1

ATTACHMENT OF TENDER ENQUIRY

Letter No. 743/ TENDER NOTICE /12-13Date: 31.08.12

Index-Page No. 2 to 4

Details of Contents-Page No. 5 to 34

UTTARAKHAND JAL SANSTHAN

ORIGINAL

Tender Document

With

General Guidelines and Instructions

OFFICE OF THE EXECUTIVE ENGINEER, CENTRAL STORE,

UTTARAKHAND JAL SANSTHAN, JAL BHAWAN, 'B' BLOCK,

NEHRU COLONY, DEHRADUN-248001

TURNKEY TENDER DOCUMENT

1.Description: Tender Document forSITC of Horizontal Centrifugal clear water pump, Mather & Platt make, Model – RN 50 x 14 CHR having discharge 660 LPM, head 330 Meters, speed 2900 RPM, with suitable rating TEFC induction motor, coupling, coupling guard, gauges, valves, cable (excluding base frame) including related works on turnkey basis 01 Set at Main Pumping Station Jwalpa Devi and 01 Set at Intermediate Pumping Station-1 Naugaon under Patti Kaffolsuin pumping water supply scheme, Block Kaljikhal, District Pauri Garhwal (Uttarakhand).

2.Qty/Unit:02 Set.

3.Estimated cost:Rs, 24.60 Lacs.

4.Earnest Money:Rs. 49,200.00

(in the shape of FDR/CDR//NSC/BG)

5.Cost of Tender Document:Rs. 300.00 + 41.00

6.Last Date of Sale/Downloading of Tender:03.10.2012

7.Date of Opening of Technical Bid:04.10.2012, 4:00 p.m.

8.Completion Period:04 Months

Tender document issued to :

M/s......

......

Dated:

Executive Engineer

Note: - 1. Tender document can be purchased on cash payment mentioned above, from office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun.

2. If, the tender document is required by post in India, cost of tender document mentioned above and additional sum of `100/- (` One Hundred Only), postal charges, in the shape of demand draft issued by Nationalized Bank in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, payable at Dehradun shall be enclosed with the request. Uttarakhand Jal Sansthan will not be responsible for postal delay.

3.This tender document (in original) issued by the Executive Engineer, Central Store, Dehradun duly filled in and signed by tenderer should be submitted with earnest money in due date and time positively, in the office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun with the technical bid otherwise opening of the commercial bid shall not be considered.

4. Downloaded tender document from website , duly filled in and signed by tenderer should be submitted along with cost of tender document mentioned above has to be enclosed with the tender document at the time of submission, in the form of demand draft issued by nationalized bank in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, payable at Dehradun and with earnest money in due date and time positively, in the office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun with the technical bid otherwise opening of the commercial bid shall not be considered.

5. Cost of tender document is not refundable and tender is not transferrable.

CONTENTS

S.
No. / Description / Page No.
Tender Notice. / 5-6
Terms & Conditions for Tenderers, Technical Bid, Technical Specifications and Commercial Bid. / 7-15
Schedule ‘G’ / 16-17
GENERAL GUIDE LINES, INSTRUCTIONS, SPECIFICATIONS, TERMS AND CONDITIONS FOR TENDERERS / 18-28
1. /

