Office of the Executive Engineer (Pr)/City-Sadar Pahar Ganj Zone

TENDER DOCUMENT

FOR

PROVIDING CONSULTANCYSERVICES FOR DEVELOPMENT OF MUSEUM AND INTERPRETATION CENTEROF SHAHJAHANABAD NEAR LAHORI GATE

OFFICE OF THE EXECUTIVE ENGINEER (PR)/CITY-SADAR PAHAR GANJ ZONE

3RD FLOOR, OLD HINDU COLLEGE BUILDING,

KASHMERE GATE, DELHI-110006

DISCLAIMER

The information contained in this tenderdocument or subsequently provided to Bidder(s) or Applicant’s whether verbally or in documentary form by or on behalf of North Delhi Municipal Corporation (NDMC) or any of their employees or advisors, is provided to the Bidders on the terms and conditions set out in this tender document and all other terms and conditions subject to which such information is provided.

This tender document is not an agreement and is not an offer or invitation by the NDMC to any parties other than the Applicants who are qualified to submit the proposal’s Bidder(s). The purpose of this document is to provide the Bidders with information to assist the formulation of their proposals. This document does not purport to contain all the information each bidder may require. This document may not be appropriate for all persons, and it is not possible for NDMC, their employees or advisors to consider the investment objectives, financial situation and particular needs of each Bidder who reads or uses this document. Each Bidder should conduct its own investigations and analysis and should check the accuracy, reliability and completeness of the information in this document and where necessary obtain independent advice from appropriate sources. The NDMC, their employees and advisors make no representation or warranty and shall incur no liability under any Law statute rules or resolutions as to be accuracy reliability or completeness of the RFP document.

The NDMC may in their absolute discretion but with out being under any obligation to do so, update amend or supplement the information in this document.

DOCUMENT CONTROL SHEET

Name of Work–Providing Consultancy Services for Development of Museum and Interpretation Center of Shahjahanabad near Lahori Gate

NOTE: This RFP Document is not transferable.

TABLE OF CONTENTS

Section: -Title

1. INVITATION FOR BIDS (IFB)
2. INSTRUCTION TO BIDDERS
3. GENERAL CONDITION OF THE CONTRACT
4. TERMS OF REFERENCE (TOR) FOR THE PROPOSAL
5. TECHNICAL BID FORMAT
6. FINANCIAL BID FORMAT
7. ANNEXURES (‘A’ to ‘G’)

NORTH DELHIMUNICIPAL CORPORATION

OFFICE OF THE EXECUTIVE ENGINEER (PR)/City-SP ZONE,

3RD FLOOR, OLD HINDU COLLEGE BUILDING,KASHMERE GATE, DELHI-110006

SECTION I

Invitation For Bids (IFB)

Bid No. ______Dated______

Providing Consultancy Services for

Development of Museum and Interpretation Center of Shahjahanabad near Lahori Gate

1.The North Delhi Municipal Corporation invites the bids through two bids system i.e. Technical Bid (manually / online) and Financial Bid (Only online) in sealed cover on Lump sum Rates from the eligible Bidders for “Providing Consultancy Services for Development of Museum and Interpretation Center of Shahjahanabad near Lahori Gate”.

2.Interested eligible Bidders may download the tender documents from website and may alsoobtain from the office of:

NORTH DELHIMUNICIPAL CORPORATION

OFFICE OF THE EXECUTIVE ENGINEER (PR)/CITY-SP ZONE,

3RD FLOOR, OLD HINDU COLLEGE BUILDING, KASHMERE GATE, DELHI-110006

Telephone-011-23988845

3The tender documents consist of two parts (Part A: - Instruction to Bidders, Contracts and Part B: Term of Reference (ToR), formats for technical and financial bid. The document may be obtained by any interested eligible Bidder on submission of written application to the above and upon the payment of a non-refundable fee of Rs. 1,000/-(Rupees One Thousand only) in the shape of demand draft in favour of Commissioner,North Delhi Municipal Corporation latest by 04.06.2018. Applications received after 3.00 P.M. on 04.06.2018 shall not be entertained.

