TENDER NUMBER: DRT 93/06/2016 A-H
CONSULTING ENGINEERING AND ENVIRONMENTAL SERVICES FOR THE ROUTE DETERMINATION OF ROUTES IN GAUTENG PROVINCE
PROCUREMENT DOCUMENT
June 2016
ISSUED BY:
HEAD OF DEPARTMENT
DEPARTMENT OF ROADS AND TRANSPORT
PRIVATE BAG X83
MARSHALLTOWN
2107
NAME OF TENDERING ENTITY:.…..…………...... ……………………......
ADDRESS: ...... …………….…..…………...... ……………...... ………………..
TEL NO. .…...... …...... ……………… FAX NO. …...... …...... ………………….
TOTAL OF PRICES INCLUSIVE OF VALUE ADDED TAX:
PROJECT A: R………………………
PROJECT B: R………………………
PROJECT C: R………………………
PROJECT D: R………………………
PROJECT E: R………………………
PROJECT F: R………………………
PROJECT G: R………………………
PROJECT H: R………………………
TENDER NUMBER: DRT 93/06/2016 A-H
CONSULTING ENGINEERING AND ENVIRONMENTAL SERVICES FOR THE ROUTE DETERMINATION OF ROUTES IN GAUTENG PROVINCE
CONTENTS
ColourTHE TENDER
PART T1 : TENDERING PROCEDURES
T1.1 / TENDER NOTICE AND INVITATION TO TENDER / White
T1.2 / TENDER DATA / Pink
PART T2 : RETURNABLE DOCUMENTS
T2.1 / LIST OF RETURNABLE DOCUMENTS / Yellow
T2.2 / RETURNABLE SCHEDULES / Yellow
THE CONTRACT
PART C1 : AGREEMENTS AND CONTRACT DATA
C1.1 / FORM OF OFFER AND ACCEPTANCE / White
C1.2 / CONTRACT DATA / White
C1.3 / OTHER CONTRACT FORMS / White
PART C2 : PRICING DATA
C2.1 / PRICING INSTRUCTIONS / Yellow
C2.2 / BILL OF QUANTITIES / Yellow
PART C3 : SCOPE OF WORK / Blue
C3.1 / SCOPE OF WORK
PART C4 : SITE INFORMATION / White
TENDER NUMBER:
TENDER NUMBER DRT 93/06/2016 A-H
CONSULTING ENGINEERING AND ENVIRONMENTAL SERVICES FOR THE ROUTE DETERMINATION OF ROUTES IN GAUTENG PROVINCE
Table of Contents PAGE
Part T1: Tendering Procedures T1-1
Part T2: Returnable Schedules T2-1
Part C1: Agreements & Contract Data C1-1
Part C2: Pricing Data C2-1
Part C3: SCOPE OF WORK C3-1
Part C4: SITE INFORMATION C4-1
Part T1: Tendering Procedures
TENDER NUMBER:
TENDER NUMBER: DRT 93/06/2016 A-H
CONSULTING ENGINEERING AND ENVIRONMENTAL SERVICES FOR THE ROUTE DETERMINATION OF ROUTES IN GAUTENG PROVINCE
Part T1: Tendering Procedures
Table of Contents Page
T1.1 TENDER NOTICE AND INVITATION TO TENDER T1-3
T1.2 CONDITIONS OF TENDER T1-5
T1.3 TENDER DATA T1-23
TENDER NUMBER: R
TENDER NUMBER: DRT 93/06/2016 A-H
CONSULTING ENGINEERING AND ENVIRONMENTAL SERVICES FOR THE ROUTE DETERMINATION OF ROUTES IN GAUTENG PROVINCE
T1.1 TENDER NOTICE AND INVITATION TO TENDER
The Department of Roads and Transport of the Gauteng Provincial Government invites tenders for CONSULTING ENGINEERING AND ENVIRONMENTAL SERVICES FOR THE ROUTE DETERMINATION OF ROUTES IN GAUTENG PROVINCEThis document contains information pertaining to EIGHT separate projects.
