OFFICE OF THE COMMANDANT 42 ASSAM RIFLES, PIN-932042, C/O 99 APO
TENDER NOTICE : FOR CONSTRUCTION OF COMMUNITY HALL AT VILLAGE, MACHUM, CHANGLANG DISTRICT (ARUNACHAL PRADESH) COST RS 3 LAKHS UNDER DGAR CIVIC ACTION PROJECT FOR THE FY - 2015-16(PROJECT IDEN NO.ALP/1287/2015-16) IN RESPECT OF 42 ASSAM RIFLES
Tele No : 03800-242832
Tender Notice No. 1301/130/GS(MCA)/2015-16/672Dated :05 Dec 2015
1.Sealed tender are hereby invited ‘by hand’ for “Construction of community hall at village, Machum, Changlang District, Arunachal Pradesh” Cost Rs. 3 Lakhs under DGAR Civic Action Project for the FY- 2015-16 (Project Iden No. ALP/1287/2015-16)from the interesting firms/ consultants who are eligible and having experience in the works. The requirement as listed in appendix is approximate and quantities may vary at the time of construction of the project depending on the situation for which no compensation will be entertained.
2.The tenderer should quote one rate and should send one tender only. The rate should be written neatly both in figure as well as also in words. If there is any alteration should be authenticated with the initial of the tenderer failing which the tender is likely to be rejected.
3.The tender must accompany the following documents without which the tender will be rejected :-
(a)Income tax clearance certificate for the assessment year 2014-15 issued by the income tax department. If the tenderer is exempted from the income tax acertificate from the competent authority be obtained to that effect.
(b)A power of attorney in favour of signatory of the tender if the tender is signed by any other person/persons other than the actual tenderer or on his behalf of a first alongwith the signature attested by the Gazetted Officer.
(c)Tender fee Rs. 500/- (Rupees five hundred) will be deposited by the tenderer into Commercial Bank/ Treasury under head ‘2055’ Police Assam Rifles Tender fee-Miscellaneous and one copy of the challan should accompany the tender in favour of the Commandant 42 Assam Rifles, c/o 99 APO. Payment in no other form shall not beaccepted.
(d)A sum of Rs 6,000/- (Rupees six thousand only) as earnest money i.e of total value of the contract will be deposited by thetenderer in the form of deposit at call receipt in favour of the Commandant, 42 Assam Rifles, c/o 99 APO and will accompany the tender.
(e) An attested copy of the passport size photograph of the signatory of tenderer shall have to be affixed on tender form.
4.The tenders will be received in a Two bid system (Technical Bid and Cost Bid) at 1000 hrs on 26Dec 2015 at Bn HQ 42 Assam Rifles, Jairampur (Arunachal Pradesh).
(a)Technical Bid.First cover (to contain the following Technical Bid) will open at 1030 hrs on 26 Dec 2015.
(i) Tender fee.
(ii)Earnest Money.
(iii)Tender Notice form No 101 duly signed by the tenderer in all pages with stamp and date.
(iv)Pan Card No alongwith photocopy duly attested by Class-1 Gazettedofficer in tender form.
(v)Financial stability certificate from scheduled/nationalized Bank mentioningthe approximate value up to which the tenderer is capable undertaking thecontract.
(vi)Power of attorney (if the tender not signed by the actual tenderer tender issubmitted on behalf of a firm).
(vii)Passport size photograph of the tenderer pasted duly attested by class-I Gazetted officer.
(viii)Valid Trading License for the state for which tender is submitted.
(b)Cost Bid. Second cover to contain the following (Cost Bid Form No 102) will be opened on evaluation of technical bids tenders. Date of opening of cost bid tenderswillbe intimated to the valid tenderers after evaluation of Technical Bids.
(i)Price/ rate of the items in tender notice from or on letter head pad of thetenderer or firm.
(ii)Details of rates taxes duties discounts, if any quoted by the bidder. These details should be submitted on tender form obtained from this unit (42 Assam Rifles) or on the letter head pad of the tenderer.
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5On finalization of the contract, the successful tenderer will have to furnish security deposit at the rate of 5% (five percent) of the total value of the contract by depositing amount in any scheduled/Nationalised Bank in favour of the Commandant 42 Assam Rifles c/o 99 APO.
6.If successful contractor fails to deposit security money and sign the contract deed within the stipulated date, the earnest money deposited by him will be forfeited to the state and tenderer will be debarred from entering into contract with Assam Rifles for a period of two years.
