Minutes of CLDMS Quality Improvement Sub - Group

3rd February 2015

Optima Building, Glasgow

Present:

Robert Hynd (Chair) South Lanarkshire

Elspeth Pollock Argyll & Bute

Fiona Gray Aberdeen

Ken Gibson Glasgow Life

Barbara Flynn Glasgow Life

Ross Wood West Dunbartonshire

Jeannie Holles Argyll & Bute

Fiona McLean Stirling

Dominque Carlisle-Kitz East Renfrewshire

Margaret Burns South Ayrshire

Kirsty Anderson East Dunbartonshire

Hazel Lindsay West Dunbartonshire

Stewart Wright North Lanarkshire

Lynn Newton Fife Council

Karen Geekie Education Scotland

Alan Milson CLD Standards Council

Peter Taylor CLDMS

Apologies: Ingrid Gemmell Dumfries and Galloway

Helen Reid Angus

Kerry Spence Orkney

Sheila Brown Education Scotland

Ann Kivlin Education Scotland

Item / Minute / Action
1. / Nomination of Co-chair
It was agreed that Jeannie Hollies will take the position of co-chair of the CLDMS QI Group
2.1
2.2 / Minute of Meeting
It was noted that West Dunbartonshire are not yet using e-portfolios to record wider achievement and are at discussion stage only.
Minutes of the 4th November meeting were approved.
3.
3.1
3.2
3.3 / Matters Arising
Minute taker – Lynn volunteered to take the minute of the meeting
Review of Development Plan
·  Community Inspection Model Review
Various events have taken place, with further events planned, to review and discuss the current Inspection Model.
School Inspection model progressing slightly quicker and it is looking increasingly likely that there will a School framework with other frameworks sitting alongside it.
·  Implementation of Regulations
The event on 8th January took place and feedback suggests that it was very helpful and provided a good opportunity to share practice and progress on the implementation to date, although the agenda was perhaps too packed for a one-day session.
Another event is planned for 2nd March and Karen asked if it would be helpful to share some examples of draft plans. All agreed that this would be helpful therefore the afternoon session will be devoted to this.
Hazel advised that the Web-based Plan is being populated w/c 27th February and would be happy to share this at the event.
It was also suggested that it would be helpful to look ahead post-publication of the 3 year plans. What will be the process? i.e. is there opportunity for feedback/critical comment and challenge? Karen to invite and ALO along to the session.
Karen to develop the agenda for the day and seek feedback. Invitation to register for the Edinburgh event will be out this week.
A shared area to be set up on i-Develop dedicated to sharing practice on developing the plans and to enable discussions on any problems encountered along the way.
·  Views on future inspection options
Karen advised that discussions are on-going but any revisions are quite some time away.
The locality inspection report from Banchory is still to be circulated. Peter to contact Sue Briggs. / Hazel
Karen
Karen
Alan
Peter
4. / Post-16 data sharing
Peter advised that the deadline for return of the Post 16 data-sharing questionnaire was imminent and encouraged all authorities to respond.
Ken re-iterated that all public authorities are now legally required to share information on young people from the age of 16 about how we are working with them. As contributors, authorities are also entitled to receive information about the young people we work with.
Meetings will be held with local authorities to discuss this further once the questionnaires are returned. / All
5. / Progress and direction of i-Develop (Alan Milson)
Alan informed the group that i-develop has not really moved forward for some time and that he is back with the Standards Council till June 2015 and tasked to progress this. The requirements of the system have changed understandably as changes in legislation, new frameworks etc. come into effect.
Peter shared the findings from the recent CLDMS members survey which were not wholly positive about i-develop but acknowledged that some of this was down to the lack of drive and promotion at local level.
There was some discussion around the importance of uploading up to date information to the site, and how to do this. Alan advised that there is now an instructional ‘how to build a web page’ guidance on the front page.
Alan also reported that consideration was being given to ‘thematic uploads’ which would host projects/pieces of work of a similar theme. This may be a concept worth considering for the 3 year plans and would provide us with a holistic view.
Alan also advised that stronger engagement by the field is required in order to make best use of i-develop. Staff need to be more aware of their professional learning and take responsibility for it.
It was suggested that an email notification of updated information/new items would be useful, rather than trawling through all the existing entries/articles. Alan confirmed that this could be done.
Alan will look at options for closed/open group switching, as when a group is ‘closed’ other users are unable to determine the purpose or view any discussions.
Ken advised he has promoted the CLD values and principles with all partner organisations, not just those involved in CLD and suggested that i-develop is an ideal place for them to explore further. Alan confirmed that users do not need to go through the registration process just to look at information. Registration is principally for CLD practitioners but it is hoped that all users will register at some point.
Robert asked how this group could be useful for i-develop and vice versa. Alan confirmed that in short, i-develop would be the ‘hub’ for quality improvement resources and practice sharing.
Robert, Jeannie and Alan to discuss the process and other practicalities of this group providing peer review of materials before they are published on site.
Alan contracted until June 2015 but it is hoped that this will be extended. The group agreed that a period of consistency would be beneficial to all. Robert to write to Standards Council to stress the importance of this. / Alan Milson
Alan Milson
Robert
Jeannie
Alan
Robert
6. / Self-Evaluation Toolkit
Ross and Elspeth have met with Alan to discuss changes to the toolkit and circulated a paper copy of the landing page which is now on i-develop.
There are additional functions such as recording the no. of visits (footfall) and a feedback/comments box.
A case study pro-forma has also been developed. Group members were again encouraged to submit case studies where the toolkit has been used. These will be located in the ‘In Practice’ section of online toolkit. There will also be a ‘live’ forum for users of the toolkit.
Ross confirmed that there is no timescale for case studies and will be happy to accept submissions throughout the year in order to keep it up to date.
7. / Future Inspection Options
Karen advised that discussions are ongoing but no new developments at this time.
8. / Exchange of Local practice
Hazel and Elspeth circulated screen shots of the new web-based plan and advised that population of the plan will be taking place w/c 27th February.
Elspeth confirmed that completion of the online plan will not produce a complete document, however the system can provide a PDF document of each objective.
A demo of the populated plan will take place at the next CLD Regulations event in Edinburgh (now confirmed as Monday 2nd March) / Hazel
Elspeth
9. / A.O.C.B
SCQF
Ken raised the issue of SCQF and the cost involved. He suggested that a number of authorities come together in order to credit rate their own programmes and, as a result, the cost would be shared.
He has already discussed this with 6 authorities but asked if any others are interested to contact him direct. / All/Ken
Date of Next Meeting
Wednesday 6th May. 10.30am / Peter