Omicron Delta: May 2014 Meeting Minutes

1-877-886-3404 Code: 7859146320

May 14, 2014 Time: 12:00 noon Phoenix Time (MST)

New Address: 10115 E Bell Road – Suite 107 - #150

Scottsdale, AZ 85260

Roll Call: Attending members listed in bold. (Quorum is 4 of the 7 voting members)

Voting Members / President : Angie Strawn (also West Coast AC) / President-Elect: Marilyn Klakovich (Also Education Chair) / Treasurer: Sandra Wise
Secretary: Kerrie Downing (also Central AC) / Vice President: Antoinette Dziedzic (also Midwest AC) / Governance Chair: Carol Bauer (also Southeast AC) / Leadership Succession Chair: Jennifer Freeman
Non-Voting Members / Executive Director: Alison Collins / Immediate Past President: Pam Fuller / Virtual AC: Glenda Tali
Western AC: Gina Drake / Northeast AC: Sharon Berry
Attending Guests:

Meeting minutes will be posted for review:

Agenda Item / Notes / Discussion / Action
Review of Minutes / April (posted) /
  • Angie – Post March minutes approved as amended.
  • Angie - Any updates or changes?
  • Angie – Suzanne Prevost’s name needs to be changed.
  • Marilyn – looks fine.
/
  • Approve April Minutes as amended
  • Motion - Antoinette
  • Second - Carol

President’s Message – Angie Strawn /
  • Angie –nearing end of the year and Angie’s term. We are moving toward the June board meeting. Kudos to Alison for preparing us for the meeting.
  • Items for the Board meeting:
  • Change in AC role – redefine and reposition
  • Financial analysis by Richard Strawn is being completed
  • Alison’s duties continue to grow. Unfortunately, she cannot continue to fulfill all roles as there are too many items. We need to review for the opportunity to add staff and/or volunteers to meet our needs. Options will be discussed at the Board meeting in June. Kudos to Alisonfor bringing this to our attention.
  • Antoinette – We can’t lose Alison. We need to make it work and get her some help.
  • Alison – thank you for the support and consideration.
  • Angie – we have grown and as such the work has grown, so it is appropriate that we seek support for Alison’s role.
  • Marilyn and Carol – concur with the above statements.
  • Angie – consider if you know anyone that may be able to take any roles we add.

Strategic Plan Update - Marilyn /
  • Marilyn –would like to thank the team for their work.
  • Carol – would like to publically tank Marilyn for her leadership
  • Marilyn – Strategic plan has been posted to the board website. Will discuss further at the executive board meeting.
  • Marilyn – Process of development - we were assisted by STTI (Jennifer Wendorf) to help develop this strategic plan. STTI documents, SWOT analysis, and review of the recent survey were all considered before this document was developed. Non-board members also participated to provide a holistic response.
  • Angie – thank you for bringing this together Marilyn. Also Jennifer Wendorf was excellent.
  • Marilyn – Organized the categories around the Chapter Key. Added what we wanted to achieve, how, and milestones.
  • Marilyn - are there any items that need to be added, deleted, or changed?
  • Kerrie – Wanted to add to the survey.
  • Marilyn – we wanted to add “How do people want to be communicated with”
  • Alison – we can certainly add that.
  • Kerrie – Will send Alison a question or more.

SERVICE
Executive Director Report – Alison Collins / Chapter Video – Induction/Retention/Recruitment /
  • Alison –Joand Alison have been reviewing STTI videos. Have a strategy.
  • We want to create a very professional recruitment video with members, families, and officers talking about benefits
  • Want to have a president’s message
  • Will use pictures and video to create a more personal retention video. Will use animoto so it can be changed from year to year.
  • We will also then have a script, pictures, and video for the virtual induction.
  • Alison – sent out an inactive campaign. We have not had anyone sign up for the conference but 3 people do want to reactivate. We need to continue this trend.

INRC /
  • Alison – Kathy Benison contacted us regarding INRC sponsorship. They had 2 sponsorships open for INRC. They offered us a $6000 sponsorship for $5000. We voted to approve that sponsorship and will be included in the pamphlet. Marilyn will be presenting and attending the Scholarship reception to meet the leadership grant recipients.

SUSTAINABILITY
Treasurer’s Report – Sandra Wise / April Financials (posted) /
  • Alison–Financials are posted. Please email any questions to Alison or Sandra. Finance committee meeting is planned for the day before the executive meeting.
  • Alison – Induction numbers are down. Both invited and accepted. Will have trend analysis at June meeting.

LEADERSHIP
Leadership Succession Report – Jennifer Freeman, CHAIR /
  • Alison–Officer Orientations and transitions have begun. Everyone transitioning is already familiar with the chapter.

Awards and Recognition Update / Chapter Key –Marilyn /
  • Marilyn –Last area to review. Publicity and recruitment:
  • #1 - Provide at least one event to improve community awareness of health promotion and prevention of illness – water.org would likely meet that.
  • Alison – agreed.
  • Kerrie – we are certainly a communityfrom a public health perspective.
  • Marilyn – Great
  • #2 – Activity or project of increasing community awareness of Nursing
  • Alison – unsure how we could meet this as it is focused on the chapter and not individuals.
  • Marilyn – STTI gives an example of judging a science fair
  • Kerrie – we could try to get on the news or other local media to promote our water.org and/or Linus project items.
  • Marilyn – Great.
  • Antoinette – when is this due by?
  • Marilyn – June 30th for this year or it will be another year.
  • Alison – could we support someone that is participating in a career fair?
  • Antoinette – is having a career fair at her location tomorrow. Will add OD items.
  • Alison – let her know if support is needed
  • #3 – Engages in efforts to recruit nurse leaders and students.
  • Marilyn – we should be ok here. Includes the video and faculty recruitment.
  • Alison – Is it still in the curriculum.
  • Kerrie – It is not as prevalent as we would like it. Changes will be occurring and it will be added back in.
  • #4 – Provides financial or in-kind support to STTI.
  • Marilyn – we have a lot in this category.
  • #5 – Encourages in-kind donations to the chapter.
  • Alison – we include them on the website and newsletter to thank them. On the survey we will ask if everyone can donate $1 to water.org. Issue is % of members and not total $.

