OKLAHOMA VETERANS COMMISSION MEETING AGENDA Page 1
November 17, 2017
FRIDAY,November 17, 2017 – 10:00 A.M.
1.Call to Order
2.Invocation
3.Pledge of Allegiance
4.Introduction and welcome to visitors and guests
5.DISCUSSION AND POSSIBLE ACTION REGARDING APPROVAL OF MEETING MINUTES OF THE SEPTEMBER 15,2017 OKLAHOMA VETERANS COMMISSION MEETING.
(a)Action
6. OKLAHOMA DEPARTMENT OF VETERANS AFFAIRS
(a)MYLES DEERING, EXECUTIVEDIRECTOR’S REPORT WITH POSSIBLE DISCUSSION
ON THE FOLLOWING:
(1) Update regarding the New ODVA Building.
(2) Update regarding the Oklahoma State Accrediting Agency.
(3) Update regarding the State Auditor’s ongoing Audit.
(4) Discussion of Press Release from Rep. Brian Renegar.
(b)RANDY REYNOLDS, LEGISLATIVE LIASION’S REPORT WITH POSSIBLE DISCUSSION
ON THE FOLLOWING:
(1)Update regarding Legislative Initiatives and Legislative Interim Studies.
(2)Discussion and Possible Action Regarding Relocation of the Oklahoma Veterans Center, Talihina Division.
(a) Action
(c)SARAH LANE, ODVA LEGAL COUNSEL’S REPORT WITH POSSIBLE DISCUSSION ON THE FOLLOWING:
(1) Update regarding resident maintenance collections.
(2) Update regarding electronic payments.
(d)SARAH LANE, ODVA LEGAL COUNSEL, DISCUSSION AND POSSIBLE ACTION REGARDING THE DELEGATION OF CONSTRUCTION CHANGE ORDER AUTHORITY TO THE EXECUTIVE DIRECTOR PURSUANT TO 61 O.S. §121(F).
(1) Action
(e)SHANTHA VARAHAN, CHIEF FINANCIAL OFFICER’S, REPORT WITH POSSIBLE DISCUSSION ON THE FOLLOWING:
(1)Statistics regarding FY18 Budget Projections; Appropriations Legislation and Possible Reduction of FY18 Budget;Expenditure Budget toActual; FY18 RevenueProjected to Actual FY18; Revolving Fund Revenue; Basic andService-Connected Per Diem Rates; Average Occupancy Rate; Total Days of ResidentCare; Agency Special Fund; Current Awarded Capital Projects.
(f)NISHA YOUNG, CONSTRUCTION ADMINISTRATOR’S, REPORTWITH POSSIBLE DISCUSSION AND/OR ACTION ON THE FOLLOWING:
(1)Introduction of JR Holdaway, Construction and Safety Facilities Programs Administrator.
(2)All construction projects concerning Ardmore, Claremore, Clinton, Lawton, Norman, Sulphur,Talihina, Central Office and agency wide projects.
(3)Update on Grant Application for Ardmore Veterans Cemetery.
(4)Information regarding Proposed Stillwater Veterans Cemetery.
(5) Discussion and Possible Action Regarding Change Order ($3,283.34) – Firetrol – Talihina Veterans
Center, to connect and program four elevator car cameras.
(6) Action
(7) Discussion and Possible Action Regarding Change Order #6 ($2, 015.00 + $15.11 CAP Fee) DCAM #14062 – Hemphill Services, LLC Claremore Veterans Center, to replace the shower valves andthe drain gasket on the third floor bathroom.
(8) Action
(9) Discussion and Possible Action Regarding Change Order #1 ($4,386.00) DCAM #14091 –Matherly Mechanical – Sulphur Veterans Center, to install & fabricate 4” taps downstream of the VAV’s as directed by the engineer.
(10) Action
(11) Discussion and Possible Action Regarding Change Order #9 ($5,000) DCAM #14091 – ED/A MEP LLC. – Sulphur Veterans Center to cover additional engineer services needed to address additional concerns related to the Mold Remediation Project.
