provided, including separate notes if required.
A completed Summary of Festival Activities Form.
Two (2) copies of the most recent festival brochure or program.
(Optional) Support material demonstrating the applicant’s historyry in producing community arts festivals and/or the history of the festival. LIMITED TO: one copy each of up to five photographs and relevant media coverage. DO NOT SUBMIT CDs/DVDs, marketing or promotional material, news releases, printouts of internet coverage, or advertising; these will not be shown to the Jury.
(Optional) Letters of engagement from any partnering organizations, confirming the nature of their participation.
One copy of the organization’s most recent Financial Statements.
Support material will not be returned.
PROJECT ASSISTANCE - COMMUNITY ARTS FESTIVALSBCAC12/15
Page 7 of 7LAST ACTUAL PROJECT OR SEASON (Complete only if applicable. Photocopy as required.)
Title of Production or Series / Venue Name / No. of Performances or Duration of Exhibit / House Capacity / Actual
Tickets Sold / Revenue
Fees and/or
Guarantees / Box Office & Subscriptions
PROPOSED PROJECT OR SEASON
Title of Production or Series / Venue Name / No. of Performances or Duration of Exhibit / House Capacity / Projected
Tickets Sold / Revenue
Fees and/or
Guarantees / Box Office & Subscriptions
PROJECT ASSISTANCE - COMMUNITY ARTS FESTIVALSBCAC 12/15