7.If the approved contractor fails to comply with the terms and conditions of the Tender Notice, he shall be liable to make good of the loss sustained by the Department as a result of failure of the contract.
8.Tender forms will be available in the office of the undersigned on any working day from 0830 hrs to 1400 hrs which will be issued on production to tender fee Challan as per paragraph 3 (c) above. Any other information required by the tenderer may be obtained from the office of the undersigned on any working day.
9.The tender must be furnished under a strong security fastened, sealed with distinctive device. Technical bid and cost bid be put in separate sealed covers marked as “Tender form for ‘Construction of community hall at village, Machum, Changlang District, Arunachal Pradesh” (Iden No. ALP/1287/2015-16)in respect of 42 Assam Rifles. The tender should reach in the office of the Commandant 42 Assam Rifles, c/o 99 APO at Jairampur (Arunachal Pradesh) upto 1000 hrs on 26 Dec 2015 and will be opened on the same day at 1030 hrs in presence of the tenderer or authorized representatives.
10.The Commandant, 42 Assam Rifles reserves the right to cancelled/reject any tender without assigning any reasons thereof.
11.The tender must quote their rates in figures and should be inclusive of all taxes. The rates once quoted will be valid upto 31 Mar 2016.
12.Liquidated Damages (LD).In case the firm does not complete the supply order within the delivery period liquidated damages will be charged @ 0.5% per week or part there of the total value of stores upto a maximum 10% of the total value of stores undelivered.
13.Token Liquidated Damages In case of circumstances beyond the control of the vendor at the sole discretion of the purchaser. Token Liquidated Damages upto to 10% of the normal liquidated damages may be imposed by the Competent Financial Authority. The circumstances which allow token LD to be imposed will be decided on case to case basis by the competent financial authority and his decision shall be final.
Sd/xxx xxx
(R S Pujari)
Major
Adjutant
for Commandant
Distribution :-
1.HQ DGAR (GS/Engr Br), Shillong-10- For info please.
2.HQ DGAR (PRO Cell), Shillong -10- You are requested to publish the Tendernotice on National & Regional News paper.
3.HQ DGAR (Sig branch), Shillong-10- You are requested to publish the Tender
Notice on AR web site.
4.HQ IGAR (North/South/East), c/o 99 APO- For info pleases.
5.All Sectors/All Bns/ARTC&S- For info please.
6.All Approved contractor - For info please.
7.A Branch (Internal) - Please detail a board of Officer for theopening of tender on date mentioned in the tender notice.
8.Office Copy.
Tender Notice Form No – 101
Issued to : ______
Form No :______
Tender for Construction of Community Hall at Machum village,Changlang District (Arunachal Pradesh)Cost Rs.3.00 lakhs under DGARCivic Action Project for the FY 2015-16 (Project Iden No ALP/1287/2015-16) in respect of 42 Assam Rifles.
(a)Location : Machumvillage, Changlang District (Arunachal Pradesh)
(b)Type of Shelter : Construction of community Hall at Machum village ChanglangDistrict (Arunachal Pradesh) Cost Rs.3.00 lakhs under DGARCivic Action Project for the FY 2015-16 (Project Iden No ALP/1287/2015-16).
Tender fee Rs. 500/-deposited under Treasury Challan No______dated_____2015.
Earnest money Rs. 6,000/-(Rupees Six thousand)only as fixed for the above Schedule in the Tender Notice) deposited Vide ______dated______.
Delivery and construction of the project at Machum village as per the direction of the Contract Operating Officer of 42 Assam Rifles.
To,
42 Assam Rifles Tender Notice : 2015-2016.
1.I/We hereby agree to abide by all terms and conditions of the Assam Rifles Tender Notice issued by the 42 Assam Rifles for the “Construction of Community Hall at Machum village, Changlang District (Arunachal Pradesh)for the FY 2015-2016 in response to which I/We have submitted this letter.
2.I/We the undersigned, do hereby also agree, in case of acceptance of this tender as per instructions given in the Tender Notice No______dated______issued by 42 Assam Rifles in response to which I/We, have submitted this tender at the rates noted against each tendering the full period of currency of the contract.
3.I/We attached hereby the scanned copy of the following documents as required under Clause No. 4 of the aforementioned Tender Notice.
(a)Tenderer should quote their PAN (Permanent Account Number) card number issued by Income Tax Department of their Jurisdiction and submit attested photocopy of PAN card.
