MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
Program Quality Assurance Services
COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN

Charter School or District: Northeast Metropolitan Regional Vocational Technical

CPR Onsite Year: 2014-2015

Program Area: Special Education

All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report dated 08/17/2015.

Mandatory One-Year Compliance Date: 08/17/2016

Summary of Required Corrective Action Plans in this Report

Criterion / Criterion Title / CPR Rating
SE 2 / Required and optional assessments / Partially Implemented
SE 3 / Special requirements for determination of specific learning disability / Partially Implemented
SE 3A / Special requirements for students on the autism spectrum / Not Implemented
SE 7 / Transfer of parental rights at age of majority and student participation and consent at the age of majority / Partially Implemented
SE 8 / IEP Team composition and attendance / Partially Implemented
SE 12 / Frequency of re-evaluation / Partially Implemented
SE 13 / Progress Reports and content / Partially Implemented
SE 14 / Review and revision of IEPs / Partially Implemented
SE 19 / Extended evaluation / Not Implemented
SE 24 / Notice to parent regarding proposal or refusal to initiate or change the identification, evaluation, or educational placement of the student or the provision of FAPE / Partially Implemented
SE 40 / Instructional grouping requirements for students aged five and older / Partially Implemented
SE 47 / Procedural requirements applied to students not yet determined to be eligible for special education / Not Implemented
SE 54 / Professional development / Partially Implemented
SE 56 / Special education programs and services are evaluated / Not Implemented
CR 3 / Access to a full range of education programs / Partially Implemented
CR 7 / Information to be translated into languages other than English / Partially Implemented
CR 9 / Hiring and employment practices of prospective employers of students / Partially Implemented
CR 12A / Annual and continuous notification concerning nondiscrimination and coordinators / Partially Implemented
CR 16 / Notice to students 16 or over leaving school without a high school diploma, certificate of attainment, or certificate of completion / Partially Implemented
CR 17A / Use of physical restraint on any student enrolled in a publicly-funded education program / Partially Implemented
CR 18 / Responsibilities of the school principal / Partially Implemented
CR 21 / Staff training regarding civil rights responsibilities / Not Implemented
CR 22 / Accessibility of district programs and services for students with disabilities / Not Implemented
CR 24 / Curriculum review / Not Implemented
CR 25 / Institutional self-evaluation / Not Implemented
COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 2 Required and optional assessments / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of student records indicated that the district does not consistently complete educational assessments, including a history of the student's educational progress in the general curriculum and teacher assessments that address attention skills, participation behaviors, communication skills, memory and social relations with groups, peers and adults.
Description of Corrective Action:
Staff training including department heads regarding completion of educational assessments a and b for initials and reevaluation.
When staff fails to complete mandated assessments the Superintendent will conference with staff.
Title/Role(s) of Responsible Persons:
Special Education Administrator / / Superintendent of Schools / Expected Date of Completion:
05/05/2016
Evidence of Completion of the Corrective Action:
A review of student records pertaining to their initial and reevaluation to ensure Ed assessments A and B are completed.
Description of Internal Monitoring Procedures:
The Director will include the above on the newly developed Special Education Cover Sheet.
Additionally the Director will complete yearly record reviews.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 2 Required and optional assessments / Corrective Action Plan Status: Partially Approved
Status Date:10/22/2015
Correction Status:Not Corrected
Basis for Decision:
Please include required student record corrective actions as indicated on the Student Records Issue Worksheet for Elizabeth Alvarez Melgarajo and Katherine Lainez Salano.
Department Order of Corrective Action:
Complete educational assessments, including a history of the student's educational progress in the general curriculum and teacher assessments that address attention skills, participation behaviors, communication skills, memory and social relations with groups, peers and adults for the two identified students.
Contact the parents to ask whether they wish to convene an IEP Team Meeting to revise or amend the IEP. Please document if parents do not want to reconvene the Team and/or if they do not require any changes in the IEP based on the information provided by the Educational Assessments A & B.
Required Elements of Progress Report(s):
By December 7, 2015, submit the following for Elizabeth Alvarez Melgarajo and Katherine Lainez Salano:
- A narrative description of the district's actions;
- The completed assessments;
- The IEP amendment or revised pages from the current IEP if amended using Assessments A & B info;
- A meeting invitation (N3) if the parent requested a Team meeting;
- Team meeting summary notes, if applicable;
- Signed meeting attendance sheet (N3A), if applicable;
- The school’s notice of proposed district action (N1) accompanying the amended IEP, if applicable.
By December 7, 2015, submit evidence of Team chairperson and Department head training on the required completion of educational assessments, including a history of the student's educational progress in the general curriculum and teacher assessments that address attention skills, participation behaviors, communication skills, memory and social relations with groups, peers and adults, for all initial and re-evaluations. Evidence should include a dated meeting agenda, staff attendance sheet, and training materials.
By February 24, 2016, conduct an internal review of 10 records with initial and re-evaluations held subsequent to the implementation of all corrective actions for evidence that all required assessments are completed. Include the following in the district's narrative: the number of student records reviewed; the number of records in compliance; for any records not in compliance, determine the root cause(s) of the non-compliance; and the district's plan to remedy the non-compliance.
*Please note when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
12/07/2015
02/24/2016