Daisy Awards - Kerrie /
  • Kerrie – These awards are given out to nurses that demonstrate caring. This includes floor nurses, students, instructors etc.
  • Kerrie – was approached at STTI Biennium and asked if interested. Have since followed up.
  • Kerrie – the participating group pays a fee and can assign the award as they see fit (including developing criteria for selection). Each payment includes a trophy and certificate for the winner and 10 runners up pins. We could have multiple categories.
  • Kerrie – As part of region 2 committee, I suggested it there also. One could flow to another to have a chapter and region winner.
  • Angie – Add to the June meeting for discussion.
  • Kerrie – will send materials to Alison
  • Angie – find out if any other chapters are using
  • Kerrie – Marilyn can you ask region 2 what categories they are considering? We could then use the same and send our winners up as nominees.
  • Marilyn – Sure.
  • Kerrie – This is also a great way to engage our members and have them recognize each other.

Governance Chair – Carol Bauer / (By-Law Changes Update – Tabled until June Meeting) /
  • Carol – will discuss at the Board meeting in June
  • Alison – we will look at in June, add the reorg, and submit.

Eligibility and Induction Update - Alison /
  • Alison – 726. We invited 5339. This is a 12.2% return (down from 14% last year). This is a decrease in percentage return and actual number.
  • Alison – we will likely have more after the second touch. We may be ok but are currently down from last year.
  • Alison – induction is going well. Only one issue with dropbox, but it has been fixed. Can hand this process off next year.
  • Angie – any issues with fees?
  • Alison – One campus was surprised but no comments were made by members. We even have people that have paid for the Chicago meeting.
  • Alison – we are getting a huge response for San Francisco.
  • Angie – what is the estimate for inductees
  • Alison –60 attendees and 16 inductees thus far.
  • Antoinette – will we do a Linus project?
  • Angie – yes.

Education Chair Report – Marilyn Klakovich / Spring Meeting Update /
  • Marilyn – San Francisco. Final planning meeting occurred.
  • One chapter providing volunteers asked for a reduced rate for volunteers. We are just breaking even at the moment and so we are not offering a discount.
  • A reminder will be going out before the event.
  • Angie – did we decide about the Nightingale actress?
  • Marilyn – no. Waiting on Angie.
  • Angie – go for it.

Fall Meeting Update - Chicago /
  • Marilyn –Chicago. Another planning meeting tomorrow. Everything is moving well. Need to decide registration fees as the hotel fees are very high.

London Update - Angie /
  • Angie – More internal discussions with Louise.
  • Alison – talked to Jonnie. Submitted to RSP but it only went to Hilton properties, but needs to go to double tree.
  • Angie – Asked a number of questions regarding outings. Will discuss more at the June meeting. Next teleconference is May 28th. Making progress.
  • Antoinette – was at a nursing event last week and students were raving about Louise and her tour.

KNOWLEDGE
Research/Scholarship Report – Alison Collins for Nancy Stuever, CHAIR / Academic Scholarship - Criteria /
  • Alison – Uploaded template for scholarship agreement with UoP. It will be a $5000 scholarship we would renew annually.
  • UoP will post, accept, and review applications. We can then be a part of selection. They want to know any criteria we want.
  • Alison – What criteria do you want?
  • Angie – could note we prefer a person in the PhD in nursing. There are 400 nursing students in the program that will be in course work for the next 2-3 years.
  • Gina and Kerrie – agree with that.
  • Alison – RN license required, good standing with UoP required, PhD required, and OD member or STTI preferred. We will also require communications and we can ask them to present findings.
  • Kerrie – do we care where they are in the program?
  • Angie – No.
  • Angie - Will the scholarship have a name?
  • Alison – Unsure

Quarterly Scholarship Awards /
  • Alison –Awarded 2 Quarterly scholarships:
  • One to Marilyn for INRC.
  • Another person presenting in Sweden.
  • Antoinette – congratulations to Marilyn.

One Nurse At A Time Update /
  • Alison –The One Nurse at a Time scholarship has been posted.

COMMUNITIES
Vice President/Midwest – Antoinette Dziedzic /
  • Antoinette –Tomorrow she is participating in a career fair. Induction is June 13th. All Honor societies induction will be occurring at the same time.

Virtual – Glenda Tali /
  • Glenda - Absent

Northeast – Sharon Berry /
  • Sharon - Absent

Western – Gina Drake /
  • Gina - No new news

West Coast – Angie Strawn /
  • Angie – Inductions are coming up. Everyone has their assignments and there is a board member at all inductions.

Central – Kerrie Downing /
  • Kerrie – No new news

Southeast – Carol Bauer /
  • Carol –2 inductions in Florida. Carol will be going to Central Florida induction.
  • Gina is unable to attend South Florida Induction. June 7th is the South Florida Induction.

  • Marilyn – Odysseyconference call for abstracts went out and there is a deadline of June 15th.
  • Alison – will be added to the newsletter.