NWBS Board Meeting Minutes
May 11, 2009
Page 1
M I N U T E S
Northwest Bead Society Board Meeting
May 11, 2009
Board Members Present:
Kathy Repp, Co-President
Laura Jessup, Co-President
Phyllis Middleton, Secretary
Lynne Magie, Member Records
Dan Adams, Co-Vice President
The Northwest Bead Society Board met in LakeForest Park on May 11, 2009. Kathy Repp opened the meeting around 6:15 pm. The minutes of the March 19 General Membership meeting, the April 6 Board meeting and the April 16, 2009General Membership meeting were approved as amended by consensus.
Laura Jessup reported on the Bead Bazaar. There are now 38 vendors registered. There are 18 tables left - 10 six-foot and eight eight-foot. We are going to give a six-foot table to the Seedbeaders Guild in the foyer for them to use to promote the group and its activities. Phyllis Middleton mentioned that having tables with demonstrations next to vendors was a bad idea, citing her experience last year.
Laura J. said we still need a Manager for the Hospitality room for vendors and volunteers to keep it stocked and staffed. Dan asked if we had considered having a caterer. Laura J. said that Lynnwood Convention Center (LCC) would not allow it and besides, it is pricey. The Marriott near LCC is offering a good rate for 20 rooms. We want to get the word to vendors and volunteers before telling the general public. We have made no commitment (for a certain) to fill a minimum number of rooms. Laura J. said that she would not be the Bazaar Chair again; she is not getting the help she needs in order to effectively fulfill her other NWBS obligations. It has only been possible so far because of Kendra’s prior work and (her husband’s help) organization and Mary Irvine’s current dedication.
Kathy said she has seen the draft of the newsletter. Laura J. said that Laurinda Anglin has an old version of Word so submissions need to be saved as “.doc” instead of “.docx” so they are readable by older versions of Word. Lynne Magie said that people could use “.rtf” (rich text file) which saves some of the formatting. The volunteer that is doing the mailing, Patty Flowers, only has Word so Lynne can send 5160 Avery labels already formatted. Patty picks up the newsletters at the printers and mails them after labeling them.
The picnic is set for July 19 at Shelter 4 from 11:00 am to 5:00 pm. Someone needs to be there early to protect the site. Lynne said she would get there between 9:30 and 10:00 and put up our reservation sheets. Kathy has prepared an announcement for the newsletter. Laura J. said her husband can make four sandwich board signs to put up so people can see where to go. She can bring them to the June meeting. Kathy will work with Laurinda on the postcard for the picnic with a map.
Patricia Hardway feels that, due to her health, she can not longer serve as Treasurer. She has turned over the books to Kathy who is taking over for now. Kathy is working on a Treasurer’s Report. The form from the City of Seattle is differentfrom the tax revenue form we had before. Kathy is trying to figure it out. We will need to collect sales tax on items sold and report it for our Washington State Master Business license.
We have put revisions to the By-laws on the back burner. Laura J. recommends having members and Board members on a committee to work on the By-laws. Dan said we need to give the membership plenty of notice of any suggested changes.
The application for the Bead Retreat is completed and will be in the newsletter with an announcement to general members and then to Seedbeaders that you must be a NWBS member to attend. There are 31 spaces available.
Kathy spoke with Monica Bouwens, new Webmaster, about the website. We need a different host due to Monica’s lack of time to figure out the current platform. The need host will cost $12.95 a month or $120 per year. There is an additional charge for bulk emails. Monica could have the new website built in a month or so. The Board approved the new host by consensus. We will get someone to update the current website until the new one is up. Lynne will talk to Melissa about a bulk email for the picnic. We also want to stay on myemma (Emma) for bulk email for the Bazaar. Laura J. will see if there is any information about it in the Webmaster instructions.
Lynne said there used to be a question on the application form about whether the member preferred email over snail mail, but for now we will inundate members with both.
We need a cover letter from Laura Bowker for the check to The Bead Museum.
artbeads.com sent a request for people interested in receiving items/kits every two or three months in exchange for feedback. Dan said to give information to members and not get NWBS further involved. There was a request for donations from a lady in Long Beach who has a camp for children with cancer. Kathy will announce it at the meeting. The City of Bothell Riverfest has offered us a 10’ X 10’ table August 30 for NWBS promotion and recruiting. We also have a table at the Puget Sound Bead Festival July 9-12 for us to use. We can have flyers listing the benefits of membership and a display board with pictures.
Dan asked if he should schedule the 2010 lectures. He asked us to think about it. We will go ahead and book Viki Lareau.
The next Board meeting is scheduled for June 15, 2009. There being no further business, the meeting adjourned at 7:40 pm.
Signed:
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Phyllis Morris Middleton, Secretary