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MA Department of Elementary & Secondary Education,Program Quality Assurance Services

Northeast Metropolitan Regional Vocational Technical CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 3 Special requirements for determination of specific learning disability / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of student records and staff interviews indicated that when a student suspected of having a specific learning disability is evaluated, the district does not consistently complete the four components used to determine a specific learning disability: Historic Review and Educational Assessment (SLD 1), Area of Concern and Evaluation Method (SLD 2), Exclusionary Factors (SLD 3), and Observation (SLD 4). Additionally, a review of student records demonstrated the IEP Team does not create a written determination as to whether or not the student has a specific learning disability, which is signed by all members of the Team.
Description of Corrective Action:
The administrator will provide staff training to relevant staff on the completion of all components necessary for those students suspected of having SLD.
Title/Role(s) of Responsible Persons:
Administrator of Special Education / Expected Date of Completion:
04/01/2016
Evidence of Completion of the Corrective Action:
Signed attendance sheets of staff training. A review of applicable student records will demonstrate that all components for students suspected of having SLD are completed.
Description of Internal Monitoring Procedures:
Internal Monitoring to be yearly record review by Administrator of Special Education and staff completion and submission of Special Education Meeting Cover Sheet to be submitted by Administrator of Special Education.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 3 Special requirements for determination of specific learning disability / Corrective Action Plan Status: Approved
Status Date:10/22/2015
Correction Status:Not Corrected
Basis for Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
Prior to developing the district's corrective actions, review the Department's guidance on making an eligibility determination for a Specific Learning Disability at
By December 7, 2015, submit evidence of Team chairperson and special education staff training on the development of the four required SLD components and the required written determination for SLD eligibility during initial and re-evaluations. Evidence should include a dated meeting agenda, staff attendance sheet, and training materials.
By February 24, 2016, conduct an internal review of approximately 10 records with SLD eligibility determinations subsequent to implementation of all corrective actions for evidence that all 4 components are completed and the Team has created a written determination designating the student's eligibility. Include the following in the district's narrative: the number of student records reviewed; the number of records in compliance; for any records not in compliance, determine the root cause(s) of the non-compliance; and the district's plan to remedy the non-compliance.
*Please note when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
12/07/2015
02/24/2016

1

MA Department of Elementary & Secondary Education,Program Quality Assurance Services

Northeast Metropolitan Regional Vocational Technical CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 3A Special requirements for students on the autism spectrum / CPR Rating:
Not Implemented
Department CPR Findings:
A review of student records indicated that for students on the autism spectrum, IEP Teams do not consider and specifically address the verbal and nonverbal communication needs of the student; the need to develop social interaction skills and proficiencies; the needs resulting from the student's unusual responses to sensory experiences; the needs resulting from resistance to environmental change or change in daily routines; the needs resulting from engagement in repetitive activities and stereotyped movements; the need for any positive behavioral interventions, strategies, and supports to address any behavioral difficulties resulting from autism spectrum disorder; and other needs resulting from the student's disability that impact progress in the general curriculum, including social and emotional development.
Description of Corrective Action:
Staff training on the seven (7) components necessary for IEP Team discussion when student diagnosed as having ASD.
Title/Role(s) of Responsible Persons:
Administrator of Special Education / Expected Date of Completion:
04/01/2016
Evidence of Completion of the Corrective Action:
Signed attendance sheets from staff training. Administrator of Special Education will complete record review of those students diagnosed as having ASD, reviewing for completion of discussion regarding components.
Description of Internal Monitoring Procedures:
Administrator of Special Education will review Special Education Meeting Cover Sheet to ensure Team has discussed components.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 3A Special requirements for students on the autism spectrum / Corrective Action Plan Status: Partially Approved
Status Date:10/22/2015
Correction Status:Not Corrected
Basis for Decision:
The district's proposed internal monitoring process does not indicate the frequency of review to ensure ongoing compliance.
Department Order of Corrective Action:
Develop an internal review system to ensure that IEP development for students with autism addresses all seven required areas. The tracking system should include oversight and periodic reviews by the Director of Special Education or their designee to ensure ongoing compliance.
Required Elements of Progress Report(s):
Prior to developing the district's corrective actions, review the Department's guidance on IEP development for students on the autism spectrum (ASD) at
By December 7, 2015, submit evidence of Team chairperson and special education staff training on the 7 areas of IEP development for students with ASD. Evidence should include a dated meeting agenda, staff attendance sheet, and training materials.
By December 7, 2015 submit a description of the internal review system, including the date of the system's implementation, the frequency of review, and the staff responsible for the oversight.
By February 24, 2016, conduct an internal review of records for ASD students with IEPs developed subsequent to implementation of all corrective actions, for evidence that all 7 areas of need are documented in IEPs. Include the following in the district's narrative: the number of student records reviewed; the number of records in compliance; for any records not in compliance, determine the root cause(s) of the non-compliance; and the district's plan to remedy the non-compliance.
*Please note when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
12/07/2015
02/24/2016

