Ok St Bd of Examiners for Long Term Care Adms., 6-29-2011
OK ST BD OF EXAMINERS FOR LONG TERM CARE ADMS., 6-29-2011
MINUTES
The Regular Board meeting of the Oklahoma State Board of Examiners for Long Term Care Administrators (OSBELTCA) was held June 29, 2011. The meeting was held in the Construction Industries Board Conference Center, Ste 5, in the Shepherd Mall Office Complex, 2401 NW 23rd, Oklahoma City, Oklahoma with Mr. Bill Weaver, Chair, presiding.
MEMBERS PRESENT
Mr. Bill Weaver, Chair, OK City
Mr. Bill Pierce, Vice-Chair, OK City
Ms. Nancy Atkinson, OK City
Ms. Susan Barnes, Marlow
Ms. Stella Church, OK City
Mr. Jim Jakubovitz, Tulsa
Ms. Marlene Asmussen, OK City
Ms. Stacie Ware, Broken Arrow
Ms. Nancy Pfeifer, Tulsa
Dr. Maurice Payne, Checotah
Mr. Marc Edwards, Ok City
MEMBERS ABSENT
Ms. Jeannie Gault, Sec-Treasurer, Lawton
Ms. Peggy Wiebener, Thomas
Mr. Terry Williams, OK City
OTHERS PRESENT
Mr. Gaylord Z. Thomas, Executive Director
Ms. Brinda White, Assistant Attorney General
Mr. Richard Mildren
Ms. Pam Duren
Ms. Marilyn Kipps
Ms. Kari Sawyer
Ms. Karen Phelps
Mr. Jason Lemarr
Ms. Cindy Hendrix
Ms. Esther Houser
Mr. Bill Weaver, Chair called the meeting to order at 9:00 a.m. and stated that we were in compliance with the Open Meeting Act and Authority.
Mr. Bill Weaver asked Ms. Pam Duren to call roll to establish a quorum.
Present were Ms. Nancy Atkinson, Ms. Susan Barnes, Ms. Stella Church, Mr. Jim Jakubovitz, Ms. Marlene Asmussen, Mr. Bill Weaver, Ms. Stacie Ware, Ms. Nancy Pfeifer, Mr. Bill Pierce and Dr. Maurice Payne.
Mr. Weaver asked the public to introduce themselves to the Board members.
Motion was made by Ms. Stella Church, seconded by Mr. Bill Pierce, that the minutes of the 5-25-2011 Board meeting be approved as submitted. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Ms. Stella Church, Mr. Jim Jakubovitz, Ms. Marlene Asmussen, Mr. Bill Weaver, Ms. Stacie Ware, Mr. Bill Pierce and Dr. Maurice Payne. Negative – None. Abstaining – Ms. Nancy Pfeifer.
In the absence of Ms. Jeannie Gault, Chair of the Education Committee, Mr. Jim Jakubovitz, member, led the review, discussion and possible action regarding the Education Committee report.
Mr. Jakubovitz informed the Board that Mr. Jason Lemarr met the requirements for licensure as an Oklahoma Long Term Care Administrator.
Motion was made by Mr. Jim Jakubovitz, seconded by Ms. Susan Barnes, to approve Mr. Jason Lemarr as an Oklahoma Long Term Care Administrator. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Ms. Stella Church, Mr. Jim Jakubovitz, Ms. Marlene Asmussen, Mr. Bill Weaver, Ms. Stacie Ware, Ms. Nancy Pfeifer, Mr. Bill Pierce and Dr. Maurice Payne. Negative – None. Abstaining – None.
Mr. Jakubovitz informed the Board that Ms. Kari Sawyer met the requirements for licensure as an Oklahoma Long Term Care Administrator.
Motion was made by Mr. Jim Jakubovitz, seconded by Dr. Maurice Payne, to approve Ms. Kari Sawyer as an Oklahoma Long Term Care Administrator. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Ms. Stella Church, Mr. Jim Jakubovitz, Ms. Marlene Asmussen, Mr. Bill Weaver, Ms. Stacie Ware, Ms. Nancy Pfeifer, Mr. Bill Pierce and Dr. Maurice Payne. Negative – None. Abstaining – None.
Mr. Marc Edwards arrived at 9:10 a.m.
Mr. Jakubovitz informed the Board that Ms. Mary Byers-Cordum met the requirements for licensure from reciprocity as an Oklahoma Long Term Care Administrator.
