Minutes of Stowmarket Meadlands Men’s Shed

2nd COMMITTEE MEETING

held on 6th July 2016, 12:00 noon at Meadlands Social Club (Needham Road)

PRESENT: Barry Salmon, Heather Salmon, Mike Friend, Tiago Perdigao and Alan Page (reporting)

1.  / Apologies for absence
None
2. 
2.1 / Minutes of Previous meeting
.Unanimously agreed and signed as a true account.
3. 
3.1
3.2
3.3
3.4 / Matters Arising from last meeting
3.3 – Constitution agreed by all present.
4.1 – Website content agreed by the meeting.
5.1 – Planning Permission has been submitted to Mid-Suffolk Council.
7.1 – Health & Safety document accepted by the meeting as a perceived account of the risks and will be constantly amended as new hazards are presented to the committee. The document was signed by the Committee officers.
4. 
4.1 / Chairman’s Report
This item was missed from the agreed agenda, but will be included in all future meetings.
5. 
5.1
5.2
5.3
5.4 / Treasurer’s Report
£300.00 was added to the SMMS account by M Friend when the account was created.
£125:00 each has been transferred to the account by both B Salmon and A Page.
A cheque for £385:00 has been issued by the Treasurer, counter-signed by A Page, to pay for the cost of submitting Planning Permission.
The account currently stands in credit to the sum of £165:00.
6. 
6.1 / Secretary’s Report
This item was missed from the agreed agenda, but will be included in all future meetings.
7. 
7.1
7.2
7.3
7.4
7.5
7.6 / Feedback from Halesworth Men’s Shed Conference (Agenda item 4)
M Friend referred to information sent previously by email, which outlines “External Funding and Sustainability”
The meeting discussed support outreach from the following methods: contacting health centres and PPG occupational health department.
The need for a small number of members to welcome others.
Committee members to wear name badges when attending open events.
Create SMMS business cards for committee members to hand out when required.
Consider the “Osier” for social gatherings.
8. 
8.1
8.2
8.3 / Equipment (Agenda item 5)
A Page raised a concern for loaning equipment for use in the Men’s Shed. He felt the membership may be vulnerable if the majority of tools were loaned and the loaner requested their return. He also discussed the possibility of the need to replace a piece of broken equipment, as it still would not be owned by SMMS.
It was suggested; M Friend’s equipment could be purchased when funds allow.
The meeting agreed to discuss the above items again when the workshop was in place.
9. 
9.1 / Review location of Stowmarket Meadlands Men’s Shed (Agenda item 6)
The meeting confirmed they were happy with the location of the SMMS and there was no need to re-visit this item again.
10. 
10.1
10.2 / SMMS Open-Day at Meadlands (Agenda item 7)
A date has been placed in the Meadlands Club diary for Sunday 25th September 2016 at 14:00hrs. The planning consent would hopefully be settled by this date.
This would be an opportunity to involve other sheds, local media and supporting building companies.
11. 
11.1
11.2 / Other ways of moving forward and raising funds (Agenda item 8)
Presentation to be given at a later date to the “Lions Club” Action B Salmon
B Salmon discussed a “Volunteer Centre” being set up in the MIX which may provide an opportunity for SMMS. Further information is to be provided. Action B Salmon
12. 
12.1 / Using Facebook (Agenda item 9)
Duplicate accounts have been set up in error. It was agreed for the account set up previously by M Friend to be closed. Action M Friend
13. 
13.1
13.2
13.3 / Any Other Business (Agenda item 10)
Buildbase has been given a copy of our building plans for the workshops and have offered to give us a favourable price for materials, to allow us to self-build. They have been given the opportunity to advertise through our project which will reflect in the final cost of the material.
A Page suggested the placing of a large banner to be erected on the proposed site of the SMMS. The wording on the banner could display; “Space reserved for Stowmarket Meadlands Men’s Shed” and provide contact details for those interested in becoming members. Size of banner to be agreed. Action A Page & M Friend
T Perdigao had previously suggested a meeting with “Orchard Barn” to discuss possible help with our building and supply of materials. B Salmon and A Page met with the Manager (Sarah) of the organisation and after discussion at this meeting it was decided not pursue this arrangement.
14. 
14.1
14.2 / Date of next meeting
To be agreed.
Meeting concluded at 13:45pm.
Alan Page
SMMS Secretary

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