Office Administrator/Receptionist

The Executive Assistant will be the voice and face of GVA lighting and will act and maintain a professional image and demeanor with all employees, management, executives, clients and visitors. This position requires the ability to work independently, exercising judgment and initiative while projecting a tactful, diplomatic and professional approach at all times. This is a permanent full-time opportunity working in our office located in Mississauga, ON Monday-Friday 7:30am - 5:00pm.

Responsibilities:

  • Respond to all incoming phone calls and other general requests
  • Ensures that the office runs efficiently (responsible for the maintenance of office equipment and supplies, management of office cleaning services)
  • Daily morning office/shop floor’ preparation (opening the office at 7:30AM, setting hot drinks, checking supplies in washrooms, setting temperatures)
  • Implementation and enforcing the company’s dress code and other policies
  • Active member of company’s Safety Committee
  • Account payable, account receivable and credit cards data entry
  • Mailing and filing
  • Assists the President with executive assistant duties as needed
  • Other office duties as required.

Desired Skills & Experience:

  • Demonstrated high level of interpersonal skills required to succeed in a collaborative working environment
  • Must display positive attitude and a friendly communication style
  • Demonstrated ability to work in fast paced, technology and engineering based environment
  • Proven ability to prioritize workflow, multi task and detail oriented
  • Excellent customer service and organizational skills required
  • Excellent communication skills both written and verbal
  • Ability to work both independently and in a team
  • Self starting, proactive and able to show initiative
  • Ability to exercise good judgment
  • Strong computer skills including Microsoft Office: Outlook, Word, PowerPoint and Excel
  • Experience working with accounting software or ERP
  • Multilingual (French, Russian, Spanish etc)-an asset
  • Must possess a valid Ontario driving licence and a reliable mode of transportation (for office supplies purchases)
  • Business Administration courses -an asset
  • Design related courses (Interior Designer, Lighting Designer, Architect)-an asset

Additional Information:

  • All selected candidates must pass behavior/motivation on-line test
  • Compensation: Competitive salary based on skills and experience
  • No relocation provided

If you want to be part of a young, dynamic and growing organization and you are the candidate we are looking for please submit your application (resume and cover letter) stating your salary expectation for this position to .

We thank all the candidates for their interest in GVA lighting, however only selected candidates will be contacted