Notice of Invitation for Expression of Interest

Agreement No. 9OE110

Design and Construction Management for

the Water Resources Education Centre at Tin Shui Wai

Interested consultants are invited to express interest in undertaking the above consultancy.

  1. The scope of this assignment, which is to commence in January 2017, is indicated in the draft Brief at Annex I. Please note that the draft Brief is subject to addition, deletion and alteration.
  1. The payment schedule is indicated in the draft Schedule of Fees at Annex II.
  1. If you are interested in this assignment, please reply before 12:00 noon onTuesday, 4October 2016 by submitting 6 sets of documents in a sealed envelope. The envelope shall be marked on the face with the Subject of the Submission, Agreement No., Consultancy Title and Name of Consultant, and addressed to the Technical Secretary/1 of ArchSD, according to the template as shown in Annex III. The envelope shall be placed in the AACSB Submission Box located in the Lift Lobby of the 35th Floor of Queensway Government Offices, 66 Queensway, Hong Kong for the attention of the Technical Secretary/1 of ArchSD. Please refer to the Layout Plan at Annex IV for the location of the AACSB Submission Box.
  1. In the event a tropical cyclone warning signal No. 8 or above is hoisted or a black rainstorm warning signal is issued between 9 am and 12 noon on the submission closing date, the submission closing time will be postponed to 12 noon on the next working day.
  1. You may make your submission in either electronic format or hard copy format. If part of the submission is made in both electronic and hard copy formats, the electronic format shall prevail over the corresponding hard copy format. If you elect to make your submission in electronic format, the documents for your proposal shall be prepared and submitted in accordance with the attached Annex V- Requirements for Submission of Proposal in Electronic Format. All proposals, whether submitted in electronic format or in hard copy format, will be evaluated on an equal basis.
  1. The documents shall contain the following information in a maximum of four A4 pages and a minimum font size of 12 fonts:-

(a)Appreciation of the key requirements and constraints/risks;

(b)Approach and strategy to meet the requirements of the assignment;

(c) Previous relevant experience both in Hong Kong and elsewhere (including those sub-consultants if applicable);

(d) Knowledge, experience and capacity of core personnel available for the project together with attachments showing their curriculum vitae (including those of sub-consultants if applicable) and an organization chart of the study/project team as necessary;

(e) Names of sub-consultants to be employed if applicable; and

(f) Your comments on the draft Briefandthe draft Schedule of Fees;

  1. Please note that no attachments, except attachments for the curriculum vitae of the core personnel to be employed on the consultancy and the organization chart of the study/project team as mentioned above, should be included in your submission. Late submissions or submissions that do not conform to the requirements in respect of the number of pages, the page size, the font size or the attachments shall not be considered.
  1. Unless specified in this letter, you are not required to submit drawings together with the Expression of Interest proposal. No credit will be given to consultants in the assessment of Expression of Interest proposals for drawings not specified in this Invitation Letter.
  1. You are also required to declare any involvement or interest if it is considered by you to be in real or apparent conflict with the duties to be performed for this consultancy. An involvement or interest declared would be carefully considered but would not automatically bar you from being further considered in the selection process.
  1. The assessment criteria for Expression of Interest proposal is attached at Annex VI. Based on the response received, normally four suitable firms will be shortlisted for submission of technical and fee proposals.
  1. The Expression of Interest shall be submitted together with a Declaration of your Staffing Proposal in accordance with the guidelines at Annex VII.
  1. (a)Consultants having linkages to each other, e.g. subsidiaries, parent or sister companies, are not allowed to bid on the same agreement. Only one firm among such consultants, as the case may be, should be allowed to submit expression of interest for a consultancy agreement. The existence of a holding-subsidiary relationship shall be determined in accordance with the provisions in Sections 13 to 15 of the Companies Ordinance (Cap 622). “Sister companies” shall mean all companies which are subsidiaries of or otherwise belonging to the same holding company. Consultants having linkages should sort out among themselves before submitting any expression of interest.

(b) For the purpose of this “no linkage” requirement, an academic institution and any separate entities/companies formed by the same academic institution or any of its current staff, or any two of such entities/companies (whether formed by the same staff or not), shall be regarded as “linked”. An academic institution, and all such entities/companies formed by it or any or its current staff (whether by the same staff or not), shall be allowed to submit only one expression of interest for the same consultancy agreement. You are also required to declare any such linkage with other consultants on the above list, if applicable. An entity/company is regarded as formed by the academic institution or its staff if the latter is a partner/shareholder or a director of the former, whether or not the latter is a founding partner/subscriber when the entity/company was formed.

(c) Failure to observe this requirement shall render all relatedexpression of interest submitted null and void and any such submission shall not be considered.

(d) For the avoidance of doubt, the “no linkage” rule does not apply to “linked” consulting firms (including academic institutions) who bid as sub-consultants only for an agreement.

  1. Please also note that documents of unsuccessful consulting firms will be destroyed three months after the date the Agreement has been awarded and signed.
  1. It should be noted that the Government will not be responsible for the reimbursement of any cost incurred by you for the preparation of the submission.
  1. If the Proposal is being submitted by a joint venture, the listed consultants in the joint venture should confirm that the non-listed consultant is technically capable for that part of the consultancy services it undertakes.
  1. The electronic documents of the aforementioned annexes for preparing your submission are listed in Schedule 2 to the Licence Conditions (Annex VIII) for the EIP. You will be deemed to have accepted these conditions if you use the documents listed in Schedule 2. The electronic documents are available on WSD’s website (
  1. If you have any query concerning the above submission, please contact Mr. Catlin Kit Wai, Stephen, Senior Engineer/Water Conservation (1) at telephone no. 2829 5866 or Fax No. 2802 2579.