Appendix 5: GSL4 letter

(Please make sure you enclose a copy of leaflet INDG238 printed from the HSE website with this letter)
Date:
Reference: / GSL4
Dear (Sir or Madam)

Health and Safety at Work Etc Act 1974

Gas Safety (Installation and Use) Regulations 1998

Please check which of the paragraphs 1 or 2 below applies and delete the other.

1)I have recently been contacted by (Please insert person name) to say that when they visited your home they found that there was an absence of a gas safety record.

OR

2)I refer to the concern you raised with HSE regarding the absence of a gas safety record at the property you currently rent.

The above regulations place duties on landlords to ensure that gas appliances which are owned by them are properly maintained and that a safety check of every appliance is carried out at least once every 12 months by a competent Gas Safe Register™ engineer. A copy of the record must be given to the tenant.

I work for the Health and Safety Executive, a Government body that enforces the law on gas safety. I need some more information from you to help us make sure that your landlord complies with his duties under the gas safety regulations. Please fill in the form I have sent with this letter and post it to me in the envelope provided. You do not need a stamp.

I have also sent you a leaflet on gas safety and the law. Gas safety is important because around thirteen people are killed each year in the UK by faulty gas appliances/installations.

If you want to talk to me about this, please telephone me on the number shown on this letter.

Thank you for your help.

Yours faithfully

(Name)

(Job Title)

Enc: Form GSL4 & Leaflet INDG238

Further information on gas safety is available from:-
HSEGas Safety Advice Line freephone 0800 300 363or the HSE website at .

To find a registered engineers contact Gas Safe Register at 0800 408 5500 or

Form GSL4 Gas safety

Name:(Complete name of person written to)

Address:(Complete address of person written to)

Our ref:(Insert COIN reference number)

Date:......

Please answer as many of the following questions as you can. Please post it back to me in the envelope you will find in this letter. You do not need a stamp. You could help save someone’s life.

If you need help filling in the form, please ring me. My telephone number is at the top right hand corner of the letter.

  1. What is the full name and address of your landlord?

……………………………………………………………………………………………………………

  1. When did you move into the property?

……………………………………………………………………………………………………………

  1. What gas appliances are installed in your home (e.g. gas fire, gas boiler)?

……………………………………………………………………………………………………………

  1. Who owns these gas appliances?

……………………………………………………………………………………………………………

  1. When were the gas appliances installed at the property (If exact date not known, please state if it was before or after you moved in)?

……………………………………………………………………………………………………………

  1. Were you given a copy of a Landlord’s Gas Safety Record before you moved in?

……………………………………………………………………………………………………………

  1. Have you have ever been given a copy of a Landlord’s Gas Safety Record since you moved in? If yes, please say when this was dated.

……………………………………………………………………………………………………………

  1. How is your rent normally paid to your landlord or who collects your rent?

……………………………………………………………………………………………………………

  1. When were the gas appliances last checked or when was the last time anyone carried out any service or repair?

……………………………………………………………………………………………………………

  1. Who arranged for these checks to take place (e.g. was it yourself or your landlord)?

……………………………………………………………………………………………………………

  1. How do you normally contact your landlord?

……………………………………………………………………………………………………………

  1. When did you last speak to your landlord about having the gas safety checks done? What was the landlord’s response?

…………………………………………………………………………………………………………

  1. What is your contact telephone number? This will help us if we need to check any details.

……......

Thank you for your help.

Signed ………………………………………………

Print name…………………………………………..

Date signed………………………………………….