4Sealed Proposal must be received at the above mentioned office only and accompanied by a refundable Earnest Money of Rs. 81,000/- (Rs. Eighty One Thousand only) so as to reach before 3.00 P.M. on 06.06.2018 by post or by dropping in the tender box at the address mentioned below-

Office of The Superintending Engineer /City-SP Zone,

Room No. 202, 2nd Floor, Nigam Bhawan, Kashmere Gate, Delhi-110006

Telephone-011-23913756

5The Technical Proposals shall be submitted in cover clearly marked “Technical Bid”.Financial bid shall be received online only.The second envelope shall contain Earnest Money andnon refundable tender document fee Rs. 1,000/-(Rupees One thousand only), in case of down load of tenders from website.

6Part-I (Technical Bid) will be opened on 06.06.2018in the presence of Bidder’s representatives who choose to attend at 3.15 P.M. in the Office of the Office of The Superintending Engineer /City-SP Zone,Room No. 202, 2nd Floor, Nigam Bhawan, Kashmere Gate, Delhi-110006

7Bids not accompanied by Earnest Money in prescribe form or tenders not accompany with tender cost, in case downloaded from website shall be summarily rejected.

8Part-II (Financial Bid/Online only) of only those Bidders, who are found substantially suitable in the technical bid on evaluation as per benchmark established by NDMC’s Evaluation Committee will be opened on 13.06.2018(Tentative) at 03.00pm in the Office of the Office of The Superintending Engineer/City-Sp Zone,Room No. 202, 2nd Floor, Nigam Bhawan, Kashmere Gate, Delhi-110006

Note 1 : The financial bid is to be submitted online only. However, in case of any technical exigency, department may decide to accept it manually also for which prior declaration will be given by the department. In case of manual submission of the financial bid, amount quoted should be neatly covered with the transparent tape failing which the bid will be rejected.

Note 2 : In case, financial bid is allowed on manual basis, it shall be placed in another envelope in sealed cover & marked Financial Offer for“Providing Consultancy Services for Development of Museum and Interpretation Center of Shahjahanabad near Lahori Gate”.

Note 3 : If any information furnished by the applicant is found incorrect at a later stage, he shall be liable to be debarred from tendering/ taking up of work in NORTH DMC. The department reserves the right to verify the particulars furnished by the applicant independently.

Note 4 : Conditional tenders are liable to be rejected.

9Financial Bid of those Bidders not substantially responsive shall be returned to the Bidders unopened.

EVALUATION CRITERIA

Considering the importance and complexity of proposal, consultancy firm is to be procured on “Quality and Cost Based Selection (QCBS)” method with Quality / Cost weightage @ 70:30 as envisaged in “MANUAL FOR PROCUREMENT OF CONSULTANCY & OTHER SERVICES 2017” published by Ministry of Finance, Department of Expenditure.

The bidders qualifying the eligibility criteria will be evaluated for following criteria on the basis of details furnished by them:

To become eligible for qualification, the bidder must secure at least 70% marks in each & 80% marks in aggregate. The department, however, reserves the right to restrict the list of such qualified contractors to any number deemed suitable by it.

Even though any bidder may satisfy the above requirements, he would be liable to disqualification if he has:

a) Made misleading or false representation or deliberately suppressed the information in the forms, statements and enclosures required in the eligibility criteria document.

b) Record of poor performance such as abandoning work, not properly completing the contract, or financial failure/ weaknesses etc.

c) He must give undertaking that he is not blacklisted /debarred in any Govt. Department.

The “Envelope –I” will be opened first in the presence of the intended bidders and if any bidder will not meet with the eligibility criteria stated above then his “Envelope-II” containing financial bid online/manual will not be opened.

Note:The average value of performance of works for time overrun and quality shall be taken on the basis of performance report of the eligible similar works.

