NHS Graduate Management Training Scheme

Statement of Commitment for final placements commencing in 2018

This form is only to be used to apply for a final year trainee (2017 intake) placement in 2018-20.

Finance trainees: September 2018-March 2020 (June-July 2019 they will be on flexi placement)

General, Informatics and HR trainees: November 2018- August 2019

You may apply to extend your 2017-18 accreditation if changes to arrangements are minimal (contact details or projects). If you are applying for new placements or several details are changing you will need to submit a fresh application.

Please submit your completed application by 30 November 2017 to

Only one application form may be submitted per organisation.

Organisation name
GMTS Lead

Contents

1.Overview of the support required

2.Statement of Commitment to be signed

3.Organisation commitment to the scheme

4.Placement Information

5.Appendices: Commitment information

1.Overview of the support required

This document outlines the commitment of the NHS Leadership Academy, Local Delivery Partners and placement organisations dedicated to learning and development in relation to hosting trainees. This commitment, which all parties are asked to sign up to, will help ensure that each participant has the best possible opportunities for a high quality learning experience with support during, and after, their time on the Scheme. In turn, this will help the NHS Leadership Academy ensure it is providing the NHS with high quality leadership talent, both now and in the future.

This document outlines the commitment an organisation must demonstrate in supporting and developing an NHS Graduate Management Trainee in their placement and also the support offered by the NHS Leadership Academy and the local GMTS lead.

In order to host an NHS Graduate Management Scheme trainee, organisations must demonstrate the following criteria:

  • A commitment to leadership development; this may include previous placements hosted by the organisation, employment of GMTS Alumni, support of the Graduate Scheme and commitment to leadership development.
  • An overview of the placement opportunity on offer including; the directorate / team the trainee will be placed in, identification of Placement Manager.
  • Commitment from Placement managers to support the recruitment process and to provide the trainee with an short orientation plan (5 days) and job description/ role outline before starting the placement.
  • Attendance at mandatory Programme and Placement Manager training sessions.
  • A commitment to meet with the trainee prior to the start of the placement.
  • A commitment to honor the timescales provided and to provide the trainee with all appropriate information when required.

How to complete this form

You may wish to extend your accreditation from 2017-18. If this is the case please complete section 2. This requires you to have made minimal changes to the placements where the organisational commitment, placement manager and overall work is the same or very similar. If minimal changes are taking place please outline them in section 3 or 4 as appropriate.

You will need to complete all sections if you wish to apply for new placements. Please repeat section 4 for each of the placements you wish to apply for.

Allocation

Trainees will be allocated in January 2018 and you will be informed of your success on accreditation and allocation by the end of January. Please note that while you may apply for multiple placements, it is very rare for an organisation to be allocated more than one trainee.

Funding

All employment and training costs for 2017 trainees are funded by the NHS Leadership Academy. Any costs incurred for the role including travel, accommodation and equipment should be covered by the hosting organisation.

Placement manager training

You will be required to attend placement manager training, dates are yet to be confirmed but will likely take place in September-October 2018.

2.Statement of Commitment to be signed

Name of Organisation:
Placement(s) on offer
Final year placements only
HR, Gen, Informatics:
November 2018 until end of August 2019
Finance:
June 2018 until end of March 2020 / General / Finance / HR / Informatics
(up to one for each specialism)
Type of application (delete as appropriate: / New application OR Extension of 2017-18 application
Location of placement: / Address
Name and Job Title of Lead Contact: / This person must be available to talk to the trainee about the placement from June
Contact Details:
Telephone:
Email:
Buddy Organisation* and individual contact name: / * An organisation buddy is a neighboring organisation with whom you will share learning, provide support and pair up for orientation planning and other support as needed throughout the placement. The individual contact is likely to be their GMTS lead or executive sponsor. You may have more than one buddy. We suggest you to pair up with a different organisation type within the same STP footprint.
Executive Sponsor Signature

3.Organisation commitment to the scheme

How does your organisation support leadership development (max 200 words):
How does your organisation currently play an active role in being involved with the Graduate Scheme (max 100 words):
How does your organisation understand the investment (time/resource) required in order to host a placement (max 100 words):
What does your organisation understand about the Graduate Scheme and its different components (max 100 words):
What feedback have you had from trainees in the past and how have you improved placements as a result? If you have not hosted trainees before please answer for apprentices or similar training roles (max 200 words)

4.Placement Information

Please copy and paste this section for each of the placements for which you are applying (up to 4, 1 for each specialty)

We recognise that placement details may change between now and the start. Please provide options where appropriate or ideas of the work that you expect to emerge. Write a brief outline that would inspire someone like you to want to come to your placement.

