Number and Name of the Priority(Ies)

Project factsheet

Request for Projects - 2015
Rules for applicants
Supporting dual-use technology projects for access to
European Structural and Investment Funds co-financing

Appendix 6.1

PROJECT FACTSHEET

Name of the project

………………………………………………………………………………………....

Number and Name of the priority(ies)

[reference to technology priority(ies) of the appendix 6.5]

…………………………………………………..…………………………………..

Project factsheet

1INTRODUCTION TO THE PROJECT FACTSHEET

What is the purpose of this document?

This project factsheet is the application form that Project Holders (applicants)are askedto fill-in and send to their national Ministry of Defence (MoD) (cf. points of contact in the Request for Projects). This is the only mandatory document for applicants. The completeness and clarity of this project factsheet will thus be critical for the selection process.

This project factsheetis meant to registerkey facts about the project (such as its title, the budget, partnerships and co-financing arrangements) as well as the background and rationale of the project, its objectives, its targets (in terms of who/what the project will benefit), the main activities that are foreseen, the stakeholders to be involved, the location of the project and its expected results.

What kind of information should be included in this document?

The information to be included in this document is both quantitative (e.g. number of participants, number of deliverables/outputs, etc.) and qualitative. The potential impacts of the project are very important to underscore, as well as any information clarifying the readiness and sustainability of the project and its scope.

2THE PROJECT FACTHSEET

Key information

Project title

Proposed lead partner (Project Holder (PH))

/ Identification of the Project Holder (PH)
(Name and full address)

Proposed project partner(s)

/ Identification of the consortium partners, if any.
(Names and full addresses)

Budget estimate (EUR)

/ The size of the project in the scope of the Request for Projects (RfP) should be between 500K€ and 50M€ (total costs of the project).
Preliminary/proposed co-financing arrangement
(Who would the projectbe co-financed by? Up to what percentage rate? / This section should clarify:
The maximum co-financing capacity / willingness of the Project Holder (this corresponds to the percentage of the project total costs that the PH is ready tofund by itself, excluding any public grants);
(When appropriate) The detailed financial contribution planed for eachproject partner;
The expected contribution from the European Structural and Investment Funds (ESIF) (percentage rate).

Why?

What is the context and the rationale of your project? The PH should demonstrate its knowledge of the context, relate its project toa defined problem and demonstrate the legitimacy of its project.What is the state of the art before starting theproject? Which need(s) / identified problem(s) are to be addressed by the project? What is the project’s added value?
This section aims at enabling the PH to demonstrate itssound understanding of the subject matter.
Thus, it will allow assessing the fulfilment of the following criteria[1]:
R&T/innovation – Quality;
Cooperation prospects/EU added value;
Compatibility with RIS 3.

What are the objectives of the project?

Firstly, a differentiation must be made between two levels of objectives: global objectives (e.g. response to a policy or a collective objective) and specific objectives. Specific objectives are those that the PHwould like to achieve within the exact framework of itsproject. They are therefore bound by a timetable and their execution and results are open to assessment.
In this section, the PH should make a clear reference to one or several technology priorities of the RfP.[2]
The objective of this section is twofold:
Explain the rationale for the project in order to demonstrate the overall benefit and maturity of the project;
Underline the project coherence with RfP technology priorities.
Thus, it will allow assessing the fulfilment of the following criteria[3]:
R&T/innovation - Quality;
RfP priorities;
Criteria of diversity.

Who does your project address?

What are the direct and indirect target populations of your project (i.e. the groups likely to benefit from your action)? The direct target is the first beneficiary of your action directly affected by the activities (e.g. trainees of a professional training programme).The secondary or indirect targets shall be affected by the impact on the first target (e.g. colleagues of the trainees who participated in the training programme). Most of the funding programmes aim at improving the situation of a specific group of beneficiaries. It is necessary to be very specific in describing the target groups, to quantify them and select consistent actions to act on these target groups.
This section aims at depicting the intervention logic of the project by specifying each intervention area and target group. Besides, it is also the place to demonstrate the dual-use aspect of the project.
Thus, it will allow assessing the fulfilment of the following criteria[4]:
Dual-use technology project;
R&T/innovation – Quality;
Compatibility with the Regional Innovation Strategy (RIS3).

How?