Motion was made by Mr. Jim Jakubovitz, seconded by Mr. Bill Pierce, to approve Ms. Mary Byers-Cordum as an Oklahoma Long Term Care Administrator. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Ms. Stella Church, Mr. Jim Jakubovitz, Ms. Marlene Asmussen, Mr. Bill Weaver, Ms. Stacie Ware, Ms. Nancy Pfeifer, Mr. Bill Pierce, Dr. Maurice Payne and Mr. Marc Edwards. Negative – None. Abstaining – None.
Mr. Jakubovitz informed the Board that Ms. Cindy Hendrix met the requirements for certification as an Assistant Administrator.
Motion was made by Mr. Jim Jakubovitz, seconded by Ms. Nancy Pfeifer, to approve Ms. Cindy Hendrix as a certified Assistant Administrator. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Ms. Stella Church, Mr. Jim Jakubovitz, Ms. Marlene Asmussen, Mr. Bill Weaver, Ms. Stacie Ware, Ms. Nancy Pfeifer, Mr. Bill Pierce, Dr. Maurice Payne and Mr. Marc Edwards. Negative – None. Abstaining – None.
Mr. Jakubovitz informed the Board that Ms. Karen Phelps met the requirements for a Provisional License as a Long Term Care Administrator.
Motion was made by Mr. Jim Jakubovitz, seconded by Mr. Bill Pierce, to approve the request of a Provisional License for Ms. Karen Phelps as a Long Term Care Administrator. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Ms. Stella Church, Mr. Jim Jakubovitz, Ms. Marlene Asmussen, Mr. Bill Weaver, Ms. Stacie Ware, Ms. Nancy Pfeifer, Mr. Bill Pierce, Dr. Maurice Payne and Mr. Marc Edwards. Negative – None. Abstaining – None.
There was a presentation of licenses and certificates at this time.
Mr. Jakubovitz informed the Board that OSBELTCA was requesting hours of continuing education for Oklahoma Long Term Care Administrators:
OSBELTCA
Preceptor Training
Up to 4 times per year (as needed)
OK City, OK
Requesting 3 hrs CE for Recertification & 6 hrs of CE for Initial Certification
Motion was made by Mr. Jim Jakubovitz, seconded by Mr. Bill Pierce, to approve the aforementioned program for the requested number of hours of continuing education. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Mr. Jim Jakubovitz, Ms. Marlene Asmussen, Mr. Bill Weaver, Ms. Stacie Ware, Ms. Nancy Pfeifer, Mr. Bill Pierce, Dr. Maurice Payne and Mr. Marc Edwards. Negative – None. Abstaining – Ms. Stella Church.
Grave Menu Maker Foods
Summer Healthcare Seminar
Vinita, OK
Requesting 5 hrs CE
Motion was made by Mr. Jim Jakubovitz, seconded by Ms. Nancy Pfeifer, to approve the aforementioned program for the requested number of hours of continuing education. Motion carried with voting as follows: Affirmative – Ms. Susan Barnes, Ms. Stella Church, Mr. Jim Jakubovitz, Ms. Marlene Asmussen, Mr. Bill Weaver, Ms. Stacie Ware, Ms. Nancy Pfeifer, Mr. Bill Pierce, Dr. Maurice Payne and Mr. Marc Edwards. Negative – Ms. Nancy Atkinson. Abstaining – None.
Mr. Gaylord Z. Thomas, Executive Director, led the review, discussion and possible action regarding the following administrators who attended Preceptor Training on June 1, 2011:
Initial Certification
Kim Bowles
Phyllis Carson
Gail Chapa
Cathy Hennigh
Jennifer Robison
Re-Certification
Linda Brannon
Larry Cain
Ramona Lantz
Kim Owen
Carla Jackson
Barbara McGhee
Motion was made by Ms. Stella Church, seconded by Mr. Bill Pierce, to approve the aforementioned administrators as certified Preceptors. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Ms. Stella Church, Mr. Jim Jakubovitz, Ms. Marlene Asmussen, Mr. Bill Weaver, Ms. Stacie Ware, Ms. Nancy Pfeifer, Mr. Bill Pierce, Dr. Maurice Payne and Mr. Marc Edwards. Negative – None. Abstaining – None.
Mr. Thomas led the review, discussion and possible action regarding the approval of the FY 2012 contract for Mr. Richard Mildren, the Board’s Prosecuting Attorney. Discussion followed.
