OHIO ASSOCIATION OF SERVICES FOR CHILDREN

BOARD MEETING MINUTES

73 E. Wilson Bridge Rd.

Worthington, OH 43085

September 24, 2010

10:00 am

  • Peggy Cockerell (Northwest)
  • Katie Keating (At-Large)

X Dr. Jan Manes (Treasurer/Northeast)

  • Susan Jones (President/At-Large)

X Betty Belczak (Central)

  • Sue Kloc (East Central)

X Kim Hauck (Southwest)

X Tammy Fyffe (South Central)

X Ginger O’Connor (Past-Pres/Southeast)

X Carrie Beier (North Central)

X Leslie McClain, Ph.D. (V-President/At-Large)

X Julie Litt (Secretary/At-Large)

X Leslie Zimmers (West Central)

X Mike Overman (OSCB)

X Lana Beddoes (OASC Administrator)

  • Kim Linkinhoker (OACB)
  • Tina Evans (DODD)
  • Peggy Martin (DODD)

X Katrina Bush (DODD)

  1. Call to Order

Susan Jones called the meeting to order.

  1. Approval of July Meeting Minutes

Susan called for an approval of the August minutes. Leslie moved Ginger seconded. Susan called for comments. Hearing none Susan called for a vote. Motion carried by voice vote.

  1. Finance Report – Jan Manes shared current balance is $13,387.70. $5,500 was not received in dues from counties who did not join. Jan shared that once the letter comes out in October that counties will understand what the dues purchase. Susan asked if the grant expenses are separated out from general expenses. Jan shared it was shown under expenses. Susan asked if Jan has assurances that grant expenses are only taken out of grant revenue. Lana shared that Kim Linkinhoker and Sue are checking this closely. Jan felt it has been working well now. Susan asked if Jan checked on whether we actually lost money from the summer conference. Jan will update us in October.

Susan called for a motion to accept the August Financial Report. Betty Belczak moved and Kim Hauck seconded. Susan called for further questions. Hearing none Susan called for a vote. Motion carried by voice vote.

  1. Current Business/Hot Topics

A. Part C rule writing process

Susan shared that a brief meeting was held this morning by the "A" team (Katrina, Susan, Ginger, Leslie, Dee Dee) to keep everyone in the loop of what is happening and so that we are on the right path, transparent and working well together. Dee Dee wasn't able to attend this meeting. On Wed. the EI Committee met and developed 5 Adhoc work groups by regions for the four work groups developed by ODH. (The Part C group was divided into two work groups, home visiting, and 2 for overriding policies) It is being recommended two county board members be recommended in writing by OACB to ODH for the rule writing teams. Adhoc committees will have an overall format on Fed Reg, HMG Rule, HMG policies, Part C review, and Past OASC public comments for Policies and Part C etc. Adhoc committees will be short term commitment.

B. DD Council Transdisciplinary Training Grant

Next rounds will be trained next week. Ginger shared all the counties who were trained may attend the first day of training working in discipline specific groups to discuss: Where were we, where we have grown, and where we are going. Then there will be an hour break to regroup and meet with Shelden and Rush. It will be a time to ask them questions. The next day the groups who were trained may attend the two days of training. Steering committee is meeting and will continue with monthly meetings to “cheer each other on” and to continue to provide support. They will also discuss pitfalls and help the second group not to experience the same pitfalls and how to make the 2nd group make the process work for them. Susan Jones shared that a communication will be going out to all county boards regarding this grant. There have been some concerns brought at the state level from Family First Councils and County Board the communication will include how the state has been moving forward for a few years to meet Federal Reg. Katrina shared that the DD grant was written as “Demonstration Grant.” Susan will be writing this with Katrina and Julie. This grant was voluntary and counties could choose to participate.

C. Conference Planning- Betty

Dec. 3rd Track at Conference each session is 50 minutes.

1. Julie Gentile- 0-21 Coordinating Centers of Excellence (Dual Diagnosis)

2. Ron Manderscheid-key note on National Health Care Reform – How it might impact part B and part C.

3. Ronnie Bowyer – Family Perspective

4. (after lunch) updates DODD, ODH or ODE

5. RBI tickler as back up

6. Pete Moore as back up – Positive Culture from a young child’s perspective

Additional Training suggestions:

RBI training on track for four regions after first of the year.