(b)Upto date Financial Stability Certificate from any Scheduled preferable Nationalised Bank mentioning the approximate value upto which the tender is capable to undertake contracts.
Signature of Tenderer______
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(c)A latest power of attorney in favour of signatories of the tender in case oftenderis signed by a person’s other than actual tenderer or on behalf of Firm/Company the tenderer’s signatures must be attested by a First Class Magistrate.
(d)A passport size photograph of the signatory of the tender shall be pasted and will be attested by a First Class Gazetted Officer.
(e)Copy of valid Trading Licence for all tenderer withthe valid period of contract period for the State for sale of the commodities quoted for duly attested will beattached except in case of the schedule pertaining to interior locations where authority for issuing of trading licence are not existing. Notwithstanding the same Valid Trading Licence for areas where trading licence from respective state is mandatory should be submitted.
(f)Copy of challan duly attested will be enclosed with each tender.
NOTE :In the event of submission of photocopy of any of the document, the same should be countersigned by any Class I (one) Gazetted Officer.
4.In the event of tender being accepted. I/We agree for the contract to be operative and binding upon me/us from the date of socialcommunication of acceptance by DGAR/IGAR/DIGAR without furnishing the security deposit from Scheduled Bank preferably Nationalised bank, falling which I/We further agree that the offer of contract shall be deemed to be evoked and earnest money forfeited.
Signatures of Tenderers
Complete Postal Address in Capital Letter
Pin Code No :______
Telephone No:______
Dated:______
Tender Notice Form – 102
Form No :______
Tender for Construction of Community Hall at Machum Village Changlang District (Arunachal Pradesh) Cost Rs.3.00 lakhs under DGAR Civic Action Project for the FY 2015-16 (Project Iden No ALP/1287/2015-16) in respect of 42 Assam Rifles.
Tender feeRs.500/- deposited under Treasury Challan No______dated______2015.
Earnest MoneyRs. 6, 000/- (Rupees six thousand (as fixed for the above Schedule in the Tender Notice) deposited vide______dated______.
Delivery of stores and construction of the project will be made at Machum village as per the direction of the Contract Operating Officer of 42 Assam Rifles :-
Ser No / Nomenclature of items / A/U / Qty / Rate / Amount1. / Cement (50 Kgs bag) 43 gde / Bag / 45
2. / Sand fine / Cuft / 270.00
3. / Stone aggregate 20 mm / Cuft / 80.00
4. / Stone aggregate 40 mm / Cuft / 250.00
5. / Bricks sub class ‘B’ / Nos / 1500
6. / MS rod tor steel 10mm dia / Kg / 16.00
7. / MS rod tor steel 8mm dia / Kg / 25.00
8. / Stone aggregate 63 mm / Cuft / 350.00
9. / Prefabricated tubular structure of size 9.00m x 4.00m x 3.00m incl of all necy nuts & bolts etc (weight of structure -400.00 kg) / Set / 01
10. / Pre-coated GI sheets corrugated 0.50mm thick of 3000 mm long & 1000m wide / Nos / 64
11. / Steel glazed window of size 1.00m x 1.20m incl necessary fittings, glass panes etc with frame / Nos / 06
12. / Steel door of size 1.00 x 2.00m incl necessary fittings with frame / Nos / 04
13. / Synthetic enamel paint any shade / Ltr / 30.00
14. / Metal primer / Ltr / 8.00
15. / IInd class hard wood scantling 75x50mm / Cuft / 18.00
16. / Plywood 4mm thick / Sqft / 400.00
17. / Wood primer / Ltr / 10.00
18. / Wooden beading 50mm wide 12 mm thick / Rft / 450.00
19. / Misc items such as J hooks with nuts & washers, binding wire etc / LS / -
20. / PVC wire 1.5 sqmm S/C alumn / RM / 300.00
21. / PVC caping & casing 25 mm / RM / 60.00
22. / Tube light set 1 x 40W incl choke etc / Set / 04
23. / Ceiling fan 1200mm incl regulator & fan hooks etc / Set / 04
24. / Switch piano type 5 amp / Nos / 08
25. / Socket piano type 5 amp / No / 01
26. / PVC switch board 4” x 7” / Nos / 02
Cost of materials
Labours charges for complete construction
Total
Signatures of Tenderers
Complete Postal Address in Capital Letter
Pin Code No:______
Telephone :______
Dated :______