Please note that final placements are more strategic in nature and purely operational management placements (all specialties) will not be considered.

For guidance on placement design have a look here. You can also get support from a current trainee or alumni.

What role will the trainee fill (max 200 words):
How will the placement provide an engaging and high-quality work placement (max 200 words):
Where will the trainee be based during the placement ( ie- location, site, team/department):
Will the trainee be provided with the necessary equipment by the start date along with any other equipment required to carry out therole:
Placement manager name and Job Title:
Contact Details:
Supporting evidence for carrying out this role including any previous experience

5.Appendices: Commitment information

Key Milestones

Activity – First Placement / Timeline
Complete and return the statement of commitment with supporting evidence to the LDP
contact / 30 November 2017
Virtual accreditation panel assessing quality of placements / Dec-Jan 2018
Allocation of trainees to placement organisations by LDP / January 2018
Confirmation of placement with the organisation and a lead contact name confirmed / January 2018
Placement to undertake an organisational visit with the trainee / By end of July 2018
Access manager training materials and attend mandatory training events / Date TBC
Placement starts / September 2018 (Finance) or November 2018 (General, Informatics and HR)

Overview of support required

NHS Leadership Academy Commitment / Host Placement Commitment / Local Delivery Partner Commitment
To ensure that the NHS Graduate Training Scheme selects high potential Leaders through a transparent national process:
  • That has a robust methodology
  • That is validated, open and fair to all applicants
  • That uses trained and appropriate senior leaders as assessors
  • That responds to current leadership issues and service needs
/ To support the national selection process by:
  • Involving appropriate leaders as assessors (where possible) to represent the organisation in selection decisions
  • Providing candidates with retrospective feedback on their performance at assessment
  • Having confidence in the national recruitment outcome and communicating this internally
  • Providing feedback on the process to enable continuous improvement
/ To support the national selection process by:
  • Involving appropriate leaders as assessors (where possible) to represent the organisation in selection decisions
  • Having confidence in the national recruitment outcome and communicating this internally
  • Providing feedback on the process to enable continuous improvement

Participant Programme and Placement Management
To ensure that Programme and Placement managers can support the NHS Graduate Scheme participants by:
  • Providing supporting documentation to undertake the role
  • Identifying a clear point of contact for support
  • Providing access to Geni to enable effective management of trainees whilst on the scheme
/ To identify appropriate senior and experienced individuals to act as Programme and Placement managers who will:
  • Make Trust and wider health economy connections for the participant
  • Be supportive and have a developmental focus
  • Meet regularly with the participant to agree direction and solve issues
  • Engage with the NHS Graduate Scheme team to effectively deliver the Scheme aims
  • Support trainees to demonstrate a return on the investment during their placement
  • Ensure the trainee has a suitable area to work in with the correct equipment
  • Be accessible to the trainee
  • Provide a wide range of development opportunities and exposure
/ To ensure that appropriate Programme and Placement Managers are in place by:
  • Sourcing, securing and quality assuring Programme and Placement Managers.
  • Providing a local point of contact and support if required by Programme and Placement Managers.
  • Providing training and advice to enable Programme and Placement managers to fulfill their role
  • Support the trainees experience throughout their placements and act as a point of contact, oversee and facilitate where necessary