Motion was made by Mr. Marc Edwards, seconded by Mr. Jim Jakubovitz, to approve the contract for FY 2012 for Mr. Richard Mildren, the Board’s Prosecuting Attorney. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Ms. Stella Church, Mr. Jim Jakubovitz, Ms. Marlene Asmussen, Mr. Bill Weaver, Ms. Stacie Ware, Ms. Nancy Pfeifer, Mr. Bill Pierce, Dr. Maurice Payne and Mr. Marc Edwards. Negative – None. Abstaining – None.
Mr. Richard Mildren informed the Board that Case No. 11-43 and Case No. 11-31 would not be presented today due to lack of quorum.
Mr. Mildren informed the Board that the red packets had been previously distributed by Mr. Thomas which contained the following Settlement Agreements along with a summary of each case.
Mr. Mildren led the review, discussion and possible action regarding OSBELTCA vs. Jennifer Holmes, License No. 3172, Case No. 11-46(B).
The Settlement Agreement stated that Ms. Holmes is to complete an additional 18 hours of continuing education to be completed within 120 days and to pay a fine of $450.00 to be paid within 60 days of the date the agreement is adopted by the Board.
Motion was made by Mr. Jim Jakubovitz, seconded by Mr. Bill Pierce, to approve the aforementioned Settlement Agreement. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Ms. Stella Church, Mr. Jim Jakubovitz, Ms. Marlene Asmussen, Mr. Bill Weaver, Ms. Stacie Ware, Ms. Nancy Pfeifer, Mr. Bill Pierce, Dr. Maurice Payne and Mr. Marc Edwards. Negative – None. Abstaining – None.
Mr. Richard Mildren informed the Board that Case No. 10-56(H) would not be presented today due to lack of quorum.
Mr. Mildren led the review, discussion and possible action regarding OSBELTCA vs. Diane Struttmann, License No. 3269, Case No. 11-11(H).
The Settlement Agreement Stated that Ms. Struttmann is to receive a letter of concern and to complete an additional 6 hours of continuing education in the area relating to incident reporting to be approved by the Executive Director within 120 days of the date the agreement is adopted by the Board.
Motion was made by Mr. Jim Jakubovitz, seconded by Mr. Marc Edwards, to approve the aforementioned Settlement Agreement. Motion carried with voting as follows: Affirmative – Ms. Stella Church, Mr. Jim Jakubovitz,, Ms. Marlene Asmussen, Mr. Bill Weaver, Ms. Stacie Ware, Ms. Nancy Pfeifer, Dr. Maurice Payne and Mr. Marc Edwards. Negative – None. Abstaining – Ms. Nancy Atkinson, Ms. Susan Barnes and Mr. Bill Pierce.
Mr. Marc Edwards, Chair of the Probable Cause Committee, led the review, discussion and possible action regarding the Probable Cause Committee report.
Mr. Edwards informed the Board that Case No. 11-41 & Case No 11-48 (Both Health Dept) would not be presented today due to lack of quorum.
Mr. Edwards reported that the Probable Cause Committee recommended that there was no probable cause regarding the following cases which were all from the Oklahoma State Department of Health:
No. 11-25
No. 11-36
No. 11-39
No. 11-52
Motion was made by Mr. Marc Edwards, seconded by Ms. Stella Church, to approve the recommendation of the Probable Cause Committee that there was no probable cause regarding the aforementioned cases. Motion carried with voting as follows: Affirmative – Ms. Stella Church, Mr. Jim Jakubovitz, Ms. Marlene Asmussen, Mr. Bill Weaver, Ms. Stacie Ware, Ms. Nancy Pfeifer, Dr. Maurice Payne and Mr. Marc Edwards. Negative – None. Abstaining – Ms. Nancy Atkinson, Ms. Susan Barnes and Mr. Bill Pierce.
In the absence of Ms. Jeannie Gault, Chair of the Finance Committee, Mr. Gaylord Z. Thomas led the review, discussion and possible action of the Finance Committee report.
Mr. Thomas went over the financial report and also presented the FY2012 budget for approval. Discussion followed.
Motion was made by Mr. Jim Jakubovitz, seconded by Ms. Nancy Pfeifer, to approve the Finance Report and to also approve the budget for FY 2012. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Ms. Stella Church, Mr. Jim Jakubovitz, Ms. Marlene Asmussen, Mr. Bill Weaver, Ms. Stacie Ware, Ms. Nancy Pfeifer, Mr. Bill Pierce, Dr. Maurice Payne and Mr. Marc Edwards. Negative – None. Abstaining – None.