The proposed projects are located as follows:
PROJECT A (Five routes in the Tshwane Metropolitan Municipality)
A1 K14 : At K177
A2 K203: At K177
A3 K16: Between K169 and PWV19
A4 PWV6: At N4
PROJECT B (Four routes in Ekurhuleni Metropolitan Municipality)
B1 K106: At K175
B2 K109: At K68
B3 K163: Between N17 and K136
B4 K175: At K173-K179
PROJECT C (Four routes in Wesrand District Municipality)
C1 K156: Extension Westwards
C2 K170 Extension Westwards
C3 K178: Extension Westwards
C4 K213 Extension Southwards
PROJECT D (Four routes in Wesrand District Municipality)
D1 K9: Between K156 and K11
D2 PWV16: Between K211 and K5
D3 PWV8: Between K13 and PWV1
PROJECT E (Four routes in Wesrand District Municipality)
E1 K17: between K24 and K26
E2 K24: West of K76
E3 K26: between K76 and K17
E4 K76: at and North-West of K197
PROJECT F (Four routes in Wesrand District Municipality)
F1 K96: between K197 and K76
F2 K102: between K140 and PWV1
F3 K140: Extension West of K102
F4 K211: between P89-1 and K228
PROJECT G (Three routes in Wesrand District Municipality)
G1 K228: West of K76
G2 PWV12A: Extension West of K5
G3 PWV20: Extension West D377
PROJECT H (Two routes in Johannesburg Metropolitan Municipality Municipality & Sedibeng District Municipality)
H1 K83: Extension Eastwards
H2 K77: Within the CJMM area
The following sections of the Contract Document are common to all projects:
· T1: TENDERING PROCEDURES,
· T2: RETURNABLE SCHEDULES,
· C1: AGREEMENTS AND CONTRACT DATA,
· C2.1: PRICING INSTRUCTIONS,
· C3: SCOPE OF WORK (ALL sections EXCEPT Section C3.1 GENERAL REQUIREMENTS)
The following sections of the Contract Document are specific to each of the 2 projects, and are to be considered separately:
· C2.2: PRICING SCHEDULE,
· C3.1 GENERAL REQUIREMENTS
· C4: SITE INFORMATION
Tenders may submit tenders for any number of the projects described in this document. Tenderers to ensure that their tender submissions refer to the correct project for which they are tendering.
The employer reserves the right to award anyone or more of these projects to a specific service provider. The service provider will not be entitled to any additional remuneration other than the specific rates should any of the projects not be awarded to him.
The following documents must be submitted:
· Original and valid Tax Clearance Certificate
· Company registration documents
· Certified ID copies of Company Members and Shareholders
· Qualifications and ECSA registration (Pr Eng / Pr Tech) of key personnel for the assignment
· Qualifications and SACNASP registration (PrSciNat) or EAPASA registration (certEAP) of Environmentalist
The physical address for collection of tender documents is:
Department of Roads and Transport
41 Simmonds Street
Sage Life Building, 8th Floor, North Tower
Johannesburg, 2001
Documents may be collected Mondays to Fridays between 08:00 and 15:00 from 18th November 2016
A non-refundable tender deposit of R500.00 payable in cash or debit card or by bank guaranteed cheque made out in favour of the Department is required upon collection of the tender documents.
Queries relating to the issuing of these documents may be addressed to: SCM Tel. (011) 355-7000/ 7413/7516.
A compulsory Clarification Meeting with representatives of the Department will take place on the 02nd December 2016 starting at 10:00.
Venue: 1215 Nico Smith Street (Previously Michael Brink Street), Koedoespoort , Pretoria
The closing time for receipt of tenders is 11:00 on Monday, 20th December 2016
Telegraphic, telephonic, telex, facsimile, electronic and/or late tenders will not be accepted.
Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated in the Tender Data.