Appointment to an appropriate role / placement that provides the trainee with opportunities to a quality experience
To support the identification of appropriate roles / placements by :
  • Providing guidance and advice on role design
  • Providing competency frameworksto map against the role specialism and NHS Leadership Academy framework
  • Promote opportunities in all locations equally to participants
  • Setting clear expectations around terms and conditions of employment
/ To identify roles / placements for participants that:
  • Provide stretch within a manageable workload, with defined deliverable work objectives aligned to current need and working in the context of the current landscapeand provide opportunities to demonstrate return on investment during the placement.
  • Are suitably designed to combine the objectives of the NHS Graduate Scheme, the strengths of the participant and the needs of the host trust
  • Provides an opportunity to develop in a real but safe environment
  • Gives the opportunity to innovate, extend and demonstrate skills
  • Where possible provides exposure to the wider health economy and across the health and social care landscape.
  • Offer terms and conditions in line with scheme expectations
  • Provide an appropriate work environment (e.g. desk, IT, phone etc)
/ To oversee the identification or roles/ placements by:
  • Sourcing, securing and quality assuring the potential host organisations for trainee placements.
  • Checking and approving job descriptions and role outlines for the trainee placements.
  • Working with key stakeholders/ Steering Groups to sign off placements.
  • Working with the national office to support the distribution of trainees through the system.

Induction and transition
To support local orientation and the trainees transition by providing:
  • National framework and timescales for induction activities and host organisation arrangements
  • Orientation guidelines
  • Support on developing an orientation plan
  • Feedback on plans if requested
  • Design and delivery of a national welcome event
/ To meet national timescales for induction and respond to requests for information to support the trainee’s transition.
To plan a wide orientation experience that will be supportive of the participants role and promotes understanding of the NHS through exposure to:
  • A variety of experiences, roles and services
  • The Patient journey and experience
  • Clinicians and clinical practice
  • Senior trust leaders
  • The wider NHS and health economy
  • The importance of return on investment in the NHS.
/ To support local orientation and the trainees transition by:
  • Support local orientation by providing local guidance if required.
  • Checking orientation plans with programme managers.
  • Planning and delivering a local induction event to follow the national welcome event.

Development
To provide development opportunities in line with programme priorities that will include:
  • Structured development or education programme
  • Action Learning sets
  • Support/ advice in finding a mentor
  • Brokerage of national and local links
  • Post scheme and alumni support
  • Establish onward career development links with NHS Organisations during and post scheme
/ To ensure through Programme and Placement management:
  • A supportive leadership relationship
  • That the participant has a personal development plan
  • That the participant has access to networks and senior figures
  • That local mentoring relationships are identified if appropriate
  • There is access to local learning/ education opportunities
  • That participants prioritise attendance at the appropriate education sessions for their scheme and that they are supported to be released from work, successfully complete the programme and transfer their learning to the workplace
/ To support trainees development through:
  • Alignment with wider new leader networks, mentoring, coaching and Talent Management frameworks/ tracking.

Communication and promotion
To promote knowledge and awareness of the NHS Graduate Scheme by:
  • Providing clear communication and detail about programme operation
  • Keeping partners informed on developments and progress
  • Marketing the scheme both inside and outside the NHS
  • Supporting local steering groups as forums for feedback and consultation
  • Providing a two way conduit to the national leadership appointed bodies
  • Listening to feedback about programme operation and direction
/ To raise awareness of and promote the NHS Graduate Training Scheme :
  • Within the organisation so that the wider staff group understands the role of participants
  • Within the organisation to identify and encourage potential participants
  • Within the senior staff group so that the talent potential of programme participants is factored into succession planning
  • To local partner organisations who could become involved with the schemes
  • Promoting career development opportunities through the Scheme programmes to staff
/ To raise awareness and promote the NHS Graduate Training Scheme:
  • Within the LDP and within appropriate networks.

Giving and receiving Feedback
To develop the NHS Graduate Scheme participant experience by eliciting and providing feedback as well as sharing analysed outcomes from:
  • Placement experience
  • Education modules
  • Validation exercises
  • Diversity data
  • Performance against quality measures
  • Evaluation of current processes, experience and providers
/ To engage in giving and receiving feedback by:
  • Managing participant performance (including via Geni) and supporting the participant
  • Providing honest and fair feedback to participants
  • Being open to feedback and acting continuously to improve placement quality
/ To engage in giving and receiving feedback by:
  • Being open to feedback and acting continuously to improve placement quality across the LDP.
  • Provide feedback to the NHS Leadership Academy from a LDP perspective to improve the trainee and organisation experience.

1