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Midsummer Fiesta in Montpellier, Saturday 7th July 2018
Food Providers - Expression of InterestForm
Background
The annual Midsummer Fiesta in Montpellier began in 2010 when two events (Midsummer in Montpellier and Fiesta in the Park) were merged to create the biggest free event in Cheltenham. The event celebrates Cheltenham’s communities and showcases local talent and is attended by local people from all over the borough. Last years event drew in 8,000+ attendees.
The Midsummer Fiesta steering group is looking for food providers for this year’s event on Saturday 7thtJuly in Montpellier Gardens, Cheltenham.
There willalso be a main bar, 2 subsidiary bars and the Gardens Café on site.
Event details
Trading times: 12 – 8.30pm
Set up: From 8am Saturday 7thJuly 2018
Vacate site by: 10.30pm
Power:We are looking into providing power if required – there will be a charge.
Insurance: £5 Million Public Liability Insurance required
Water:Access to water can be provided.
Documentation required: Public liability insurance; food and hygiene certificates; risk assessment
Litter: Hirers are required to clean and tidy the pitch during and after the event.
RecyclingThe council has a responsibility to recycle. Please could you explain how you intend to recycle and remove all your waste after the event?
Pitch fees: Fees range from£100 up to £300 for the dayand will be offered at the discretion of the organising committee (taking account of, for example; stall size, income generation and infrastructure requirements etc.)
Other information:Please see terms and conditions of pitch hire on
Application
Contact name:……………………………………………………………………………………………………..
Company:………………………………………………………………………………………………………
Address: ………………………………………………………………………………………………………
Telephone:………………………………………………………………………………………………………
Email: ......
Site Requirements:
Please indicate the size of the pitch you require or size of vehicle…………………………….
Proposal
Please give details of what you would provide including what you would sell, your pricing guide and your recycling intentions.
Signed: ………………. Name: …………………………… Date:………………………….
Position in organisation:……………………………………
Please return this form to Wayne Sedgwick, Cheltenham Borough Council, Central Depot, Swindon Road, Cheltenham, GL51 9JZ or by Wednesday 28th February 2018.
The steering group will review all expressions the following week and notify all applicants of the decisions made.
I understand that the information I provide will only be used by Midsummer Fiesta to provide me/us with the opportunity to participate in Cheltenham’s Midsummer Fiesta. I am aware that my personal details will not be shared with any third party organisation, but that information about my business/organisation (such as my website address) might be shared on the or social media for marketing purposes.
Montpellier Fiesta terms conditions for pitch hire January 2018