October 6, 2017 SENECA GAMING CORPORATION
Request for Quotation: RFQ SBCC-0097-18JC- Purchase of New Ford F550 with 18’ body and liftgate for Seneca Buffalo Creek Casino & Hotel in Buffalo NY
I. RFQ Overview
This is a Request for Quotation (RFQ) on behalf of the Seneca Gaming Corporation (SGC). It is imperative that you read and respond if you are interested in providing a proposal. Any questions that you have can be submitted via e-mail to John Czepinski.
The Seneca Buffalo Creek Casino located in Buffalo NY is seeking an authorized Ford Dealer to supply the below vehicle for the property.
Your proposal is due back to me via e-mail by Friday October13th 2017 12PM ET
II. Seneca Gaming Requirements Overview
Go to WWW.SENECAGAMINGCORPORATION.COM to review SGC Business Standards for PO Terms and Conditions.
Risk Management/Insurance: At all times, during the fulfillment of any resulting Purchase Order or Contract, the Awarded Vendor(s) shall obtain and keep in force insurance coverage acceptable to SGC’s Risk Management Department. SGC’s insurance requirements for vendors vary according to the nature of the contract and degree of risk, but normally include general liability, automobile liability, and workers’ compensation coverage. In addition, in appropriate cases, SGC may require professional liability/errors & omissions coverage and/or network security/data privacy coverage. Proof of insurance coverage must be provided to SGC Risk Management Department. For any questions regarding insurance, please contact the Risk Management Department at .
Failure to maintain requisite insurance will entitle SGC to immediately rescind and/or terminate any resultant business relationship and contract with Awarded Vendor.
Vendor Registration: Awarded Vendor(s) agrees to submit a completed Vendor Registration Form and designated fees as required by SGC’s regulator, the Seneca Gaming Authority (SGA). It is the Awarded Vendor(s) responsibility to fulfill the requirements, submit information and cooperate with any SGA investigation into its business functions, structures and principals when sales by said Awarded Vendor may reach or exceed Seventy Five Thousand Dollars ($75,000); and to maintain the registration/license through the duration of any purchase order or contract resulting from this RFP. Failure to do so will entitle SGC to immediately rescind and/or terminate any resultant contract or business relationship and may result in the suspension of payments to the Awarded Vendor.
Seneca Gaming Authority License: If the anticipated rolling 365 day spend may exceed the $75,000 threshold, The awarded bidder must have or obtain an “NDRG” (or greater) Non Compact license from the SGA before any payments that exceed $75,000 can be paid under this tender.
The SGA may also, in an appropriate case, require the licensure of individual employees of the Awarded Vendor who perform certain services that are or may be closely associated with SGC’s casino operation. As SGA retains the discretion to make this type of determination on a case-by-case basis, SGC is unable at the RFP point in the bidding process to state definitively whether such licensure will be required in any particular case.
Seneca Nation of Indians Business License: In addition to SGA licensure, Awarded Vendor(s) with a calendar year spend of over $10,000 are required to obtain a Seneca Nation of Indians (SNI) business license throughout the course of any contract or business dealings with SGC. It is the Awarded Vendor(s) sole responsibility to maintain and renew the SNI business license in accordance with the terms set forth in the “Seneca Nation of Indians Business Code”. The cost of the license is currently $750.00. The Awarded Vendor must submit the application, together with the requisite fee, within 30 days following award of contract, to the following address: Seneca Nation of Indians, Business Permit Office, 12837 Rte. 438, Irving, NY 14081. To obtain the application form, and for any questions, please contact the SNI Business Office at (716) 532-4900, ext. 5033 or visit the SGC website at http://www.senecagamingcorporation.com/corp_standards.cfm. A copy of the Awarded Vendor’s application should contemporaneously be sent to Seneca Gaming Corporation - Procurement Department, 310 Fourth Street, Niagara Falls, NY 14303
III. Product Requirements
Our last Ford Fleet FIN # was QL574
Supply (1) New 2017 or 2018 Ford F550 Chassis XL 4 X 2 SD Regular Cab 205” WB DRW equipped with a 18’ Morgan Aluminum Dry Freight Box & Theil Aluminum Tuck Under Liftgate.
We’re looking a basic truck with minimal options.
Required features
White in color preferred.
Cloth or Vinyl Seats
V8 Gasoline Engine
Automatic Transmission
Power Equipment Group
IV. Proposal Format.
Dealer to register, inspect & deliver vehicle to Seneca Buffalo Creek
Provide vehicle “Build Sheet” with feature/options listed for the vehicle proposed.
Please provide the pricing on your company’s quotation form or letterhead. List any additional discount/rebates separately. Note our last Ford Fleet # above.
Include Lead Time for the vehicle.
/John Czepinski
Buyer Capital & Construction
310 Fourth Street Niagara Falls, NY 14303
P:716-501-2162
W: SenecaCasinos.com