Ronnie Bowyer - Family Relationships cost $300 for two hrs/mileage

Kelly Pack – Impact Brain Trauma very reasonable 75 per hr/mileage

D. IRS Status Report

Susan shared we are ready to file. 5013c or 501c6- Susan shared had she contacted executive committee and most agreed to move to the trade association designation which is 501C6. Kim L. has communicated this with the tax attorney.

  1. New Business
  1. November/December Board Meetings

Moved meetings dates to Nov. 19th and December 17th.

  1. Nominating Committee

-to establish slate of officers-can not be a current officers on slate

need:

treasurer (Jan has agreed to run)

secretary

vice-president (Susan has someone interested in vice president)

Regional: Susan will work with Lana to determine Regional Trustee list.

  1. Liaison Reports
  2. OSCB – Mike Overman

Mike wasn’t able to attend and has no update

  1. DODD – Tina Evans/Katrina Bush

Katrina reported priority work is moving forward on the ODH interagency agreement of ARRA. The component of Social/Emotional was taken off the table at this time. Katrina shared that they are close to signing the agreement. Hiring someone to look at funding Part C is looking good. Soul source justification was written regarding the training of evidenced based by a specific person(s). Shelden and Rush would be hired for one day training for the whole state, as well as, the train the trainer piece. DODD was looking at 50 master trainers now looking at 40 – which would include 27-30 local providers; 7-parents, 6-state, took out university; and hire a grant manager. From this training it is anticipated then there would be a “pool” of trained individuals for the lead agency to hire for future training for a minimum of 1 year through a contract with the lead agency.

Katrina shared that Dr. Martin is still very committed to supporting families to be trained on supporting families and will determine if monies do not come through to see how to access dollars to support families.

Susan asked about the EI survey - Dee Dee and Katrina have not fully discussed the survey. Katrina shared that there has been an update of the EI chart of counties and how many teams are available. “Teams” means what the state allows, so it reflects a true team. There is a summary available. Katrina will discuss if Dee Dee to determine when and how to send this information out.

  1. Family Advisory Council- Peggy Martin

Wasn’t able to attend and no updates but Katrina shared on her behalf that families are very positive about the support being provided as counties are developing Family Advisory at a local level.

  1. OACB – Kim Linkinhoker

Kim is working on issue with tax attorney and conference.

  1. OASC Representative Reports
  2. Joint Leadership Team (JLT) – Susan Jones - no report
  3. Transition Committee – Kim Hauck – wasn’t able to attend. Katrina shared that the committee looked at the work activities. Those will come out of the Help Me Grow Advisory.
  4. HMG Evaluation Sub-Committee – Carrie Beier

They did not meet in Sept. They will be meeting on Oct. 12th.

  1. HMG Service Delivery Sub-Committee – Julie Litt

Met and updated the work activities to be present to HMG Advisory in October.

  1. HMG Advisory Board- Julie Litt did not meet in Sept.
  2. OCALI-Ginger O'Connor

Ginger shared that it was a long day of looking at identity statement….so that as grants, issues etc are brought forward need to meet the identity statement. OCALI was feeling splintered and so at this time the identity statement is very long but very important. OCALI is known nationally. OCALI –is in the running for a very important grant on secondary education for individuals’ with spectrum disorders. National Autism Resource Center could possible be housed at OCALI this would increase technical supports and hiring of staff. OCALI is redesigning themselves based on the book “The non profit strategy revolution.” This might be of interest for OASC as we are continuing to evolve as an organization. Ginger will continue to keep us updated.

  1. OASC/DODD/ODH committee- Ginger or Susan

Susan gave update the “A” team. (See hot topics)

  1. Part C Review Committee – Julie Litt & Kim Hauck- committee needs to come off agenda because it no longer exists.
  1. OASC Committee Reports
  2. EI Committee - Julie Litt, Chair

See update under “hot topics”

  1. Preschool /School-Age/Work Transition Committee –Leslie McClain

Mtg. on Monday Sept. 27th

  1. Communication Committee – Kim Hauck and Carrie Beier

Kim reported that they are meeting with Todd regarding the website after this meeting. Susan shared that Lana will be able to attend that meeting to keep notes. Susan would like site to have updates on committees and DD grant.