Mr. Terry Williams, Chair of the Legislative Committee, was not present so there was no report.
Ms. Stella Church, Chair of the Personnel Committee, led the review, discussion and possible action regarding the Personnel Committee report.
Motion was made by Ms. Stella Church, seconded by Dr. Maurice Payne, to convene into Executive Session. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Ms. Stella Church, Mr. Jim Jakubovitz, Ms. Marlene Asmussen, Mr. Bill Weaver, Ms. Stacie Ware, Ms. Nancy Pfeifer, Mr. Bill Pierce, Dr. Maurice Payne and Mr. Marc Edwards. Negative – None. Abstaining – None.
Motion was made by Ms. Stella Church, seconded by Ms. Nancy Pfeifer, to convene into Open Session. Motion carried with voting as follows: Affirmative – Ms. Nancy Atkinson, Ms. Susan Barnes, Ms. Stella Church, Mr. Jim Jakubovitz, Ms. Marlene Asmussen, Mr. Bill Weaver, Ms. Stacie Ware, Ms. Nancy Pfeifer, Mr. Bill Pierce, Dr. Maurice Payne and Mr. Marc Edwards. Negative – None. Abstaining – None.
Ms. Stella Church, Chair of the Personnel Committee, was given the assignment to review the salary ranges of the OSBELTCA staff.
Mr. Bill Pierce, Chair of the QA/Rules Committee, led the review, discussion and possible action of the committee.
Mr. Pierce reported that the Mr. Thomas, along with Ms. Brinda White, Assistant Attorney General, had begun working on revisions to the rules to include rules pertaining to new licensees from residential care, assisted living and adult day care and that copies had been distributed to each Board member for their review and additional input. Mr. Pierce informed the Board that the committee would meet following the July 27th, 2011 Board meeting. Discussion followed.
There was no report regarding the Code of Ethics committee.
Mr. Gaylord Z. Thomas gave his report as follows:
1. NEW HIRE: Starting July 7th, Ms. Ginger Dean will join our office and will be sitting out front, answering the phone and will be working primarily with the new administrator types while Pam will continue to work the nursing home administrator types. Ginger will also be our “rules” liaison and a few other office duties to help spread the workload.
2. FY12 BUDGET: Previously presented with Treasurer’s Report.
3. AU - First class day: August 5th. FYI: 7 of the last 8 “first time” NAB examinees who’ve graduated from our AU passed the first time… The 8th person missed by only 1 heartbreaking point and easily passed the second time. I point this out simply to highlight that the “changes” we’ve made in recent classes (the extra reading, the extra handouts, the flashcards) are contributing to helping our students to not only know more and understand more but also helping them to pass that exam the first time. Our first time NAB pass rates have been “pretty low” in recent years, but I believe we’re turning a corner (now tracking them by class). Though I hope we can, realistically I doubt we can maintain this pace (7/8 passing the first time) but it does appear that we’ve made some truly positive changes and I would attribute portions of this to changes we’ve made in the Preceptor Training and the subsequent quality of the training our Preceptors are now giving our AITs as well as the changes we’ve made in AU.
4. REFERRALS/REPORTS: At the onset of the year, we were receiving, on an average, about 2 reports per week, a trend consistent from 2010; in the last few months that number has reached an average of about 3 per week. OSDH referrals have remained relatively consistent but there have been more DHS reports and more Private Citizen reports (along with our own Board initiated reports due to CEU issues primarily which inevitably spikes a little early in the year, but fewer CEU issues than last year). Nearly halfway through the year at this point, we already have 64 cases; compare this to 2010 when we had only 90 total cases and you may understand why I’m pointing it out.
a. Case #11-44(H) was IDR’ed and the scope/severity was reduced to “E” and no longer a substandard quality of care referral so “administratively closed” as an FYI item.
5. NAB REVIEW WORKSHOP- Still set for the 8th and 9th of August (Monday and Tuesday) at a cost of $250 per student. Will be held in Suite 49 here in Shepherd Mall. Joseph Townsend will be conducting the review.
6. ANNUAL NAB Meeting – Chicago; I reported by email to the Board; glad to discuss any of that or to provide a copy of that email to anyone who somehow didn’t get it.
7. NEXT BOARD MEETING–July 27th(4thWednesday).
There was discussion concerning how many opportunities an applicant should have regarding taking the NAB exam.
The meeting adjourned at 10:25 a.m.
JEANNIE GAULT, SEC-TREASURER
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