Okanagan TSA Road Safety Group
Minutes
Meeting Date: / December 11, 2012 – Vernon FLNR Office, 2501 14th Avenue, Vernon, BC
0900hrs to 1100hrs
Dial In / 1-877-353-9184
Conference ID / 624-0796 #
Attendees: / Darcie Annesley, Frank Kaempf, Chris King, Pierre Rossouw, Lyle Knight, Chad Marsh, Ed Dodds, Perry Therrien
1)  Introductions
2)  Action Items Review
New: Action #1 - Industry to provide list of FSR/ Highway junctions to Paul Blomberg, Paul to send to appropriate MOTI manager with prioritized request (top 12). Priority roads to be discussed at March 2013 meeting.
Action #2 – Set up FTP site on Publish for all users to access relevant maps and documents (post MOTI boundary maps)
Action #3 – Pass a message onto C&E of key roads to inspect for snowmobile use (Mission, Taylor, Owlhead, etc)
Action #4 – Ed Dodds to provide a map of bridge issues for licensees to discuss at pre-works with drivers, Lyle to post on FTP
Action #5 – Lyle to set up meeting with Ed Dodds and Paul Blueschke to discuss Keefer bridge
3. Member Updates
Chris King - Gorman Bros
-  Winter driving conditions, Christmas tree hunters, several close calls
-  Reminding drivers to be cautious
-  Bull Creek FSR sightlines improved
-  Maybe using Trout Creek FSR and Big White roads later in year for when road restrictions come into place
Pierre Rossouw - BCTS
-  Active on weltek onto 201 FSR
-  Also coming out of Mission onto 3 forks onto Hwy 33 east
-  East of Penticton on Beaverdell and Carmi FSR (just west of 201 junction)
-  Research forest – active operation in area
-  Owlhead/ Skyline issues with hauling, heavy recreational use with snowmobiles
-  No more right turns off #33 onto Rutland Road
Frank Kaempf – Tolko
-  Snowmobiles conflicts on the rise
-  Taylor FSR – will have industrial closures Monday to Friday due to yarder on road
-  Joint contractor safety meetings are speaking to road issues – recognition this is where many/ most accidents occur
-  Are seeing some loose rappers going down highway
-  Asking contractors for mandatory stops to check rappers, get rocks from tires, etc.
Ed/ Perry/ Chad – MOTI
-  Logging truck, MOTI bridge conflicts is an issue, more over height loads (Baxter has weight and height restrictions – big wooden bridge over the Shuswap)
-  Ed to provide a map of conflict areas (see Action #4)
-  On wooden decks, drivers with winter chains are chewing up bridges (Scotch Creek, Sugar Lake, Baxter, Kettle, Keefer)
-  Unapproved Configurations – short to long logs, getting some swing-out
-  Still looking at a provincial mill weight program
-  Action #10 – Lyle to add Chris Keir, Scott Lane, Jerry Wells, Ron Domenko to distribution list. Also confirm that other industrial operators are on list
Lyle Knight – FLNRO
-  Action #6 – Lyle to post closures and restrictions on sharepoint site
4. New Items
Item #1 - Truck Identification Plates – Frank Kaempf
·  Who drives the process? Should this be a Crown function?
·  Who is the keeper of the “database”. Does BCFSC have a role to play? Crown? Do we “user pay” to administer through a third party?
·  How do we ensure all industry users “sign on”
·  How to we effectively communicate this to all industry and public users?
·  How will this be enforced?
Action #7 – Lyle to check if numbering program is within RUP/ RP documents, Darcie to check if BCTS is incorporating it into their contracts.
Action #8 – Industrial leads and Lyle to approach their managers to discuss whether this is something that the TSA Road Group should move forward. Also to talk with counterparts in January.
Action #9 – Lyle to approach non-attending licensees about the issue.
Item #2 – Bridges on Public Highways – what is being hauled on? Ed Dodds
-  Action Items have been discussed.
-  If major industrial traffic will be passing over a MOTI bridge then let MOTI know to confirm issues and status of bridge.
-  Maps of conflict areas to be sent out to Lyle.
Item #3 – OHS Guideline for Clarification on resource roads
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5) Next Meeting – February 12, 2013
6) Check-Out (Feedback Model)
Went Well
-  Good meeting, lots of material and food for thought
-  Good information sharing from MOTI
-  Good to get everyone in one place
-  Making some strides/ headway
-  Communication channels opened up
-  Good to hear what other licensees are doing
-  Very productive meeting
-  Nice to know where industry is at, keep communication open
-  Nice to keep safety on forefront, good participation, good ideas on how to do business
-  Good chairing
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Challenges
-  Not having all the industrial players at the table
-  Not having WSBC and C&E here
-  Need to pay more attention to getting action items done and distributed
-  No doughnuts
Do Differently
-  Effort to post agenda items before we get here
-  New people from MOTI on list
Action Items (September 11, 2012)
1.  Tolko paint inspection code for bridges to group
2010 – Orange
2011 – Blue
2012 – Green / Frank to provide to Lyle, Lyle to distribute to group / Done
2.  Update District Road Safety policy to include phones/ text
Action #1, as above: Post to FTP / Lyle to update / Done
3.  New wrapper system – link to information / Kevin to send to Lyle, Lyle to Distribute / Next meeting
4.  Re-send road safety and radio protocols to School Districts / Lyle / Done
5.  Mabel Lake Highway/ Mabel Lake FSR interface – public complaints due to road narrow-ness. / Erik Lathmuth to provide position/ update / Next meeting
Action Items (June 19, 2012)
6.  Erik to discuss with counterparts the option of putting in posts for Active Logging signs (for industry to manage)
·  Truck turning signs – have been put all along Trinity Valley Road by Argo. Costs borne by MOTI, some offset by Tolko on calcium application in area. / Erik Lachmuth / Addressed in new action item
7.  MOTI and FLNRO to discuss what could be/ is being done at a Regional for off-setting industry costs for signage / Erik and Lyle / Lyle to consider in next budget
8.  Highway #6 re-surfacing plans to be shared out to group / Erik to Lyle, Lyle to distribute / Chad to inquire on plans, back to group by December 21
9.  Talk to other Districts to determine status of their road safety groups and best practices
-  Kamloops – doing okay
-  PG has dropped back a bit
-  Other BCTS not going as much in other Districts
-  Suggestion – may need to sometimes talk with adjacent Districts, look at cross-over plans
-  Important for MOTI to attend cross-over meetings / Darcie / done