  1. Conference Planning – Betty Belczak, Rob Spence, Peggy Cockerell

Update under “hot topics”

  1. New Futures Waiver – Tammy Fyffe

No more committee meetings anticipated. Department moving forward gathering data from county boards to see how many waiver slots counties anticipate for the next 3 years. Still in CMS process. This is now called the “self-directed waiver.” This should come off the agenda.

  1. Regional Reports-provided via email

-Peggy Cockerell (Northwest) Northwest Ohio met in Bowling Green on September 10th. We discussed current issues.

-Dr. Jan Manes (Northeast) – need minutes from Sept. 17th. Nov. 12th, Jan. 14th, March 11th and May 13th. Summer TBA.

-Betty Belczak (Central) next meeting Oct. 27th.

MEETING MINUTES 8/25/10

PRESENT: Judy Buehler, Licking County

Linda Hartford-Davis, Delaware County

Betty Belczak, Union County

  • Group shared current status of their respective county program. Much info was shared and questions answered about processes.
  • Betty & Judy shared their experiences concerning the Evidence Based EI Practices Model project they’re involved in.
  • Linda reported on an in-service presented in Delaware County by OTR Tia Gamelin on the negative impact of the ‘back to sleep’ initiative on motor and sensory development. After much discussion, the group is pursuing having this presentation for our next regional meeting on October 27, and inviting EI direct care staff from our region’s counties.
  • Linda reports that the Delaware County of DD will be moving to their new offices in late September, and that the building contains several large meeting rooms that can be made available for meetings/presentations.
  • Betty will send regional contacts copies of OASC Board of Trustees meeting minutes each month after being approved.

The next meeting is scheduled for October 27, 2010. Time and location to be announced.

- Sue Kloc (East Central) None provided

- Kim Hauck (Southwest)

OASC Southwest Region Agenda

September 3, 2010

Counties present: Clermont, Butler, Hamilton, Montgomery

  • Review minutes from trustee’s meeting
  • How is your county handling the assessment every 180 days? – All using HELP (no change).
  • What type of behavior intervention/support (example CPI) are you using for pre-school aged students? – no one present has pre-school. Butler did use CPI when they had it.
  • Discussed the T-D model and how to transition families.

- Tammy Fyffe (South Central) Next meeting Dec. 10th in Ross County

  • Quarterly meeting was held September 10, 2010 at Hocking County Board of DD. There were 3 counties represented as well as Cathy Kramer. We reviewed upcoming training opportunities, shared and discussed July and August minutes. We spent most of the time discussing HMG home visiting and 6-month Part evaluations. Cathy Kramer provided technical assistance, support, and answered round robin questions.

-Ginger O’Connor (Southeast)

-Carrie Beier (North Central) did not meet in Sept. Next meeting is Oct. 8th

-Leslie Zimmers (West Central)

The West Central Region meeting was held September 8 2010.

Counties attending- Darke, Miami, Mercer, Logan and Champaign Sam Sprinkle also attending this meeting

Discussion items: Sheldon and Rush training- some counties unable to pull together full teams

Sam gave updates on progress with EI rule and other HMG information

Discussed changes Darke County has made in providing preschool bus transportation

Mike gave an update on the P.L.A.Y project and level of participation from counties

Next meeting will be October 13.

  1. Open Discussion

- Ohio Partnership Meeting Oct. 12th.

- Early Head Start Supervisors should be invited to the initial day of training and other agencies that support families through the DD Grant.

- Tammy shared that she is appointed to the Early Childhood Advisory Council. This should be added to the agenda.

- Leslie asked if Regions had gathered information regarding programs regarding conscious discipline. Susan will be gathering more information to access this training. Darke County is having training in September and Leslie will see if there would be availability of other “slots.
-Good videos for families The period of Purple Crying, Happiest Toddler .

  1. Agenda Items for Next Meeting

-Systems that support children 0-3.

-Watching DVD …The Period of Purple Crying

  1. Adjourn

By Susan Jones

Next meeting Oct. 22nd.

**Conference line for those who wish to call into the meeting: 1-866-722-3231

Respectfully submitted

Julie Litt, Secretary