Definitions

/ 18
2. /

Deposit

/ 19
3. /

Security Clause

/ 19
4. /

Encash of a Bank Guarantee

/ 19
5. /

Mode of Submitting Tender

/ 19-20
6. /

Submission of Documents

/ 20
7. /

Signing of Tender

/ 20-21
8. /

Important Notes

/ 21
9. /

Vague Offer

/ 21
10. /

Import License

/ 21
11. /

Period for which Offer shall be Valid

/ 21
12. /

Expiry of Validity of Documents

/ 22
13. /

Validity

/ 22
14. /

PAN

/ 22
15. /

Papers Relating to Sales/Trade Tax

/ 22
16. /

Cancellation of Tender

/ 22
17. /

Withdraw of Tender

/ 23
18. /

Rejection of Defective Material

/ 23
19. /

Materials

/ 23-24
20. /

Date of Completion ofWork

/ 24
21. /

Rates

/ 24
22. /

Price Variation

/ 25
23. /

Mode of Transportation

/ 25
24. /

Insurance

/ 25
25. /

Octroi Charges

/ 25
26. /

Bank Charges

/ 25
27. /

Completion Period

/ 25
28. /

Force Majeure

/ 25
29. /

Orders

/ 25
30. /

Cancellation of Order

/ 26
31. /

Transfer of Agreement

/ 26
32. /

Payment

/ 26
33. /

Arbitration Clause

/ 26
34. /

Applicable Law

/ 27
35. /

Specification General

/ 27
36. /

Marking

/ 27
37. /

Third Party Inspection

/ 27
38. /

Warranty/Guarantee

/ 28
39. /

Address of the Tenderer firm

/ 28

Declaration Part-I

/ 29

Declaration Part-II

/ 30

Memorandum

/ 31

Form of Experience

/ 32

Performa for B.G. Bond

/ 33-34

Office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan,

Jal Bhawan, 'B' Block, Nehru Colony, Dehradun.

Letter No.743/ Tender Notice /2012-13Date: 31.08.12

Tender Notice

For and on behalf of Uttarakhand Jal Sansthan, invites sealed tenders in two bid system i.e. Technical BidCommercial Bid for procurement of materials and execution of works detailed below.

Tender No. / Description / Qty/ Unit / Estimated cost Rs. in lacs / EMD in Rs. / Cost of tender + VAT @ 13.50% in Rs. / Last date of Sale/ Downloading of tender / Tender receiving upto 3:00 pm and opening at 4:00 pm on same date / Completion period
(1) / (2) / (3) / (4) / (5) / (6) / (7) / (8) / (9)
43 / SITC of Horizontal Centrifugal clear water pump, KSB make, Model - WKH 50/10 having discharge 400 LPM, head 300 Meters, speed 2900 RPM, with suitable rating TEFC induction motor, coupling, coupling guard, gauges, valves (excluding base frame) including related works on turnkey basis at Main Pumping Station Agrauda under Agrauda pumping water supply scheme, Block Kaljikhal, District Pauri Garhwal:-
01 Set / 8.60 / 17200.00 / 300.00 + 41.00 / 29.09.12 / 01.10.12 / 04 Months
44 / SITC of Horizontal Centrifugal clear water pump, Kirloskar make, Model – RKB 40/12L having discharge 300 LPM, head 253 Meters, speed 2900 RPM, with suitable rating TEFC induction motor, coupling, coupling guard, gauges, valves (excluding base frame) including related works on turnkey basis at Intermediate Pumping Station-1 Koladi under Agrauda pumping water supply scheme, Block Kaljikhal, District Pauri Garhwal:-
01 Set / 7.35 / 15000.00 / 300.00 + 41.00 / 29.09.12 / 01.10.12 / 04 Months
45 / SITC of Horizontal Centrifugal clear water pump, Beacon Weir make, Model – FNB 10 STG having discharge 310 LPM, head 265 Meters, speed 2900 RPM, with suitable rating TEFC induction motor, coupling, coupling guard, gauges (excluding base frame) including related works on turnkey basis at Main Pumping Station Sainj Gadhera under Salda pumping water supply scheme, Block Kot, District Pauri Garhwal:-
01 Set / 5.95 / 11900.00 / 300.00 + 41.00 / 01.10.12 / 03.10.12 / 04 Months
46 / SITC of Horizontal Centrifugal clear water pump, Kirloskar make, Model – RKBF 50/15L12 having discharge 560 LPM, head 360 Meters, speed 2900 RPM, with suitable rating TEFC induction motor, coupling, coupling guard, gauges, valves (excluding base frame) including related works on turnkey basis at Main Pumping Station Bagolidhar under Kot pumping water supply scheme, Block Kot, District Pauri Garhwal:-
01 Set / 10.55 / 21100.00 / 300.00 + 41.00 / 01.10.12 / 03.10.12 / 04 Months
47 / SITC of Horizontal Centrifugal clear water pump, Mather & Platt make, Model – RN 50 x 14 CHR having discharge 660 LPM, head 330 Meters, speed 2900 RPM, with suitable rating TEFC induction motor, coupling, coupling guard, gauges, valves, cable (excluding base frame) including related works on turnkey basis 01 Setat Main Pumping Station Jwalpa Devi and 01 Set at Intermediate Pumping Station-1 Naugaon under Patti Kaffolsuin pumping water supply scheme, Block Kaljikhal, District Pauri Garhwal:-
02 Set / 24.60 / 49200.00 / 300.00 + 41.00 / 03.10.12 / 04.10.12 / 04 Months
48 / SITC of VT raw water pump, Chandra make, Model – C-185-0 having discharge 660 LPM, head 25 Meters, speed 1400 RPM, with suitable rating VT motor, including related works on turnkey basis at Intake well Jwalpa Devi under Patti Kaffolsuin pumping water supply scheme, Block Kaljikhal, District Pauri Garhwal:-
01 Set / 2.30 / 4600.00 / 300.00 + 41.00 / 03.10.12 / 04.10.12 / 04 Months
49 / SITC of LT Power Distribution panel incoming air circuit breaker 1600 Ampere having two out going branch air circuit breaker of 800 Ampere (01 Unit, estimated cost Rs. 6.95 lacs) and LT Power Distribution panel incoming air circuit breaker 1250 Ampere having two out going branch air circuit breaker of 630 Ampere (01 Unit, estimated cost Rs. 5.80 lacs) including related works on turnkey basis at Main Pump House, Srinagar under Srinagar pumping water supply scheme, District Pauri Garhwal.
02 Unit / 12.75 / 25500.00 / 300.00 + 41.00 / 04.10.12 / 05.10.12 / 02 Months
Basic Eligibility:- Only manufacturer or agency authorised by manufacturer are allowed to take part in the above tender no. 43 to 49. Without authorization of principal manufacturer (in case of agency), the tender will not be issued/considered by the department in any case. The above pumpsets and LT power distribution panels are required for replacement.
Annual Rate Contract for procurement of following materials:
50 / Supply of Sewer jetting cum suction machine 4000 Ltrs capacity (sludge water 2000 Ltrs and 2000 Ltrs fresh water) tank to be mounted on truck chassis, truck chassis with PTO & Cabin will be provided by the department.
- / - / 50000.00 / 300.00 + 41.00 / 05.10.12 / 06.10.12 / -
51 / Supply of Chemicals & Reagents for chemical and bacteriological testing of water quality (parameters as per IS: 10500) at destination in any part of Uttarakhand State.
- / - / 50000.00 / 300.00 + 41.00 / 05.10.12 / 06.10.12 / -
Only manufacturersare allowed to take part in the above tender no. 50 and 51.

