ORDINARY MEETING 3 NOVEMBER 2008
Ordinary Meeting 3 November 2008 Undy Church Hall
Present Chairman – Cllr Mrs O Evans MBE
Vice-Chairman – Cllr Mrs D James
Councillors L Cadwallader, R Finnigan, J Major, P Majewski, K Plow, Cllr Mrs S Sandham, Cllr J Harris
Clerk in attendance Mrs B Lloyd
Members of Public 1
1. APOLOGIES
Cllrs Mrs Baicher, B Burt, Mrs C Hopkins, Mrs K Ryder, Police
2. APPROVAL OF ABSENCE
No longer required.
3. TEMPORARY VICE-CHAIRMAN IF REQUIRED
All agreed to be discussed later on in the agenda
4. DECLARATIONS OF INTEREST IN ITEMS ON THE AGENDA
Cllr J Major as member of MCC planning committee agenda item 10
Cllr Mrs O Evans, MBE as member of Undy Church hall committee agenda item 15
5. CONFIRMATION OF MINUTES OF ORDINARY MEETING 6 OCTOBER 2008
The above minutes were approved as a true record
Proposed – Cllr L Cadwallader
Seconded – Cllr R Finnigan
All agreed.
6. MATTERS ARISING
a) Public Exhibition re Wind Turbines – letter in correspondence
b) Recycling issues – Cllr Smith needed any comments by 14 November 2008.
c) MACSA – Cllr Cadwallader would have liked more detailed minutes regarding this item. Points raised at the meeting included
· Facility needed in this community but in wrong location.
· Consultation not wide enough
· Local residents opposed to facility
· Inaccuracies in letter from MACSA
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· Proposal to include MACSA within three-field site.
d) Dog bins – all agreed to order the red bins as this normal colour for dog bins and differentiated from the green refuse bins.
7. POLICE REPORT
The Police had provided a written report from 6 October to 1 November 2008.
There had been 42 calls from Magor and 39 from Undy.
Neighbourhood team are involved in patrols around Quarry Rise, Acacia Avenue, Whitechapel Walk due to higher level of anti-social behaviour calls.
With regards to Halloween the team were on patrol until midnight and there was only one call reported from Magor and Undy.
PACT priorities for Magor and Undy are
Magor
Anti-social behaviour Magor Fields, Sycamore Terrace area
Speeding vehicles B4245 and Barecorft Common
Magor Services.
Undy
Anti-social behaviour Mill Common
Anti-social behaviour Quarry Rise
8. QUESTION TIME
No questions.
9. CORRESPONDENCE
MCC
1. Enforcement list
2. Grass cutting lists for 2009 – discuss at Finance meeting.
3. Playground inspections – invoice
4. Local Elections cost – invoice
5. Footpath adj to Magor play area – will be closed for short period for essential trench to be dug
6. Lease increases – confirmation that two leases have been increased by £10 each and now are £60 for each lease
7. Planning training – unable to do an evening meeting.
8. Closure Magor Sq for carol service – ack
9. Church Road pavement – unable to provide due to difficulty with ground
10. LDP information re candidate sites
11. Driveways – planning information – normally permitted development unless major excavations.
12. Cllr Harris various matters
Severn Tunnel junction, Copy of planning conditions Londis store, School playing field.
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13. Summer holiday activies – copy e-mails from Mike Moran, Cllr B Burt and Cllr Harris – Cllr Cadwallader reported the cheaper option for the Community Council may be by taking the actual numbers model rather that the potential model. To be agendad.
14. MCC planning committee 4 November 2008 – three applications for approval DC/2008/ Proposed amendments to B8 distribution facility with associated 2 storey offices, single storey gatehouse and vehicle maintenance unit Gwent Euro park amendments. DC/2008 Three storey office development comprising 50,000 sq ft of net lettable floor area and 200 car park spaced building 106 Wales one business park DC/2008/0078- Proposed new nursery with parking space and play area plot 103 Wales 1 business park J23 a
15. Youth and Community visit Abergavenny
WAG
1. John Griffiths – re new M4 information
ORDINARY
1. Consumer focus Wales information re new statutory champion which merges Welsh Consumer Council, Post Watch Wales and Energy Wales
2. Local Health Board meeting 10 November 2008 Cllr Mrs S Sandham to attend
3. STAGG information although Severn Tunnel priority over Magor Station, STAGG would be willing to support CC re provision of Magor Station. The Community Council had flagged the station as a priority at the initial Local Development Plan consultation
4. Internal Audit – Mrs Bushell agreed to undertake 2009/10 audit at cost of £100. All agreed
5. Western Power re wayleave agreement waiting for legal work to be completed
6. OVW re grass cutting charges by MCC and notes of meeting re audit. Agree to register CC’s concern re grass cutting charges.