Note: Circular No. D/4/EE(P)-III/06 dated 07-03-06 regarding security deposit and Circular No. D/398/EE(P)-III dated 17-06-05 regarding earnest money will be applicable, Circular No. D/SE(QC)/2006/1571 dated 25-10-06, Circular No. SE(QC)/06-07/D-2816 & 2817 dated 20-02-07, D/SE(QC)/2009/10174 dated 23-02-09 regarding quality assurance of work, Circular No. D/167/EE(P)-III/06-07 dated 11-12-06 regarding deleting of arbitration clause from General Condition of contract, D-08/EE(P)-III/NDMC/2012-13 dated 27-11-12 regarding amendment in General Condition of Contract Clause of 10CA, D-03/EE(P)-III/NDMC/2014-15 dated 11-04-14 regarding open space near tree for percolation of water, D-08/EE(P)-III/NDMC/2014-15 dated 06.05.14 regarding amendment in G.C.C Clause 36, D/10/EE(P)-III/NDMC/2014-15 dated 07-05-14 regarding condition for procurement of cement and steel, D/22/EE(P)-III/NDMC/2014-15 dated 10.06.14 regarding implementation of Clause 7,9,17 & 15, D/09/EE(P)III/North DMC/2016-17 dated 09-06-15 dated 09-06-15 regarding additional conditions as per directives of Hon’ble NGT orders in OA No. 21/2014, D/06/EE(P)III/North DMC/2016-17 dated 16-06-16 regarding special conditions as per directives of Hon’ble NGT & EIA Guidance Manual shall be followed and applicable.

NORTH DELHIMUNICIPAL CORPORATION

OFFICE OF THE EXECUTIVE ENGINEER (PR)/CITY-SP ZONE,

3RD FLOOR, OLD HINDU COLLEGE BUILDING,

KASHMERE GATE, DELHI-110006

NORTH DELHIMUNICIPAL CORPORATION

No.: EE (Project)/CITY-SPZ/ 2018-19/06Dated: 04.05.2018

Notice Inviting Tender

Proposals are invited from reputedConsultants for services of“Providing Consultancy Services for Development of Museum and Interpretation Center of Shahjahanabad near Lahori Gate”.

Background

North Delhi Municipal Corporation has an “Haveli” structure built in the year 1929 in the heart of city at Lahori Gate Chowk in old Delhi. The Haveli is a grand structure which reminisces the old glory of Chandni Chowk. The said Haveli was restored in 2004 with the MPLAD Fund of Sh. Vijay Goel, MoS for Youth Affairs & Sports, GoI. Now, it is proposed by Sh. Vijay Goel, that the haveli be converted into a Museum. However, the structure needs fresh maintenance and renovation for converting it into a Museum. North DMC intends to engage a suitable consultant / architect.

Who can Apply

1. Bidder should have satisfactorily completed similar nature of 01 work costing more than 32.30 Lacs or 02 works costing more than 24.20 Lacs or 03 works costing more than 16.15 Lacs, in the last 07 years ending previous day of last date of submission of tenders.
2. Similar nature of work meansArchitectural & Structural Design Consultancy regarding conservation and redevelopment / adaptive re-use projects within the precincts of the Walled City, Shahjahanabad.
3. The value of the executed works shall be brought to current costing level by enhancing the actual value of work at simpler rate of 7% per annum; calculated from the date of completion to last date of receipt of applications for tenders.
4. The bidder should have average Annual Financial Turnover of Rs. 20.20lacs during last three financial years ending 31st March, 2017.
5. The bidder should not have incurred any loss more than 2 years during the last 5 years ending 31st March, 2017.
6. The bidder should have a solvency of Rs. 16.15 lacs.

Earnest Money

Rs. 81,000/- (Rupees Eighty one thousand only) in the form of Treasury challan/deposited at Call Receipt of a Scheduled Bank guaranteed by the Reserve Bank of India/Banker’s Draft of a scheduled Bank/Demand Draft of a Scheduled Bank/Fixed deposit receipt (FDR) of a Scheduled Bank in favour of Commissioner, NDMC.

How to Apply

The Tender document may be collected from the address given below from 04.05.2018 to 04.06.2018 on all working days between 10:00 to 17:00 hrs. along with a non refundable document fee of Rs. 1000/-(Rupees One Thousand only) in cash or in the form of Demand Draft/Pay order in favour of Commissioner, NDMC.

Executive Engineer (Project)/ City - SP Zone

3rd Floor, Old Hindu College Building

Kashmere Gate, Delhi-110006

Ph. No. 011-23988845

The Tender document form may also be down loaded from the official website of NDMC, i.e. on or before 05:00 PM of 04.06.2018. The downloaded bid documents may be used for tender purposes accompanied with the draft for the tender cost in favour of Commissioner NDMC.