1

MA Department of Elementary & Secondary Education,Program Quality Assurance Services

Northeast Metropolitan Regional Vocational Technical CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 7 Transfer of parental rights at age of majority and student participation and consent at the age of majority / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of student records demonstrated that the district does not obtain consent from students with sole or shared decision-making rights upon reaching the age of 18 to continue the student's special education program.
Description of Corrective Action:
Administrator of Special Education will develop an internal tracking system to ensure that when students have shared or sole decision making, IEP is signed by both parent and student, as indicated by AOM form.
Title/Role(s) of Responsible Persons:
Administrator of Special Education / Expected Date of Completion:
04/01/2016
Evidence of Completion of the Corrective Action:
Review tracking missing AOM forms.
Description of Internal Monitoring Procedures:
Administrator of Special Education will monitor all student records to ensure correct signatures are included on IEPs.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 7 Transfer of parental rights at age of majority and student participation and consent at the age of majority / Corrective Action Plan Status: Partially Approved
Status Date:10/22/2015
Correction Status:Not Corrected
Basis for Decision:
Please include required student record corrective actions as indicated on the Student Records Issue Worksheet for Leonard Ferragamo, Kevin Reyes Morales, and Ye Dam Choe.
Department Order of Corrective Action:
Obtain consent from each identified student to continue the student's special education program.
Required Elements of Progress Report(s):
Prior to submitting evidence of the district's corrective actions, review the Department's guidance on informing students and parents of the rights that will transfer from the parent/guardian to the student upon the student’s 18th birthday at
By December 7, 2015, submit the following for Leonard Ferragamo, Kevin Reyes Morales, and Ye Dam Choe:
? The signed IEP signature page with the student's signature; and
? The signed placement page (PL1) with the student's signature.
By December 7, 2015, submit procedures for an internal tracking system to be used by Administrator of Special Education to ensure that students with shared or sole decision-making have signed the current IEP upon the student reaching 18 years of age.
By February 24, 2016, conduct an internal review of records for students aged 18+ with shared and/or sole educational decision-making rights for evidence that these students have signed their current IEPs. Include the following in the district's narrative: 1) The number of student records reviewed; 2) The number of records in compliance; 3) For any records not in compliance, determine the root cause(s) of the non-compliance; and 4) The district's plan to remedy the non-compliance.
*Please note when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
12/07/2015
02/24/2016

1

MA Department of Elementary & Secondary Education,Program Quality Assurance Services

Northeast Metropolitan Regional Vocational Technical CPR Corrective Action Plan

COORDINATED PROGRAM REVIEW
CORRECTIVE ACTION PLAN
Criterion & Topic:
SE 8 IEP Team composition and attendance / CPR Rating:
Partially Implemented
Department CPR Findings:
A review of student records indicated that required IEP Team members are not consistently excused in writing by the parent, including general education teachers when the student is involved in a general education program. In addition, record review demonstrated that required Team members do not provide written input to the parent and the IEP Team for the development of the IEP prior to the meeting.
Description of Corrective Action:
The administrator will address the entire faculty explaining the importance of their presence at a student's IEP meeting, as their attendance is mandated by the state and federal law. All teachers are mandated to submit an up to date written progress report, if they are not in attendance at the meeting, in addition to their attendance at the meeting.
Title/Role(s) of Responsible Persons:
Administrator of Special Education, Building Principal, and Superintendent / Expected Date of Completion:
04/01/2016
Evidence of Completion of the Corrective Action:
Completion of excusal form, for those teachers not in attendance.
Description of Internal Monitoring Procedures:
The secretaries who schedule a given meeting will ensure each teacher receives an invitation to attend a student's IEP meeting. If they do not attend the Administrator will email asking why they did not attend.
CORRECTIVE ACTION PLAN APPROVAL SECTION
Criterion:
SE 8 IEP Team composition and attendance / Corrective Action Plan Status: Approved
Status Date:10/22/2015
Correction Status:Not Corrected
Basis for Decision:
Department Order of Corrective Action:
Required Elements of Progress Report(s):
By December 7, 2015, submit evidence of staff training on the requirement to provide written input for IEP development and the process for obtaining an excusal in writing from parent when the general education teacher of a student is not in attendance, including agenda, signed attendance sheets, and examples of training materials.
By February 24, 2016, conduct an internal review of 15 records with IEP Team meetings held subsequent to implementation of all corrective actions for evidence that the excusal process is consistently used and excused Team members submitted written input for IEP development prior to the Team meeting.
Include the following in the district's narrative: 1) The number of student records reviewed; 2) The number of records in compliance; 3) For any records not in compliance, determine the root cause(s) of the non-compliance; and 4) the district's plan to remedy the non-compliance.
*Please note when conducting internal monitoring the district must maintain the following documentation and make it available to the Department upon request: a) List of student names and grade levels for the records reviewed; b) Date of the review; c) Name of person(s) who conducted the review, their role(s) and signature(s).
Progress Report Due Date(s):
12/07/2015
02/24/2016

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