Which activities should be undertaken to achieve your objectives? This data will be further developed at a later stage, in order to provide a breakdown of the project into several major steps to be implemented, each of which will need to be specified further in terms of the means that will be necessary to carry them out (human resources, equipment, etc). By detailing all the activities to be carried out for the project, the PH should be able to list the required capabilities and thus be in a position to identify the necessary partnerships (when appropriate).
Description of activities to be undertaken should demonstrate both the maturity of the project and the dual-use aspect.
Thus, it will allow assessing the fulfilment of the following criteria[5]:
Dual-use technology project;
R&T/innovation – Quality;
Project readiness.

Who?

What are the technical and financial capabilities of the Project Holder (PH)? What type of organisation is the PH? When relevant and based on the European Commission definition[6], the PH is expected to specify if it is a SME or a large company[7].What are the technical capabilitiesbrought by the PH in the project? Can the PH endorse the overall responsibility of the project?
This section aims at precisely depicting the PH in order to :
Refine the ESIF funding possibility of the project (co-financing rate could vary following the type of organisation). Therefore when relevant the PH should specify if they are an SME or a large company;
Describe technical competencies provided by the PH in the project;
Demonstrate it capacity to endorse the management and financial responsibility of the project.
Thus, it will allow assessing the fulfilment of the following criteria[8]:
Project readiness;
R&T/innovation - Quality;
ESIF eligibility.

Who with?

What are the capabilities needed to successfully implement the project? What do you already have within your organisational structure and in organisations that you have already contacted or that exist in your network?Does the geographic distribution of potential partners correspond to overarching objectives of the EU, such as North-South convergence, EU 2020 goals, cooperation with third countries, etc.?
This section aims at precisely describing the consortium partners.
Similarly as for the PH, when relevant, it should be specified for each partner if they are a SME or a large company (based on the European Commission definition[9]).
Technical and financial capabilities brought by each partner are expected to be detailed. It will enable demonstrating the consistency of the consortium structure and the overall maturity of the project.
Thus, it will allow assessing the fulfilment of the following criteria[10]:
Project readiness;
R&T/innovation – Quality;
ESIF eligibility
Cooperation prospects/EU added value.

Where?

In which regionwill the project activities be located? Explain why the selected territory or scope of actions is legitimate and has a bearing on the project, the target(s), etc. Could there be any alternative locations?
This section aims at identifying the region in which the project will be located. It is crucial to the project as the ESIF are a tool for the EU regional policy and as the funds are generally managed by Managing Authorities at regional level.
Furthermore,each Operational Programme (OP) under the ESIF is designed to reflect each region’s priorities. Therefore, identifying the region allows determining the OP targeted and clarifying the co-funding opportunities.
Beyond selecting the location of the project, the PH is also asked to select the specific OP(s) he intends to target.
Thus, it will allow assessing the fulfilment of the following criteria[11]:
Project readiness;
Compatibility with the OPs;
Compatibility with RIS 3;
ESIF eligibility.

What would be the expected results?

What concrete results doesthe PHexpect to achieve through this project? These results should be measurable so it is helpful to think in terms of production or deliverables. What criteria could be used to measure the success of each action? The PH should try to demonstrate these points with the help of quantitative and qualitative indicators: for example, the number of persons affected by the action (e.g. number of jobs created, number of persons trained, the quality of the knowledge level acquired through the action, etc.).
By explaining what are the main achievements expected through implementing the project, the PH should demonstrate the maturity of the project and proves its value for money.
Furthermore, it is important to provide an impact assessment and performance measurement inasmuch as when applying under an OP, the setting of performance indicator(s) will be expected.
Thus, it will allow assessing the fulfilment of the following criteria[12]:
R&T/innovation – Quality;
Reality check of costs and value for money.

[1]Cf. definition of the selection criteria in the RfP

[2]Cf. appendix 6.5 on the RfP: “Priority technologies”.

[3]Cf. definition of the selection criteria in the RfP.

[4]Cf. definition of the selection criteria in the RfP.

[5]Cf. definition of the selection criteria in the RfP.

[6] Cf. EU recommendation 2003/361.

[7]Please refer to the RfP for description of all types of targeted project holders.

[8]Cf. definition of the selection criteria in the RfP.

[9] Cf. EU recommendation 2003/361.

[10]Cf. definition of the selection criteria in the RfP.

[11]Cf. definition of the selection criteria in the RfP.

[12]Cf. definition of the selection criteria in the RfP.