7. Magor Action Group meeting minutes next meeting 27 November 2008
8. Best Kept Village score and tree – Cllr Mrs C Hopkins agreed to pick up tree.
9. Boundary Commission re review of elections – they are recommending
amalgamation of councils
10. Caldicot medical group meeting 11 November
11. Severnside area forum 18 November 2008
12. Village warden – Mr GH accepted the position
13. Cllr Burt re summer playscheme – to be agendad
14. GAVO magazine – Best Kept Village photos
15. Police – Neighbourhood news week
16. Various request for finance – discuss at finance meeting.
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17. Green issues communications re TESCO wind turbine – will be willing to attend Public Exhibition. Agreed to wait until the planning application has been submitted and then arrange the Public Exhibition.
18. Magor Rd nursery – inv for pansies
10. PLANNING APPLICATIONS
The Community Council discussed the following planning applications – Cllr Major took no part in any decision.
DC/2008/01140 residential development 2 dwellings Crossways Refuse outside Village Development Boundary
DC/2008/01154 Ground floor and first floor rear ext and revised access arrangements The Retreat Redwick – approve subject to neighbour’s consultation.
DC/2008/01141 Double height ect, double garage and conservatory amendments to planning permission DC/2008/00725 Rosetor Approve although concern expressed that the double garage serves the two houses but is covered by the one application.
DC/2008/01185 New House Andros The Causeway Magor- approve subject to the Environment Agency being consulted if proposed property within a flood plain.
DC/2008/01161 Proven st 6000 6kw wind turbine on 15 m mast Salisbury Hill Barn St Brides 3 against, 3 for and Cllr Mrs Evans,MBE, used her casting vote for - approved
DC/2008/01195 granny Annexe Ash Cottage Main Road – approve subject to neighbour’s consultation
11. APPROVAL OF ACCOUNTS
The following accounts were approved for which there is budgetary provision.
MCC play equipment inspections £334.08
MCC election fees 212.00
Willow Landscape footpath maintenance 387.00
Lord Landscapes 50.00
The following account was approved
Willow Landscape Clearance of vegetation 80.00
Sycamore Sports Field
12. ACCOUNTS AND RECONCILIATION
The following accounts were approved by Council
Proposed – Cllr J Major
Seconded – Cllr K Plow
All agreed
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103884 BT Telephone bill 42.83
36.67 + 6.16 VAT
103885 Lord Landscapes 3rd topping 50.00
Common-y-coed
103886/ Staff Salaries 1319.77
103889/
103899
103890 Inland Rev Tax and Ni 229.59
103891 MCC Playground inspections 334.08
£284.32 + VAT £49.76 Vat
103892 MCC Elections 212.00
103893 MCC Wheel bin lift 148.17
£126.10 + 22.07 Vat
103894 Willow landscape Footpath Partnership 387.75
£330 +57.75 VAT
103895 Willow Landscape Sycamore Sport Field 94.00
£80 + £14.00 vat
103896 Newport Mon Stationery 75.09
£63.91+ 11.18 VAT
103897 B Lloyd High Vis jacket and lock 28.63
103898 Undy Church Hall Hire 3/11/08 15.00
Orange Broad Band 14.99
103900 Inland rev Tax 5.80
103901* GLFDA Donation for sea wall 200.00
103902 Knighton Litter pickers 34.38
29.26 + 5.12 VAT
103903 British Legion Poppy Wreath 25.00
*Cheque re-issued as lost
13. INTERIM FINANCIAL REPORT
Mrs Lloyd had prepared the Councils interim financial report showing the Council’s financial position. All agreed
14. GOVERNOR UNDY SCHOOL
MCC have contacted CC to inform them that Cllr Swift’s term of office had come to an end. Agenda next meeting
15. PROVISION OF TAP AT UNDY CHURCHYARD
Church Secretary had contacted CC with more information re the provision of a top at Undy Church Yard. After discussion agreed to suggest applying to Welsh Church Fund. Cllr Major to provide form for Mrs Lloyd
16. PRESENTATION BY ORGANISATIONS MEETING 12 OCTOBER 2008
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MUSLA, Rugby Club and MACSA gave presentations at the meeting. It was agreed the next step would be a meeting with MCC planning and highways with all the groups to establish what is possible.
