TOWN OF PUTNAM
OFFICE OF ECONOMIC & COMMUNITY DEVELOPMENT
156 MAIN STREET
PUTNAM, CT 06260
REQUEST FOR QUALIFICATIONS / PROPOSALS FOR
BROWNFIELD CONSULTING SERVICES FOR THE
HISTORIC BELDING-CORTICELLI MILL COMPLEX,
107 PROVIDENCE ST., PUTNAM, CT
RFQ/P Issue Date: Monday, August 29, 2016
RFQ/P Due Date & Time: Monday, September 26, 2016
The Town of Putnam, acting through its Office of Economic & Community Development will receive proposals from qualified firms/teams to conduct environmental investigations, hazardous building material inspections, structural evaluations, and elements of reuse planning, and to conduct public information/outreach as outlined in the accompanying specifications, in accordance with the following instructions, conditions and reservations.
Sealed proposals are due by Monday, September 26, 2016 by 4:30 p.m. at the Putnam Economic & Community Development Office, 156 Main Street, Putnam, CT 06260. No proposals will be accepted after the date and time noted. On the outside of your sealed proposal (as well as any courier service envelope), please clearly indicate “Proposal for Brownfield Consulting Services for the Historic Belding-Corticelli Mill Complex,” the due date of the proposal, and the name of the firm making the proposal.
Proposers shall submit one (1) original, seven (7) hard copies and one (1) electronic copy of the Statement of Qualifications / Proposal in a sealed envelope clearly marked as indicated above.
Statements of Qualifications / Proposals will not be accepted by fax or e-mail. The Town of Putnam is exempt from Federal and State Taxes.
Proposers are requested to submit any questions on the form and content of the Request for
Qualifications to Town Economic & Community Development Director Delpha Very by
email at no later than Friday, September 16, 2016. The subject line of the e-mail should read “RE: Proposal for Consultant Services/Belding”. All questions will be compiled and the answers distributed by e-mail to all interested Consultants by Tuesday, September 20, 2016.
To view the full Request for Qualifications and Proposal, including Scope of Work, requests may be made electronically by email to: . The subject line of the email should read “RE: Proposal for Consultant Services/Belding”
The Town of Putnam reserves the right for any reason or no reason, to reject any Proposal or all Proposals, to negotiate with any or all Proposers, to waive any informalities, irregularities or omissions in any Proposals received or to afford any Proposer an opportunity to remedy any informality or irregularity if in the opinion of the Town it is in the best interest of the Town to do so, whether or not it is the lowest dollar fee proposal.
SECTION 1: INTRODUCTION
The Town of Putnam, CT is accepting Statements of Qualifications/Proposals from qualified consulting firms to complete environmental, structural engineering and planning services at the Historic Belding Mill, located at 107 Providence Street, Putnam, Connecticut. In 2015, the Connecticut Department of Economic and Community Development (DECD) awarded the Town of Putnam a grant via the Historic Brownfield Revitalization Initiative.
The Town of Putnam is a community which grew up around its textile mills. These mills continue to define the character of the Town to a large degree. The Belding Mill is one of the largest mills remaining in Town, an iconic landmark and a link to the Town’s manufacturing heritage. The Town of Putnam’s goal for this project is to facilitate the preservation and successful reuse of the Belding Mill, in accordance with the Town’s Plan of Conservation and Development and the community’s smart growth initiative. The project objectives are to complete the investigations and planning needed to accurately assess the degree and extent of contamination, to estimate the costs of necessary cleanup, and to provide structural evaluations and reuse planning that can be used to stabilize the site structures and plan for reuse.
This Request for Qualifications and Proposal (RFQ/P) describes the Scope of Work and requirements for qualified firms to submit qualifications for consideration. Proposed work must comply with the conditions of the DECD Grant, the terms of this RFQ/P, and with applicable and relevant local, state and federal rules and regulations. This RFQ/P also requests that each Proposer provide a fee proposal for those services that can be accurately scoped at the start of the project, based on available information.
SECTION 2: Project Information
A. Client Contact
The Project will be managed by the Town of Putnam Department of Economic and Community Development. All correspondence regarding this RFQ/P shall be in writing via email addressed to . Proposers are prohibited from contacting any Town of Putnam staff by any other means regarding this RFQ/P.