TENDER NUMBER: DRT 93/06/2016 A-H
CONSULTING ENGINEERING AND ENVIRONMENTAL SERVICES FOR THE ROUTE DETERMINATION OF ROUTES IN GAUTENG PROVINCE
T1.2 CONDITIONS OF TENDER
Notes to tenderer
1. The legislated Standard Conditions of Tender for Professional Services (as published and amended from time to time by the Construction Industry Development Board) are included together with Department of Roads and Transport’s special conditions of tender where the former is shown in standard format and Department of Roads and Transport’s amendments (i.e. special conditions) shown in italics.
2. Tender Data and Tender Schedules are included separately after the tender conditions.
Table of Contents Page
F.1 General T1-9
F.1.1 Actions T1-9
F.1.2 Tender Documents T1-9
F.1.3 Interpretation T1-9
F.1.4 Communication and employer’s agent T1-10
F.1.5 The employer’s right to accept or reject any tender offer T1-10
F.1.6 Procurement procedures T1-10
F.1.6.1 General T1-10
F.1.6.2 Competitive negotiation procedure T1-10
F.1.6.3 Proposal procedure using the two stage-system T1-11
F.1.7 Jurisdiction T1-11
F.2 Tenderer’s obligations T1-11
F.2.1 Eligibility T1-11
F.2.2 Cost of tendering T1-11
F.2.3 Check documents T1-11
F.2.4 Confidentiality and copyright of documents T1-11
F.2.5 Reference documents T1-11
F.2.6 Acknowledge addenda T1-12
F.2.7 Clarification meeting T1-12
F.2.8 Seek clarification T1-12
F.2.9 Insurance T1-12
F.2.10 Pricing the tender offer T1-12
F.2.11 Alterations to documents T1-12
F.2.12 Alternative tender offers T1-12
F.2.13 Submitting a tender offer T1-13
F.2.14 Information and data to be completed in all respects T1-13
F.2.15 Closing time T1-13
F.2.16 Tender offer validity T1-13
F.2.17 Clarification or withdrawal of tender offer after submission T1-14
F.2.18 Provide other material T1-14
F.2.19 Inspections, tests and analysis T1-14
F.2.20 Submit securities, bonds, policies, etc. T1-14
F.2.21 Check final draft T1-14
F.2.22 Return of other tender documents T1-15
F.2.23 Certificates T1-15
F.3 The employer’s undertakings T1-15
F.3.1 Respond to requests from the tenderer T1-15
F.3.2 Issue Addenda T1-15
F.3.3 Return late tender offers T1-15
F.3.4 Opening of tender submissions T1-15
F.3.5 Two-envelope system T1-15
F.3.6 Non-disclosure T1-16
F.3.7 Grounds for rejection and disqualification T1-16
F.3.8 Test for responsiveness T1-16
F.3.9 Arithmetical errors, omissions, discrepancies and imbalanced unit rates T1-17
F.3.10 Clarification of a tender offer T1-17
F.3.11 Evaluation of tender offers T1-17
F.3.12 Insurance provided by the employer T1-20
F.3.13 Acceptance of tender offer T1-20
F.3.14 Prepare contract documents T1-20
F.3.15 Complete adjudicator's contract T1-20
F.3.16 Notice to unsuccessful tenderers T1-21
F.3.17 Provide copies of the contracts T1-21
F.3.18 Provide written reasons for actions taken T1-21
F.3.19 Delegation of authority T1-21
T1.2 CONDITIONS OF TENDER
F.1 General
F.1.1 Actions
F.1.1.1 The employer and each tenderer submitting a tender offer shall comply with these conditions of tender. In their dealings with each other, they shall discharge their duties and obligations as set out in F.2 and F.3, timeously and with integrity, and behave equitably, honestly and transparently, comply with all legal obligations and not engage in anticompetitive practices.