Terms and Conditions: 1. For full & further details kindly visit our website Tender document can be downloaded from our website. Cost of downloaded tender document mentioned in column (3)has to be enclosed with the tender document at the time of submission, in the form of demand draft issued by nationalized bank in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, payable at Dehradun.

2. Tender document can also be purchased on cash payment mentioned in column (3) above, from office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun.

3. If, the tender document is required by post in India, cost of tender document mentioned in column (3) and additional sum of `100/- (` One Hundred Only), postal charges, in the shape of demand draft issued by Nationalized Bank in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, payable at Dehradun shall be enclosed with the request. Uttarakhand Jal Sansthan will not be responsible for postal delay.

4. The undersigned shall have authority to accept or reject any or all the tenders without giving any reasons thereof.

5. Other terms and conditions shall be according to the tender document.

6. Conditional/Telegraphic/ Telephonic/Fax/E-mail offer shall not be entertained. Sd/-

Executive Engineer

Not for Publication.

Letter No.743/ Tender Notice /2012-13Date: 31.08.12

Copy to the following for information and necessary action:

  1. Chief General Manager, Uttarakhand Jal Sansthan, Dehradun.
  2. General Manager, Uttarakhand Jal Sansthan, Dehradun/Pauri/Nainital.
  3. All Superintending Engineer, Uttarakhand Jal Sansthan, ......
  4. All Executive Engineer, Uttarakhand Jal Sansthan, ......
  5. Notice Board.

Copy to the following with this request to publish this tender notice at the Govt. Rates on dated 01.09.2012 or 02.09. 2012. The payment shall not be made for misprinting or indistinctly printed or published after due date. The approved copy of DAVP/Govt. rates, R.O. and original copy of News Paper(s) published shall be submitted with the bill at the time of payment.

  1. M/s Aryan Advertising Pvt. Ltd., 67, Teg Bahadur Road, Lane Number-4, Dehradun (Tel: 0135-2679863, Mobile: 9458900597-Mr. Arun Vijay Sati) to publish tender notice in Hindustan (Hindi), Delhi Edition once in 300 sq.cm space.
  2. M/s XS Communications Pvt. Ltd., 1st Floor, Windlass Shopping Complex, 11-A, Rajpur Road, Dehradun (Tel: 0135-2659913, Mobile: 9760102798-Mr. Subhash Ramola) to publish this tender notice in Indian Express (English), Delhi Edition once in 300 sq.cm space.