B. Site Description
The site consists of a triangular-shaped parcel, approximately 2.0 acres, located at 107 Providence Street in Putnam, Connecticut. It is bounded by Providence Street to the south, the Quinebaug River to the west and private residential properties to the east.
The site is occupied by a 19th Century former textile mill, known today as the Belding Mill. The mill manufactured cotton and silk thread from the 1880s until the early 1990s. More recently, the site has been used for a variety of office, commercial and light industrial activities. Thirteen buildings, mostly interconnected and totaling approximately 125,000 square-feet of floor space, comprise the Belding Mill; the site also includes a fourteenth building detached from the other buildings. The buildings are primarily brick masonry structures; some building foundations adjoin portions of a dam and retaining walls alongside an impoundment and tailrace. The largest mill building (Building 1) was constructed in 1872, with multiple later additions, and is five stories high. The other buildings, most connected to Building 1, were constructed between 1872 and 1941.
The Belding Mill is part of the Town of Putnam’s Industrial Heritage Overlay District (IHOD), specially designated properties which contain historic mills that are eligible for inclusion of residential uses by an IHOD Special Permit. The IHOD is a special district created to protect and maximize the economic potential of several river mill structures important to the Town’s history, character, and landscape.
C. Regulatory Status
While operating as Belding-Corticelli, Inc. (a.k.a., Belding-Corticelli Thread Co., a.k.a., Carlyle Industries, Inc.), the site operated as a small quantity generator of hazardous wastes. The site entered the Connecticut Property Transfer Program with two Form III filings in 1993 and 1997. The Site is also listed under the CTDEEP database as a Leaking Underground Storage Tank site (with remediation started but not complete).
D. Previous Investigations and Remediation
Following the shutdown of the thread manufacturing facility and entrance into the CT Property Transfer Program, the certifying party (Carlyle Industries) contracted with environmental consultants to perform certain environmental investigations, which included Phase I ESA; Phase II ESA and Asbestos Inspection; and a Phase II Investigation. In addition, soil remediation was reportedly performed in at least three areas where petroleum contaminated soils were present. The cleanups were halted before achieving compliance with the RSR soil criteria because of the difficulty in accessing soils due to the proximity of building foundations, utilities and the public road. Documentation of previous environmental investigations and remediation is not available from the Town of Putnam, but some documentation is presumed to be available from the CTDEEP.
In 2015, the Town of Putnam was awarded a Making Places Grant, funded by the Preservation Division of the Department of Economic and Community Development, and administered by the CT Trust for Historic Preservation. The studies completed under the Making Places Grant included a building condition review; structural evaluation; redevelopment planning scenarios, including cost estimates and pro-forma; hazardous building materials review; documentation of historic conditions and preparation of a nomination for the National Register of Historic Places for the Belding-Corticelli Mill. Proposers may request a copy of the report of these studies by emailing Delpha Very at .
section 3: Scope of services
The following sections describe the preliminary scope of services anticipated to be performed by the selected Consultant. The final scope of services and budget will be negotiated with the selected Consultant, depending on site conditions and prioritization of tasks.
A. Hazardous Building Material Assessment and Abatement Design
Perform assessments of existing structures to support the permitting and contracting of HBM abatement in conjunction with various reuse, renovation and/or demolition scenarios. Include the identification and quantification of:
· Asbestos-containing building materials
· Lead-based paint
· polychlorinated biphenyls (PCBs) present within electrical equipment, fluorescent light ballasts, hydraulic systems and building materials
· Universal Wastes, including: PCB/DEHP containing light ballasts, mercury-containing devices (e.g., mercury switches, thermometers, thermostats, lamps), chlorofluorocarbons
· Residual oil and/or hazardous materials left on-site, including within engines, furnaces and other heating or power generating equipment
Present the results of the HBM Assessment in a detailed report, which will include the results of all testing; inventories of the identified HBM including quantities; line drawing floor plans that will depict the layout of each inspection area with sample locations, sample logs and laboratory chains of custody. Include an itemized opinion of cost for the abatement of the hazardous building materials, including all construction and monitoring services. Note that although extensive HBM abatement activities have already been performed on the site, HBM remains in significant portions of most site buildings.
B. Environmental Site Assessments and Remedial Action Plan
Complete comprehensive environmental investigations in accordance with applicable state and federal standards, as described below.
