Office Tenant Improvement (Oti)

OFFICE TENANT IMPROVEMENT

(O-T-I)

PROCESS GUIDE

AND

CHECKLIST

(415) 558-6086

COMMERCIAL PLAN CHECK DIVISION

1660 MISSION STREET, 2nd Floor

SAN FRANCISCO, CA94103

8/7/97, Rev. 3/13/02

OFFICE TENANT IMPROVEMENT (OTI)

INTENT

To accelerate plan check turnaround time by the DBI Commercial Plan Check Division for OFFICE SPACE Tenant Improvements, on a SINGLE FLOOR, with a SINGLE TENANT OCCUPANCY, where NO structural work and NO change of occupancy occur.

NOTE: Buildings with active complaints are not eligible for the OTI process.

REQUIREMENTS

The design professional provides accurate information by completing the attached OTI CHECKLIST and NON-INFRINGEMENT Statement. The OTI CHECKLIST summarizes the essential information required for an administrative plan review. The NON-INFRINGEMENT Statement requires that the work is in compliance with all STATE and LOCAL Ordinances, DISABLED access requirements, and ENERGY requirements. A separate NON-INFRINGEMENT statement is required on the OTI-2, by the appropriate MECHANICAL/ ELECTRICAL design professional/s, stating that all work affecting the LIFE SAFETY systems of the building do not jeopardize the buildings Life Safety Status. These documents are required to be sealed and wet-signed, according to State Laws.

THE PROCESS

Prior to filing, applicants are required to separate the plans into TWO individual sets. The first being OTI-1 ARCHITECTURAL WORK ONLY, and the second being OTI-2 or BUILDING SUPPORT SYSTEMS ONLY. The OTI plan review staff labels the individual applications and plans accordingly and performs a comprehensive review at the counter. If at any time during the counter review, any of the required items are missing, the APPLICATION will be rejected. Both OTI-1 and OTI-2 are always treated as completely separate permits. Each requires individual application and permit fees. The separation of the plan check segments allows both the ARCHITECTURAL and SUPPORT phases to be treated independently of each other, allowing staff to accomplish the RAPID-REVIEW PROCESS desired.

8/7/97, Rev. 3/13/02

OTI-1 (The ARCHITECTURAL Permit Application Review)

This phase of the OTI permit process requires three (3) sets of ARCHITECTURAL only drawings to be submitted, along with the OTI Checklist, which must be filed out COMPLETELY, prior to submission, and the General NON-INFRINGEMENT statement reproduced on the Cover sheet. The additional items are ALWAYS required to be submitted with the OTI-1 package:

l. DISABLED ACCESS drawings tracing the Path of Travel from theBuilding=s Primary Entrance, and if applicable, the Parking Facilities which serve the building and the Path of Travel to the Area of the Tenant Improvement. Included in the Path of Travel shall be the elevator and controls, drinking fountains, telephones, and the sanitary facilities which serve the area of remodel.

2.DEMOLITION PLAN showing the previous layout of the space, including removal of existing corridors, partitions, etc., which might affect the proposed tenant improvement application.

3.FULL FOOTPRINT of the floor where the work is being permitted, the base building exiting from that floor, new corridor configurations and construction, and finally the location and exiting of the proposed Tenant Improvement. In order to accurately calculate occupant loads, all areas must be properly labeled, as to USE.

4. CONSTRUCTION DETAILS, (i.e., wall construction, bracing and finishes, ceiling details, etc.)

NOTE:Provide adequate number of drawing sets, ALL wet-signed and sealed by design professional(s).

At the time of submission, OTI staff screens all applications, rejecting those which do not provide the required information. Once accepted into the system, the plan checker reviews both the application/s and plans. Once approved by OTI staff, they are hand carried to the other required departments for their approval. The other departments involved in the OTI process, in turn also RAPID-REVIEW the applications. During the plan check review process, applications discovered to have problems, which were inadvertently overlooked during the primary counter review, are given 72 HOURS to correct the problem/s or risk removal from the OTI process.