Sd/-

Executive Engineer

TERMS & CONDITIONS FOR TENDERERS

For and on behalf of Uttarakhand Jal Sansthan, invites sealed tenders in two bid system i.e. Technical BidCommercial Bid for procurement of materials and execution of works detailed below.

Tender No. / Description / Qty/ Unit / Estimated cost Rs. in lacs / EMD in Rs. / Cost of tender + VAT @ 13.50% in Rs. / Last date of Sale/ Downloading of tender / Tender receiving upto 3:00 pm and opening at 4:00 pm on same date / Completion period
(1) / (2) / (3) / (4) / (5) / (6) / (7) / (8) / (9)
47 / SITC of Horizontal Centrifugal clear water pump, Mather & Platt make, Model – RN 50 x 14 CHR having discharge 660 LPM, head 330 Meters, speed 2900 RPM, with suitable rating TEFC induction motor, coupling, coupling guard, gauges, valves, cable (excluding base frame) including related works on turnkey basis 01 Setat Main Pumping Station Jwalpa Devi and 01 Set at Intermediate Pumping Station-1 Naugaon under Patti Kaffolsuin pumping water supply scheme, Block Kaljikhal, District Pauri Garhwal:-
02 Set / 24.60 / 49200.00 / 300.00 + 41.00 / 03.10.12 / 04.10.12 / 04 Months
  1. Only pump manufacturer or agency authorised by pump manufacturer are allowed to take part in the tender. No joint ventures or dealers are allowed.In case tender submitted by authorised agency, an authorization letter, not older than one month,shall be submitted along with tender. Without authorization letter, the tender will not be issued/considered by the department in any case. Preference will be given to the pump manufacturers.
  1. The tenderer should visit the site of work before submitting the tender in order to familiarize with the scope of work & site conditions.
  1. The tender should be submitted on the basis of two bid system, subscribed envelope 'A' "Technical Bid" and envelope 'B' "Commercial Bid" and envelope ‘C’ “Earnest Money”, all these three envelopes shall be put in a single envelope subscribed "Tender Notice No., Date of Opening and Name of Work” with all relevant documents, certificates duly certified and attached firmly with the tender document, duly sealed.
  1. The last date for the submission of the “Tender" 04.10.12, in the official Tender document (in original) issued by the Executive Engineer, Central Store, Dehradun or downloaded through website shall be duly filled in and signed by a duly authorized person and to be submitted to the office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun. The cost of downloaded tender document to be paid in the form of demand draft issued from nationalized bank payable at Dehradun in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun at the time of submission shall be attached with the tender document.
  1. The tenders without earnest money and concurrence to deposit security amount in the event of acceptance will not be entertained.
  1. Earnest money in the following forms should invariably be put in a separate envelope along with separate envelopes of technical bid and commercial bid. All these three envelopes shall be put in a single envelope subscribed "Tender Notice No., Date of opening and Name of Work”. It should be valid for 06 months from the date of opening of the tender. A photocopy of EMD can be retained by the tenderer for claiming the refund of the EMD after the entire procedure is completed. EMD of Rs. 49,200.00 in the form of F.D.R/ C.D.R/ N.S.C/B.G., issued from any Nationalised/ Scheduled Bank/ Post Office in India, duly pledged in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun shall be attached.
  1. The tenderer shall ensure that the tender is positively received in the office of the Executive Engineer, Central Store, Dehradun before or on the date and upto the time of receipt or tenders as per schedule given in the tender notice. However, if any tender is received by post upto the scheduled date and time of opening of tender, the same shall also be considered. Uttarakhand Jal Sansthan will not be responsible for late receipt of tender in the office of Executive Engineer, Central Store, Dehradun on account of postal delay etc. and such tender(s) shall not be entertained. Document what-so-ever submitted after the schedule time of receipt of tender on the date of opening of the tender shall not be considered. All papers must invariably be submitted with the tender.
  1. The firm whose offer is accepted shall have to deposit security of 10% of the total cost of work, in the shape of CDR/FDR/NSC/Bank Guarantee Bond issued from any Nationalized/Scheduled Bank in India. The Bank Guarantee Bond should be on non-judicial stamp paper of Rs. 100.00 and it should be valid for 24 months within 15 days of receipt of rate acceptance, failing which earnest money will be forfeited.