The proposal shall contain the following:

1. Technical Bid
2. Financial Bid

The Technical Proposals shall be submitted in cover clearly marked “Technical Bid”.Financial bid shall be received online only.The second envelope shall contain Earnest Money andnon refundable tender document fee Rs. 1,000/- (Rupees One thousand only), in case of down load of tenders from website.

The tenders not accompanied by Earnest Money in prescribed form shall be summarily rejected.

Financial bid shall be received ONLINE only.

Financial Bid of those Bidders not substantially responsive shall not be opened.

The bidders qualifying the eligibility criteria will be evaluated for following criteria on the basis of details furnished by them:

To become eligible for qualification, the bidder must secure at least 70% marks in each & 80% marks in aggregate. The department, however, reserves the right to restrict the list of such qualified contractors to any number deemed suitable by it.

Activity schedule

The schedule of the issue/pre-bid meeting/receipt of tender shall be as under:

*Tentative

If any information furnished by the applicant is found incorrect at a later stage, he shall be liable to be debarred from tendering/ taking up of work in NDMC. The department reserves the right to verify the particulars furnished by the applicant independently. Conditional Tenders are liable to be rejected.

If any of the above days happen to be holiday, then the tenders will be sold/received and opened on the next working day at the same time.

The applicant must submit the proposals duly filled with prescribed documents in sealed cover in the office of Superintending Engineer /City-SP Zone, Room No.202, 2nd floor, Nigam Bhawan, Kashmere Gate Delhi-110006 upto 06.06.2018, 3.00 P.M. and technical bid will be opened on the same day at 3.15 P.M.

Executive Engineer (Project)

City-SP Zone

North DelhiMunicipal Corporation

SECTION II

INSTRUCTIONS TO BIDDERS

1. General

Those instructions set out the requirements for the preparation of proposal in a form acceptable to the North DelhiMunicipal Corporation (hereinafter referred to as “NDMC”).

The Bidders are invited to submit a technical and a financial proposal for the services of“Providing Consultancy Services for Development of Museum and Interpretation Center of Shahjahanabad near Lahori Gate”. The NDMC will select firm among the shortlisted firms in accordance with the method of selection indicated in this tender documents. The proposal will be the bases for contract negotiations and ultimately signing the contract with selected firm/consortium.

1. Invitation of Submit a Proposal

This “tender documents” comprises:

-Covering Letter

-Instructions to Bidders

-Terms of Reference

-Forms of Proposal

1. Clarifications

Bidders requiring any clarification on the tender document may notify NDMC in writing or by facsimile. At its sole discretion, NDMC forward to each Bidder, a copy of NDMC response including a descriptionof the enquiry but without identifying its source.

All correspondence / enquiries should be submitted to the following in writing by fax / registered post / courier:

Address:NORTH DELHIMUNICIPAL CORPORATION

OFFICE OF THE EXECUTIVE ENGINEER (PR), City-S. P. ZONE

3rd Floor, Old Hindu College Building,

Kashmere Gate, Delhi-110006

Phone:011-23988845

1. Amendments to RFP
2. At any time prior to the Proposal Due Date, as indicated in the tender documents, Time Schedule, NDMC may, for any reason, whether at its own initiative or in response to clarifications requested by Bidder, amend the tender documents by the issuance of corrigendum.
3. Any Addendum thus issued would be in writing and sent to all the Bidders who have received and acknowledged the tender document and shall be binding upon them. Bidders shall promptly acknowledge receipt thereof to NDMC.
4. In order to afford Bidders reasonable time to take the corrigendum into account, or for any other reason, NDMC may, its discretion, extend the Proposal Due Date.

1. Language and Currency.
2. The Proposal and all related correspondences and documents shall be written in English language.
3. The currency for the purpose of the Proposal shall be the Indian Rupee (INR).

1. Validity of Proposal
2. The Proposal shall remain valid for a period not less than One hundred and fifty days (150) days from the Proposal Due Date. NDMC reserves the right to reject any proposal/all proposals that does not meet this requirement without assigning any reasons.
3. Prior to expiry of the Proposal Validity Period, NDMC may request the Bidders to extend the period of validity for a specified additional period.
4. The Successful Bidder shall, where required, extend the Proposal Validity Period till the date of execution of the consulting contract.

1. Site Visit

Bidders may carry out site visit at any time at their cost prior to preparation of proposal.