MEETING OF THE BOARD OF TRUSTEES 15.12.16
PRESENT: Liam Bligh (Chair), Richard Aveling, Graham Gannaway, David Lewis, Danjie Zhong, Artemis Artemiou, Steph Nixon(part), Wray Irwin, Inderjeet Nagra
APOLOGIES: Jevon Corbett, Matthew Storr
NO APOLOGIES;
MINUTES: Yvonne Anderson
ATTENDING ;Andrew Berrie, Phil Sturgeon
- Welcome and Apologies
-Noted from M Storr and J Corbett
-Welcome to recently pointed Alumni Trustee : Inderjeet Nagra
- Guest presentation : Shape Survey trends : A Berrie
Action: Board would be interested in having visibility of some of relevant comments on the survey. AB to email
- Minutes of Previous meeting (27.10.16)
Approved & Signed
- Declaration of Interests
- Discussion Papers
a. Union Council Updates: All approved.
It was agreed that any future submissions be in the form of a summary page highlighting changes with a recommendation from a staff member to Trustees
b. Trustee invite to Union Council: an idea was proposed that Councillors be invited to a ‘meet & greet, prior to next Trustee meeting ACTION LB
c. Election Bye Law: As last Union Council meeting was not quorate and this needs approve prior to main elections it has been brought to trustees ahead of January Union Council.
One point raised ref 2.46: suggest wording change to each candidate must attend at least 1 of the hustling sessions ACTION DL
Votes: 8/8 subject to wording change. Bye laws can go to next Council meeting
- Decision Papers
6. i: CEO Sabbatical reporting proposal:
The proposal would make Sabbatical reporting more relevant to the charitable objectives. Trustees expressed an interest in still having visibility of issues sabbaticals are dealing with on a daily basis so maybe a summary report would work. Trustees do have access to reports sent to Union Council.
Vote 8/5 for
- Sub Committee Verbal Reports
a) Finance :
RA presented verbal report to the Board. Whilst commercial trading has been variable spending controls are holding overall performance stable.
b) HR Committee:
GG presented verbal report to the Board
c) Engine Shed Project Board: first meeting was held today. PS explained key issues are currently related to ground pits, window refurbishment and community engagement survey
- Termly Standing Items/Functional Reports
7.i .CEO report :presented by PS.
4 main issues to report on.
- Town Centre venue lease: yet to be signed. Trustees had one concern. At what point will the unsigned lease become a critical issue? ACTION PS to continue chasing
- Business Plan for Town Centre Venue required ACTION WG (March meeting)
- NSS Q26 : 2 new student voice staff appointed
- Recruitment: has seen some improvement in responses
- Trading: competition from University outlets
Questions raided from Board to PS:
-With a substantial amount of advice being logged as being given to BAME students. Has the BAME officer been involved? ACTION LB
-Issues with data usage are ongoing due to volume of students who chose to opt out. ACTION: PS to submit a plan for legal collection of data in light of forthcoming changes to Data Protection Act
7.ii Presidents’ report: accepted
7. iii VPUDReport:accepted
7.iv VPED Report : accepted
7.v: KPI update : accepted
7.vi : EHF report : it is noted that Liam Bligh has written to Brendan Green (University benefactor) to thank him for his contribution to the fund. Likewise thanks goes to Wray Irwin for und contributions
7.vii External Speaker Policy :
Q: What were the conditions attached to the events ? ACTION DL
7.viii : Partnership agreements:
2 new agreements since last meeting
Anthony Nolan and Young Enterprise
7.ix : Bye Law results :
Entertainments Officer in post
Post Grad Officer
LGBTQ Officer
Moulton College Officer
PG officer has since stood down so this post will remain unfilled until main election in term 2
8. AOB
Nothing raised
Time and date of Next Meetings Thurs 23 March 2017