Oakwoods Homeowners Association of Bloomington, Inc. (OHA)

Board of Director’s Minutes

Meeting Date: June 11, 2012

Meeting Time:6:00 p.m.

Held at: OHAPark

Item #1: Call to Order

Item #2: Roll Call: BOD Present: Paul Baker, Jason Jerdee, Lydia Shehan, Sandy Dorrell, Paula Schildt, Stephanie Klingele

Guests in attendance: Phil Boulds, David Swearingen, Jim Rump, Sharon Baker, Jeff Stormberger, Mike Lubbert

Absent: April Jackson

Item #3: Appointments

Item #4: Consent Agenda:

  1. Lydiamotioned to approve the 5/14/2012 Meeting Minutes. Stephanieseconded. All approved.

Item #5: Committee Reports

  1. Finance -- Report:

OHA BUDGET: October 2011 - September 2012
Original
REVENUE / 1-Oct-11 / 11-Jun-12
E-Business acct (605) / $ 51.88
Money Market - Roads (4039) / $ 31,290.82
Money Market - Expense (4993) / $ 27,118.61
Money Market - Emergency (7120) / $ 13,202.71
Money Market - Dues Holding (2206) / $ 12,366.11
Uncleared checks / $ -
Bank Account Balances / $ 118,229.24 / $ 84,030.13
Accts receivable / $ 8,742.48 / $ 87,810.55
Total Revenue / $ 126,971.72 / $171,840.68
EXPENSES / ALREADY / DEPOSITS / LEFT TO
SPENT / USE
Capital
Street Improvement & Maintenance / $ 66,039.16 / $(40,455.00) / $3,206.66 / $ 28,790.82
Commons-Trees etc.** / $ 2,240.46 / $ (1,897.81) / $ 342.65
Park / $ 1,000.00 / $ 1,000.00
Sidewalk Project / $ - / $4,645.00 / $ 4,645.00
Storage Lot / $ 1,000.00 / $ 1,000.00
Total Capital Expenses / $ 70,279.62 / $ 35,778.47
Operational
Insurance / $ 3,918.00 / $ (2,820.00) / $ 1,098.00
Accounting / $ 3,000.00 / $ (1,720.00) / $ 1,280.00
Manager Position / $ 3,000.00 / $ 3,000.00
Mowing / $ 5,500.00 / $ (5,000.00) / $ 500.00
Fed & St Taxes / $ 500.00 / $ 500.00
Office, Printing, Postage* / $ 1,500.00 / $ (168.39) / $ 1,331.61
Miscellaneous*** / $ 500.00 / $ (165.00) / $ 335.00
Legal / $ 2,500.00 / $ (396.75) / $ 2,103.25
Property Taxes / $ - / $ -
Website / $ 125.00 / $ (107.40) / $ 17.60
PO Box / $ 100.00 / $ 100.00
Advertising / $150.00 / $ (54.50) / $ 95.50
Contingency / $ 6,500.00 / $ (46.54) / $ 868.42 / $ 7,321.88
Total Operational Expenses / $ 27,293.00 / $ 17,682.84
Miscellaneous
Emergency Fund / $ 10,656.62 / $ 46.09 / $ 10,702.71
Accts Receivable / $ 8,742.48 / $ 87,810.55
Dues Holding for 2012-13 Budget / $ - / $9,866.11 / $ 9,866.11
Minimum Balance in MM accts. / $ 10,000.00 / $ 10,000.00
Total Miscellaneous Expenses / $ 29,399.10 / $118,379.37
Total Expenses / $ 126,971.72 / $171,840.68
  1. Block Captain -- Lydia
  2. Dave Swearingen will be the block captain for Autumn Ct.
  1. Neighborhood Watch – Paul/Lydia
  2. Dave Swearingen attended a meeting at the Bloomington Police Department. He reported that anytime we see something that needs reporting to the police, such as drug dealings, gang activity, etc., the incident needs to be reported more than once to the police. So, make repeated phone calls. Also, try to be very descriptive in your observation. If you can get an unobserved from your house, that would also be helpful. Dave also offered to be our liaison with D. White from the police department.
  1. SIP– Paul
  2. Paul recommended approval of the two bids for street approval (see below). This work will be less than $10,000 of our street budget. This remainder will carry over to next year’s street budget and will have a budget of just less than $70,000 to complete major road repairs next year. Lydia seconded. All approved.
  • Apply CRF Restorative Seal to approx. 4,306 sq. yards to repair Juniper (patch work for 4 areas) and Persimmon & Palm (Woodhavens to end of Palm). Work will be in conjunction with the City of Bloomington or City of Urban projects. Unit Price is $1.20/SY for a total price of $5,167.20
  • Bid from McLean County Asphalt-Concrete Co., Inc. includes work on Palm (Clean and prepare center invert of street, apply tack coat of RC-70 asphalt oil, install by hand sand mix asphalt in center of street as well as misc. Low spots and pot holes in turnaround area, fill major crack lines with hot applied rubberized crack filler for sum of $3,343.00 and work on Spirea (Saw cut and remove section of asphalt near Timberview, Final grade and prepare remaining gravel base, install 3 ½ inches of asphalt on area of 26 sq. yards for sum of $933.00
  1. Commons–The needed funds ($7,800) to construct a trail through MemoryPark have been obtained by private donations and through Friends of the Constitution Trail. Larry Stewart wants to begin with this work in June.
  1. Park Committee –We have received names of three residents who are interested in serving on the Park Committee.
  1. Manager Position–Chrissy White has been hired to assist April Jackson, Treasurer. She will be paid in the role of interim manager. This was approved by board members via e-mail. Chrissy will be paid $1,000 from June to end of September 2012. All approved in a second unanimous voice vote.

Item # 8: Director’s Discussion

Item # 9: Items from the floor:

  1. Foreclosures – Sandy attended the foreclosure on the Juniper residence at the sheriff’s auction, only to find that it was canceled and was not being rescheduled.
  1. Recorder’s Office – Our voting record to change our by-laws to prevent purchase of homes for rent has now been legally entered at the Recorder’s office. The bill for this was $225.00. Stephanie motioned to approve this bill for payment. Lydia seconded. All approved.
  1. Delinquent OHA Dues – This issue will be addressed at a future meeting. All need to reflect on how to approach and resolve this issue.

D.5K Fun Run/Race / 1K Family Walk on August 4 – Jim Rump proposed this event to encourage activity within OHA and to raise money to help with the development of MemoryPark. Entry fee will be $20.00. Lydia motioned to approve the 5K activity and Stephanie seconded. All approved. Jason will assist by updating the web site with information. Lydia will be the BOD’s key contact person for this project. Stephanie also voted to assist with this event.

Item #10: Adjournment -- Themeeting adjourned at 7:30 p.m. The next OHA Board meeting will be held at the park on July 9 at 6:00 p.m.