BAHA Meeting Agenda

October 16, 2017

  1. Agenda review and approval of September minutes

Notes: Reviewed by email, voted to approve. Passed.

  1. Old Business:
  2. BIG Improvement Update

Notes: Next steps on hold until after the Wild practice. Henn County grant is in process. To be reviewed by Randy on 26th. Due 11/06 to Henn County.

City has also engaged their architect to review plans, provide updates and another set of numbers. Should have updated drawings by 2nd week of November.

  1. Fundraising and Naming Campaign

Notes:

  1. Association alignment + Devin Hight

Notes:Erling met with Devin this week. He is going to take the lead on the naming rights. Devin has already done the pre-work on this.

  1. Status of City & next steps

Notes:

  1. Concession Liability

Notes: TBD

  1. 2017/18 BAHA Budget Establishment-Kara

Notes: reviewed the budget prepared by Kara/Erling/Bob. Three main sources of income – tournaments, advertising, and concessions. Erling to go to all associations to approve BIG improvement payout holdback. See appendix.

  1. BAHA Domain Names– DONE

Notes: Treasurer email is now the email of record. Should be good going forward.

  1. Independent Contractor Service Agreement

Notes: Brent done, Barb done, Tournaments in process. Renae stated that agreement looked good for

  1. Ice Coordinator & Advertising complete

Notes:

  1. Becker Rink $400 – LR Stick Holders

Notes: Erling proposes to use the credit to get stick holders.

  1. New Business?

Notes: Sports Star – November 7th? Associations to check on date and get back to Josh. Separate date to be found for the mites – early December.

Nancy advised that each team could get into a high school game for free……1 ticket per kid, with jersey. Parents pay.

  1. Reports
  2. Concessions – Melissa

Notes: Kickoff was this week. There will be limited hours open this week based on MEA. Credit card currently not working. BIG will take a look and see if they can fix. Call for volunteers to go out soon.

  1. Treasurer – Kara

Notes: P & L thru October 1. Total bank account at about $100K. Most tournament registration is complete. Still should have some gate fees coming in.

  1. Tournaments – Heather/Renae

Notes: Most tournaments full – Bantam and PW completely full. Squirt and Girls almost full. See attached report.

  1. Ice Coordinator – Brent

Notes: Game schedule is being finalized. Should be complete by the 20th and can be distributed to the teams. Ice draw is set for the 28th.

  1. Advertising - Barb Pederson of Riechmann Pederson Design

Notes: $4,600 out invoiced. There is some interest in Zamboni wrap. There are three companies interested – Chic fillet, Pure Hockey, and DC clinic.

Barb has asked the board/associations to provide leads and contacts.

  1. Associations – Jefferson

Notes: Teams are made and ice has been picked for first practices. Mites in progress.

  1. Associations – Kennedy

Notes: Teams formed as of last week – hitting the ice this week for first practices.

  1. Associations – Girls

Notes: Ditto

  1. Wild Practice

Ticket Stuffing:

  • Nancy and BIG has volunteered to do all the envelope stuffing – they will be completed by Thursday.

Remaining tickets at about 436 remaining.

Actual ticket distribution list reviewed and coordinators assigned. There are about 400 remaining tickets. Plan is to give 200 to the three associations for stragglers or other association needs. The other 200 will be distributed/offered to all the regular BIG users – the weekly hockey games.