North Eastern Zone Council of
Pony Club
Association of Victoria.
Zone Secretary: Jo Ayres 1337 Benalla Whitfield Rd Myrrhee
Phone: 03 57297534 Email:
ABN: 99 061 588 781 OFT No: A0008630D
Minutes for Annual General Meeting
Date: Tuesday 18 August 2015.
Venue:Benalla Bowls Club – 23 Arundel Street Benalla
Meeting to start a 7.30 sharp
Meeting Opened: 7.30pm
Present: Kerry Masters, Jo Ayres, Matt Ayres, Leah Armstrong, Trudi Kinder, Jane Minter, Lisa Rouessart, Kim Slavin, Adrian Dowell, Lisa Venola, Kerry Hawkins, Catherine Schwarz, Tania Russell, Issie Hill, Julie Berry, Prue Erikson, Kylie Creed, Jeanine Hays, Gayleen Copeland, Kammy Cordner-Hunt, Fenella Cameron, Sharon Glass, Judy Pedretti, Kerry Bryant, Janet Batten, Katrina Horne, Charlyne Hickling, Mandy Lewis, Narelle Williams, Lisa McMaster, Kerry Currie, Jenni Sargent, Louise Bourchier, Amie Aldridge, Ian Don, Mark Phillip Draper, Greg Warren, Andrew Rich, David White, Ron Waddell
Apologies:S Terry, J James, H Robinson
Welcome to A Dowell
Minutes read from previous AGM:
Moved: Myrtleford Seconded: Wangaratta Carried
Business Arising: Nil.
Correspondence:
Inwards:Nominations for positions
President Tania Russell-nominated by Numurkah - withdrawn
PresidentSharon Glass-nominated by Shepparton - accepted
Vice PresidentIan Don-nominated by Kergunyah- accepted
SecretaryIssie Hill-nominated by Myrtleford- withdrawn
Jo Ayres-nominated by Howlong - accepted
TreasurerCarolyn Scoble- nominated by Kerguynyah- accepted
Zone Examining SecJulie James
Reports:
Zone President: As tabled
Zone Representative: As tabled
Zone Chief Instructor: As tabled
Zone Treasurer: As tabled
Motion: that all reports be accepted as tabled, and cheque for Accountant be passed for payment.
Moved: Benalla Seconded: Euroa carried
Chairman Declared all positions vacant.
Election of Office Bearers:
President: Sharon Glass Moved: K BryantSeconded: A Michel Carried
Vice-President: Ian Don Moved: M Draper Seconded: A Aldridge
Carried
Secretary: Jo Ayres Moved: K Horne Seconded: D White Carried
Treasurer: Carolyn ScobleMoved: Kergunyah Seconded: I Don Carried
Public Officer: Jo Ayres Moved: S Glass Seconded R Waddell Carried
Course Accreditors: For Ratification.
Mr Bill Ferguson - Yes
Mrs Pip Rowe - Yes
Mr Terence Weston – No longer applicable
Mr Ron Waddell - Yes
Mrs Jane Parks - Yes
Ian Ramage - Yes
Adrian Dowell - Yes
Zone Examining Secretary : for Ratification – Julie James
Moved: MansfieldSeconded: Moyhu Carried.
Nomination of Auditor:Not required as turn over is less than $250,000 per annum
Moved: Seconded: Carried.
Zone Fees: to be set for 2015/2016 and are due to be paid prior to next General Meeting in October.
Motion: that the fees be set at $100 per club and $4 per rider for the season 2015/2016
Moved: Chiltern Seconded: Seymour Carried.
Zone Representative Allowance
Motion: That the Zone Representative allowance fee be set at$2500.00
Moved: Benalla Seconded: Wodonga Carried.
Zone Secretary Allowance
Motion: That the Zone Secretary allowance fee be set at $750.00
Moved: MansfieldSeconded: Howlong Carried
Zone President Allowance
Motion: That the Zone President allowance fee be set at $400.00
Moved: Benalla Seconded: ChilternCarried
Zone Chief Instructor Allowance
Motion; That the Zone Chief Instructor allowance fee be set at $400.00
Moved: SeymourSeconded: MyrtlefordCarried
General Business -
Zone Affiliation Fees:$150.00 – These have already been paid
Motion: That the Zone Affiliation Fee be passed for payment, and that the Zone Treasurer attends to this when the account is received from PCAV
Next AGM Date:
Moved: Myrtleford Seconded: Bright Carried.
Next AGM Date:9thAugust 2016Meeting closed at 8.15pm followed by general meeting