(12) Action
(13) Discussion and Possible Action Regarding Change Order #1 ($21,578.80) – National Office
Furniture – ODVA Central Office, to add additional furniture items and cubicle adjustment.
(14) Action
(g)ROB ARRINGTON,VETERANS SERVICES ADMINISTRATOR’S REPORTWITH POSSIBLE DISCUSSION ON THE FOLLOWING:
(1)Report on Veterans Services.
(2)Troops to Teachers with Special Guest Jon Parker.
(h)RANDY REYNOLDS, CLAIMS AND BENEFITS DIVISION REPORT WITH POSSIBLE DISCUSSION ON THE FOLLOWING:
(1)Claims and Benefits Division Report.
(i)TINA WILLIAMS, CLINICAL COMPLIANCE DIRECTOR’S REPORTWITH POSSIBLE DISCUSSION ON THE FOLLOWING:
(1)Patient Status – Bed Occupancy & Rate; Total Discharged; Residents by Conflict Period; AverageAge of Residents; Personnel – Authorized, Filled & Vacancies; Resident Status; Surveys Conducted –V.A., State and Federal Complaints; SentinelEvents and Training Events.
(2)Oklahoma Veterans Center, Talihina Division, Census and Employee Shortages.
(j)MICHELLE SEXTON, SAFETY PROGAMS ADMINISTRATOR’S REPORTWITH POSSIBLE DISCUSSION ON THE FOLLOWING:
(1) Workers Compensation.
7.PROPOSED EXECUTIVE SESSION PURSUANT TO TITLE 25 O.S. § SECTION 307 B (1) DISCUSSION REGARDING THE EMPLOYMENT, HIRING, APPOINTMENT, PROMOTION, DEMOTION, DISCIPLINING OR RESIGNATION OF ANY INDIVIDUAL SALARIED PUBLICOFFICER OR EMPLOYEE:
(a)ACTION TO AJOURN TO EXECUTIVE SESSION.
(b)DISCUSSION OF RETIREMENT OF THE EXECUTIVE DIRECTOR.
(c)DISCUSSION OF APPOINTMENT AND SALARYOF SUCCESSOR EXECUTIVE DIRECTOR.
(d)ACTION TO RETURN FROM EXECUTIVE SESSION.
8.DISCUSSION AND POSSIBLE ACTION REGARDING THE EXECUTIVE SESSION.
(a) DISCUSSION AND POSSIBLE ACTION REGARDING RETIREMENT OF THE EXECUTIVE
DIRECTOR
(1)Action
(b)DISCUSSION AND POSSIBLE ACTION REGARDING APPOINTMENT AND SALARY OF
SUCCESSOR EXECUTIVE DIRECTOR.
(1)Action
9.OPEN PUBLIC COMMENTS.
The Oklahoma Veterans Commission shall hear public comments limited to only matters that are listedon the current meeting agenda. Open Public Comments are limited to five minutes per person. The Board Chairman may interrupt and/or terminate any presentation during public comment, which does not conform to the procedures outlined under this section. The Board Chairman reserves and retains the right to interrupt, terminate or postpone public comments as necessary to effectuate the management of the public meeting.
10.NEW BUSINESS.
Pursuant to 25 O.S. § 311, “New Business” shall mean any matter not known about or which could nothave been reasonably foreseen prior to the time of posting (twenty-four hours prior to the meeting).
11.SUBMISSION OF POSSIBLE AGENDA ITEMS BY THE OKLAHOMA VETERANS COMMISSION FOR THE NEXT SCHEDULED MEETING.
12.DISCUSSION AND POSSIBLE ACTION REGARDING THE NEXT REGULARY SCHEDULED MEETINGDATE.
February 23, 2018
Friday, 10:00 a.m.
Conference Room
Vezey Veterans Complex
2132 NE 36th Street
Oklahoma City, OK
13.ADJOURNMENT - Chairman
(a) Action