  1. Tenderers must note it carefully that the such forms, DeclarationPart-I, DeclarationPart-II, Memorandums, Form of experience, Schedule 'G' etc. attached with this tender document must invariably be filled up completely and duly signed by a person(s) authorized to do so. Other blank spaces, meant to be filled by tenderers, must also be filled up otherwise the offer will be treated incomplete and will be liable for rejection.
  1. The tender document should be signed only by a person to whom the power is delegated by the competent authority and who is authorized in the name and on behalf of company/ firm to do so and become a party.
  1. In case, the date of opening of tender is declared a public holiday, the tenders shall be opened on the next working day. If the last date for the sale of tenders is declared a public holiday, the tenders would be sold up to the next working day and the tenders would then be opened on the next working day thereto.
  1. The tender document should be clear and without over-writing or corrections but in case if corrections are necessary they must be made by drawing a line over the wrong entry and writing the correct rate and the correction must be initialed by the tenderer. Rates shall be given clearly in figure as well as in words.
  1. Rates shall be quoted in prescribed tender documents purchased from the department or downloaded from the website by the manufacturer or their authorized representative. If rate quoted in any other paper or a letter pad shall be in the format of schedule 'G' as per tender document.
  1. Stamp duty will be borne by the tenderer according to Govt. rules and regulations.
  1. Trade/Sales tax shall be payable as per Govt. rules and Form-‘16’ shall be issued by the department on written request of the manufacturer or their authorized representative.
  1. The envelope "A" Technical Bid shall be first opened and if it is found in order as per terms and conditions of the tender document, then the envelope 'B' containing the bids shall be opened and rates announced otherwise the bid will be rejected.
  1. The entire work shall be carried out on turnkey basis, which included supply, carting, installation, testing & commissioning of all equipments incorporated in the scope of work.
  1. The work shall be evaluated on the basis of the total tendered cost and not on the basis of individual items of the tender.
  1. Payment will be made as per Clause-32 of the tender document, page no. 26
  2. Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun reserves the right to reject all or any offer without assigning any reasons.
  1. No price variation clause shall be accepted.
  1. Make of each and every item of supply should be classified in the tender.
  1. All the supplies shall be strictly as per IS specification.
  1. Test Certificate/Warranty Certificate of each and every item shall be submitted along with the bill at the time of payment.
  1. The complete responsibility of safe cartage of material up-to the pumping station shall rest with the firm executing the work.
  1. Any Agency in general, can not obtain this particular turnkey basis tender without the written permission of manufacturer.
  1. For purchasing of tender document, the tenderers or their authorized representative/agency will have to produce relevant certificate at the time of purchase of tender document.
  1. Any Disputes are subjected to Dehradun Jurisdiction.
  1. The pumps may be tested for their performance at the specified duty parameters, at the works of the manufacturer prior to their dispatch, by the authorisedofficer of Uttarakhand Jal Sansthan.
  1. Penalty Clause:If the tenderer fails to complete the work within stipulated time for reasons beyond his control or unforeseen reasons considered just by the department then extension of time can be allowed by the department. However if extension of time is not allowed by the department, penalty for delay in installation, testing and commissioningof all the equipments/materials, the department reserves the right to imposea penalty @ 0.5% per week of the total value of work, subjected to a maximum of 10% of the total value of workand also to get the balance work completed at the cost of tenderer.
  1. Defect Liabilities: All equipments such as pumps, motors, coupling, coupling guard, gauges,valves, cables etc. shall be warranted against any manufacturing defect, bad workmanship or faulty design, for a period of one year from the date of commencing and testing. In case of any manufacturing defect arises during this period, equipment shall be replaced by the manufacturer/tenderer free of cost at the ultimate destination. In case of defects arising out of normal wear and tear the same shall be rectified/repaired by the manufacturer/tenderer free of cost.
  1. The tenderer shall ensure that all the items to be incorporated in the work shall write the name of manufacturer in Schedule 'G’ for every item rate quoted by tenderer.
  1. Conditional/Telegraphic/ Telephonic/Fax/E-mail offer shall not be entertained.

Signature and Seal of the Tenderer