AGAPE DEVELOPMENT MINISTRIES

Job Description for Business Manager

Title:Business Manager

Reports to:Executive Director

Supervises:Indirectly – support staff and interns

Budget Control:Expenditure oversight

Internal Interfaces:Staff, interns, volunteers, officers, and Board of Directors

External Interfaces:Financial agents, all service providers, legal counsel, residents, government and community representatives

MissionRelease staff to focus solely on program delivery, fundraising, and team leadership by managing the business and operations side of the non-profit.

Compensation:Full time salary of $32,000 - $52,000 depending upon qualifications and experience. Health insuranceprovided.

Deadline:Please submit application with résumé no later than August 17th to .

Job Description:

Provide strong management of Agape’sdaily business operations with primary responsibilities for bookkeeping, office management,and property management.

Responsibilities:

Administration of Operations –

  • Maintainall organizational and personnel files and related paperwork, including but not limited to all required tax reporting, insurance/benefits, and payroll.
  • Monitor and order office supplies as needed.
  • Assess financial or operational impact of programs and events in a support capacity for the organization’s mission fulfillment.

Property Management –

  • Oversee all property maintenance activities including determination of required activities, selection of vendors, contract negotiations, scheduling and job performance.
  • Provide evaluations and proposals for property expansion plans and manage the implementation/execution of such.
  • Support risk management oversight through fixed asset and property controls, insurance coverage evaluation and policy status evaluations.
  • Monitor property taxes and assessments seeking reductions and exemptions when appropriate.

Accounting–

  • Maintain the QuickBooks general ledger system including system updates, security controls, and appropriate back-up procedures.
  • Record all transactions appropriately in a timely and accurate manner.
  • Reconcile all accounts on a monthly basis and reconcile receipts with donor systems.
  • Maintain all accounting records and supporting documentation in accordance with record retention policies.

Financial Reporting and Budgeting–

  • Prepare internal financial reports for the Executive Director, Treasurer and/or board committees on a periodic basis.
  • Assist in the annual audit/review by preparing financial information for the outside accountants including schedules, supporting documentation and draft reports.
  • Assist the Executive Director, Treasurer and/or board committees in the preparation of the annual budget.
  • Monitor expenditures in accordance with budgeted items and escalate any issues to the Executive Director’s attention.

Fiscal Leadership –

  • Incorporate the fiscal responsibility concepts pronounced by the Board and management into all of the financial and property related activities.
  • Establish and/or maintain documentation of policies and procedures in an orderly and timely manner.
  • Monitor compliance with the approved policies and procedures recognizing when issues should be elevated to management or the Board’s attention.
  • Train new members to the organization regarding financial policies or procedures that fall under their activities.
  • Seek opportunities to enhance the organization’s fiscal health through astute management of assets and financial resources and identify and recommend operational efficiencies and improvements.
  • Serve as primary contact for relationships with accountants, financial and property maintenance service providers, insurers, legal counsel, banking and finance agents.
  • Monitor compliance with financial or contractual obligations and restrictions.

Performance Measurements:

Leadership –

  • Adherence to policies and procedures.
  • In compliance with financial obligations and restrictions.
  • Contributed positively to the overall financial operations and fiscal health.

Accounting–

  • Accounting records are current, accurate and appropriately classified and properly reflect the financial activity for the periods.
  • The quality of financial service providers is acceptable, and they performed in accordance with expectations.

Financial Reporting and Budgeting –

  • Periodic financial reporting delivered timely and accurately.
  • Regulatory filings and compliance reports submitted timely and appropriately.
  • Preparation and adequate monitoring conducted effectively.

Property Management –

  • Properties are adequately maintained for safe and presentable usage.
  • Risk of loss or damage is minimized and suitably insured.

Administrative –

  • All records, financial and personnel, are appropriately maintained and retrievable as needed.
  • Support activities are conducted constructively.

Qualification Requirements:

Experience:

Professional experience managing the administrative functions of business

Property management responsibilities; maintenance oversight and execution capabilities; knowledge of or exposure to insurance and property tax issues

A minimum of 2 years bookkeeping or comparable hands-on accounting experience

Understanding of IRS and financial statement reporting

Familiarity with Quick Books or comparable automated accounting system

Background or experience in the nonprofit sector desirable

Education:

Associate or Bachelors degree preferable; comparable courses or experience will be considered.

Professional and Personal Skills:

Strong organizational skills

Confident in negotiating with and managing outside vendors

Practical understanding of building management

A self-starter, looking for ways to contribute to the ministry

Willingness and eagerness to learn

Strong understanding of general ledger systems and financial records

Comfortable learning new technological systems

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