Andy Quinn, Chairman PEG, said the group had established need for Community Centre but need support from County Council and Community Council and if the planning application will be supported. They will have series of meetings with organisations and then put in a business plan. There is a joint meeting on the 12 November with organisations, MCC planning and highways.
Cllr K Plow said he had approached the head teacher of Undy School re involving the children in designing a logo and would be visiting the head of Magor School as well.
17. REQUEST FOR REGISTER OF ELECTORS
All councillors provided with forms from MCC re provision of register of electors.
18. CONSULTATION DOCUMENTS
a) Fire and Rescue – national framework
b) WAG – Guidance for Community and Town Councils in Wales – clean Niebourhood and Environment Act. This involved many new powers for CC’s if they wish to take them on board, to be agendad.
19. REPORTS/VILLAGE MATTERS/CLERKS REPORT
County Councillor reports
Cllr J Major
· Attended a seminar with Arup re M4
· Visited Jane Davidson AM re Local Development Plan - if planning applications reasonable will be approved.
· Severn Estuary Group meeting at Clevedon
· Best Kept Village meeting
· Rubbish on St Brides Rd MSA – contacted EA who instead of removing put a gate on but left the rubbish
· Resident contacted him re making play areas dog free. This had already been discussed at the Council meeting and agreed no further
action to be taken. It was agreed to investigate a ‘no dog sign’ at the Millfield park site.
Cllr J Harris
· Attended a Mor Hafren flood forum and will be going to London as on the steering group re flooding.
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· Severn Estuary Partnership discussed the Severn Barrage –
· Meeting with Drainage Board re provision of bridge for Community Centre project
Mrs Lloyd
· Provision of pansies for roundabout – the provider is closing down and pansies need to be planted as soon as possible. Cost of £64 not in budgetary provision. All agreed
· Highway meeting – it was suggested that in the first instance the CC write to the Business re parking issues. If after a time of monitoring contact MCC again. To be agendad.
· Projects for 2008/9 – would all Cllrs contact Mrs Lloyd re projects so that costing could be established
· Meeting with WAG/Arup 13 November 2008
· Tidy Towns – representatives from MCC, Tidy Towns visited Mill Common walk – may be a possible Tidy Town scheme – Glyn Edmunds also said to contact him re any areas that needed tidying up.
· Agreed with new Landlady at the Golden Lion for Christmas Tree to be erected within their curtiledge. Tree being erected 24 November and lights will be tested then.
Cllr L Cadwallader
· New M4 – concerned about closure of Rockfield lane, and also preservation of standing stone.
· Fly posting by bridge Motorway Police station – contact MCC
· Low flying aircraft – 7.30pm 30 October 2008 – contact RAF.
· Allotment association – first meeting 4 November 2008.
Cllr S Sandham
· Barecroft common - tarmac coming up by Barecroft House – contact mcc
· Heavy traffic still using Barecroft Common – contact MCC re 30mph limit.
· Railway underpass has no light – contact Railway.
Cllr K Plow
· CAB AGM 2 December – he will not be able to attend and if anyone else can will they contact him
· Had been trailing new MCC web site which will be launched on 5 November
· Dog litter still a problem
· Iceland Bank – asked how much MCC had invested. Cllr Harris said 1.2 million but will not affect MCC services
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· Reported on Tidy Towns
20. DATE OF NEXT MEETING
6.30pm 1 December 2008 Ordinary Meeting Undy Church Hall
3. APPOINTMENT OF TEMPORARY VICE-CHAIRMAN
Agreed to agenda next meeting.
THE MEETING CLOSED AT 8.20pm