8/7/97, Rev. 3/13/02

OTI-2 ADDITIONAL APPLICATION (Building Support Systems)

This phase of the OTI process requires two (2) sets of Building Support Systems Drawings to be submitted, (i.e., Fire Protection, HVAC, Electrical, Title 24-Energy Compliance, and Life Safety). This submission requires TITLE 24, ENERGY Calculations and a NON-INFRINGEMENT Statement (if located in a Life Safety Building). If the proposed Tenant Improvement work DOES NOT involve the Building Support Systems, ADDITIONAL OTI PERMITS are not required. (This must be stated by the applicant, at the time of filing the OTI-1). The applicant also has the option of submitting the additional OTI application (i.e., OTI-1, OTI-2 etc.) simultaneously with the OTI-1, or at a later date. It is essential that the applicant is aware that NO COVER-UP OF CONSTRUCTION WILL BE ALLOWED until all additional applications have been SUBMITTED and APPROVED. The additional OTI application MUST ALWAYS be submitted with approved OTI-1, DUPLICATE Architectural Set. This DUPLICATE SET enables the plan checker to review the OTI-2 submission with an approved reference set of drawings, and does not jeopardize the construction set which is on the JOB-SITE.

RESULTS

The final result of the OFFICE TENANT IMPROVEMENT program is to quickly review the ARCHITECTURAL PERMIT allowing construction to commence, before the OTI-2 or Building Support Systems drawings are completed, submitted and approved.

OTI INFORMATION

The OTI application counter is located on the Second Floor of the Department of Building Inspection, at 1660 Mission Street, San Francisco, California 94103. Counter hours for filing are Monday through Friday, 8:00 AM to 12:00 PM. The OTI checklist and updated status information are always available through the Customer Service Division, at (415) 558-6088.

8/7/97, Rev. 3/13/02

OFFICE TENANT IMPROVEMENT

DISABLED ACCESS

COMPLIANCE CHECKLIST

CONSTRUCTION COSTS

1. Construction cost shall be based on the Marshall & Swift Construction Cost Index. DBI may accept bona-fide contract prices upon review and approval.

2. Construction cost will be verified during plan check and inspection stages by DBI. In the event that cost has to be adjusted above the valuation threshold (based on the ENR US20 Cities average construction cost index), the proposed design may be required to provide full disabled access compliance.

Note:The cost index is updated annually, and the 2002 value

is $95,815.11

3. When the project is valued under the threshold, the construction cost will be used to evaluate the level of disabled access triggered by this project but shall not exceed 20%.

4. The design professional shall verify all existing field conditions and certify that all information provided are accurate. A STOP WORK ORDER or CORRECTION NOTICE will be issued by the DBI INSPECTOR if plans do not reflect the true field conditions.

8/7/97, Rev. 3/13/02

OTI COMPLIANCE / NON-INFRINGEMENT STATEMENTS

I HAVE READ AND COMPLETED THE ATTACHED (OTI) CHECKLIST, AND CERTIFY TO THE BEST OF MY KNOWLEDGE:

1.The proposed construction is in compliance with applicable

STATE and LOCAL ORDINANCES.

2.The proposed construction will comply with DISABLED ACCESS

Provisions of Part 2, Title 24, California Code of Regulations.

3.The proposed construction will comply with ENERGY ConservationStandards of Part 6, California Code of Regulations.

NOTE:PER SECTION 106.3.4.1 (1998 SAN FRANCISCO BUILDING CODE)

AThe Architect or Engineer of Record shall be responsible for reviewing and coordinating all submittal documents prepared by others, including deferred submittal items, for compatibility with the design of the building.@

______

WET SEAL & SIGNATURE

PRINT NAME: ______

COMPANY: ______

ADDRESS: ______

PHONE NO: ______

8/7/97, Rev. 3/13/02