F.1.1.2 The employer and the tenderer and all their agents and employees involved in the tender process shall avoid conflicts of interest and where a conflict of interest is perceived or known, declare any such conflict of interest, indicating the nature of such conflict. Tenderers shall declare any potential conflict of interest in their tender submissions. Employees, agents and advisors of the employer shall declare any conflict of interest to whoever is responsible for overseeing the procurement process at the start of any deliberations relating to the procurement process or as soon as they become aware of such conflict, and abstain from any decisions where such conflict exists or recuse themselves from the procurement process, as appropriate.
Note: 1) A conflict of interest may arise due to a conflict of roles which might provide an incentive for improper acts in some circumstances. A conflict of interest can create an appearance of impropriety that can undermine confidence in the ability of that person to act properly in his or her position even if no improper acts result.
2) Conflicts of interest in respect of those engaged in the procurement process include direct, indirect or family interests in the tender or outcome of the procurement process and any personal bias, inclination, obligation, allegiance or loyalty which would in any way affect any decisions taken.
F.1.1.3 The employer shall not seek and a tenderer shall not submit a tender without having a firm intention and the capacity to proceed with the contract.
F.1.2 Tender Documents
The documents issued by the employer for the purpose of a tender offer are listed in the tender data.
F.1.3 Interpretation
F.1.3.1 The tender data and additional requirements contained in the tender schedules that are included in the returnable documents are deemed to be part of these conditions of tender.
F.1.3.2 These conditions of tender, the tender data and tender schedules which are only required for tender evaluation purposes, shall not form part of any contract arising from the invitation to tender.
F.1.3.3 For the purposes of these conditions of tender, the following definitions apply:
a) Conflict of interest means any situation in which:
i) Someone in a position of trust has competing professional or personal interests which make it difficult to fulfil his or her duties impartially;
ii) An individual or organisation is in a position to exploit a professional or official capacity in some way for their personal or corporate benefit; or
iii) Incompatibility or contradictory interests exist between an employee and the organisation which employs that employee.
b) Comparative offer means the tenderer’s financial offer after all tendered parameters that will affect the value of the financial offer have been taken into consideration in order to enable comparisons to be made between offers on a comparative basis
c) Corrupt practice means the offering, giving, receiving or soliciting of anything of value to influence the action of the employer or his staff or agents, or any official in the public service or in the employ of an Organ of State, in the tender process; and
d) Fraudulent practice means the misrepresentation of the facts in order to influence the tender process or the award of a contract arising from a tender offer to the detriment of the employer, including collusive practices intended to establish prices at artificial levels
e) Organization means a company, firm, enterprise, association or other legal entity, whether incorporated or not, or a public body
f) Quality (functionality) means the totality of features and characteristics of a product or service that bear on its ability to satisfy stated or implied needs
g) Tenderer means any organisation who is represented by a duly authorised employee, partner, shareholder or director that responds to the Tender Notice by drawing tender documents
h) These conditions of tender mean the Standard Conditions of Tender (as published and amended from time to time by the Construction Industry Development Board) and the employer’s Special Conditions of Tender, the latter are demonstrated by appearing in italics.
F.1.4 Communication and employer’s agent
Each communication between the employer and a tenderer shall be to or from the employer's agent only, and in a form that can be readily read, copied and recorded. Communications shall be in the English language. The employer shall not take any responsibility for non-receipt of communications from or by a tenderer. The name and contact details of the employer’s agent are stated in the tender data.
F.1.5 The employer’s right to accept or reject any tender offer
F.1.5.1 The employer does not bind itself to accept the lowest or any other tender, and may, in addition, accept or reject any variation, deviation, tender offer, or alternative tender offer, and may cancel the tender process and reject all tender offers at any time before the formation of a contract. The employer shall not accept or incur any liability to a tenderer for such cancellation and rejection, but will give written reasons for such action upon written request to do so.
F.1.5.2 The employer may not subsequent to the cancellation or abandonment of a tender process or the rejection of all responsive tender offers re-issue a tender covering substantially the same scope of work within a period of six months (measured between the relevant closing dates of the abandoned tender and the re-issued tender) unless only one tender was received and such tender was returned unopened to the tenderer, or if there is agreement by the participating tenderers.