Offer Letter Template to a Temporary Employee
{INSERT LETTERHEAD}
Insert Date
Insert Name of Selected Applicant
Insert Address
Dear Insert Name:
The {Insert Name of Department} is pleased to extend an official offer to you for the position of {insert position title}. The position has a salary of ${XXXX} per hour with a start date of {insert date of hire}. Your supervisor {Insert supervisor name, title} will work with you and provide resources to assist you as you transition into your new role. Your supervisor {Insert supervisor name, title} will work with you and provide resources to assist you as you transition into your new role.
This position is considered to be temporary and as such is NOT eligible for a health benefits package and participation in a retirement program. The employment period is expected to end {insert date}. You will be expected to work {insert either scenario 1. Or 2. -- 1 . less than 30 hours per week for less than 4.5 months OR 2. 30 - 40 hours hours per week for less than 90 days}.
For your first day processing you will report to:
Location: {insert name of Department} {insert Department address}
Time: {insert time} AM
Contact: {insert Department HR Contact}
Our organization, as a recipient of federal funds, participates in the E-Verify system, an internet-based system operated by the Department of Homeland Security and U.S. Citizenship and Immigration Services to verify eligibility to work in the United States regardless of citizenship. This verification must be conducted within three business days and will be based on the Form I-9 documentation you provide.
Please sign this letter as an indication of your acceptance of this offer and return to me by (insert date). The offer and acceptance of this position is considered “at will” and is not to be viewed as a contract. Additionally, this position is considered to be nonexempt from the requirements of the Fair Labor Standards Act concerning overtime compensation. Any hours worked in excess of 40 hours per week must have prior approval by your supervisor. The offer is contingent upon the successful completion of the degree verification, background check processes, and work authorization verification. Continued employment is contingent upon satisfactory performance and availability of funding.
You will receive an email to {insert selected applicant’s email} prompting you to initiate the onboarding process via a secure web enabled system. I believe that you will be a valued contributor not only to our division but also to Texas A&M Engineering as a whole, based on your potential and previous experience. Please contact me if you have any questions.
Sincerely,
{Supervisor’s Name}
{Supervisor’s Title}
I accept the position as {insert position title} as described above.
{insert Selected Applicant Name} Date
C: Employee’s Personnel File