1) Phase I Environmental Site Assessment
Conduct a Phase I Environmental Site Assessment in compliance with the All Appropriate Inquiries Final Rule at 40 CFR Part 312 and ASTM Standard E1527-13. The Phase I ESA must also conform to the latest Connecticut Department of Energy and Environmental Protection (CTDEEP) Site Characterization Guidance Document, and provide a complete Conceptual Site Model to serve as a basis for subsequent Phase II/Phase III investigations and remedial planning. Provide an electronic copy of the draft Phase I ESA report for review. Upon approval of the draft report by the Town, deliver the final report as one hard copy and one electronic copy (.pdf format).
2) Phase II / Phase III Investigation Work Plan and Budget Estimate
Prepare a written Work Plan and Budget Estimate for a Comprehensive Phase II / Phase III Investigation. The Work Plan must include a description of anticipated field and laboratory testing methods, the rationale for each, and a schedule for implementation. The cost estimate must include unit costs / daily rates for professional services and for subcontractors, materials, equipment, etc. The Town will review and may request additional information and/or changes to the Work Plan. The Consultant will proceed with the Phase II/Phase III Investigations only after receiving written approval of the Work Plan, budget estimate and contract modification. Upon approval of the draft Work Plan by the Town, deliver the final Work Plan as one hard copy and one electronic copy (.pdf format).
3) Phase II and Phase III Investigations
Conduct comprehensive investigations of environmental conditions in areas of concern (AOCs) identified in the Phase I ESA, in accordance with the CTDEEP Site Characterization Guidance Document and applicable state and federal rules and regulations. Phase II and Phase III Investigations may be combined and reported in one comprehensive document. The Phase II/Phase III Report must fully characterize each release area and provide a complete, updated, validated CSM in accordance with the SCGD. Provide draft(s) of the Phase II/Phase III document(s) to the Town of Putnam for review and approval before finalizing these documents
4) Remedial Action Plan and Remedial Cost Estimate
Prepare a detailed Remedial Action Plan (RAP) that, when implemented, will successfully address the site’s release areas to achieve compliance with the applicable provisions of the Connecticut Remediation Standard Regulations (RSRs). The RAP must take into account existing uses and potential reuse options for the site, and the environmental and cultural setting.
Provide a separate document including opinions of cost for the selected remedial option(s).
Provide drafts to the Town of Putnam for review and approval before finalizing the RAP and Remedial Cost Estimate.
C. Site Survey / Site Plans
Survey the site and prepare a site plan to A2 / T2 standards. The surveyed site plan is to be used as the base map for all site mapping prepared as part of the Phase II/Phase III Investigations and Remedial Action Plan. Deliver site plans to the Town in both hard copy and AutoCAD formats.
D. Structural Evaluations
Conduct structural evaluations of buildings, utilities or other structures, in conjunction with the Remedial Action Plan, to ensure that any planned remediation will not impact the integrity of such structures. Include this information in the Remedial Action Plan.
Depending on budget availability and prioritization by the Town, perform supplemental structural evaluation(s) of site structures, including, but not limited to: (1) assessment of the integrity of the building foundations and walls in the areas nearest the Quinebaug River dam, headrace and power house; (2) load ratings of one or more building floors. Provide a Structural Evaluation Report that summarizes the procedures, findings and recommendations.
E. Reuse Planning
Provide Reuse Planning for the Belding Mill, which will include:
• Evaluation of compliance with building and environmental codes, and with the Americans with Disabilities Act (ADA)
• Historical study to determine the historical significance of each of the eleven site buildings
• Traffic flow and parking study to determine future needs and location options
• Utility assessment/engineering feasibility study to evaluate electrical, plumbing and mechanical capacities
• Assessment of potential improvements for public access to the Quinebaug River
• Preliminary market analysis to determine the viability of reuse options including industrial, commercial, retail, educational, cultural, and residential uses; the market analysis will include a demand study that addresses absorption capacity, vacancy rates, other proposed projects, and cost-benefit assessments for different reuse options. These studies will help in marketing the site, and
Present the results of these studies and analyses in a Reuse Planning Report suitable for use to help market the site to sophisticated developers. Provide a draft of this Report to the Town of Putnam for review and approval before finalizing.