Next Steps After Closure of the Service

Online Option Choice–

Next Steps after Closure of the Service

Introduction

From midnight on 28thFebruary the Online Option Choice service is closed to students. This document provides guidance to Academic Departments/Schools on the next steps of completing the Online Option Choice process.

Not Yet Submitted

The first step is to update the Planned Curriculum for any students that have a status of ‘Not Yet Submitted’ for their option choices.

You can identify a list of these students by running the following Discoverer report:

Workbook: REP_SR.STUD Online Option Choice

Report: Not Yet Submitted (1592)

The option choices that these students have selected so far will appear in the Planned Curriculum section of Student Records. However, the student could have too few,or too many credits, depending on the point they had reached in selecting their options.

To identify students that have not got the correct amount of credit you will need to run the following Discoverer Report:

Workbook: REP_SR.STUD Online Option Choice

Report: Planned Curriculum Credit Count (1590)

Using the page items at the top select just to show students whose Option Choice status is ‘Not Yet Submitted’. You will then see in the ‘Credit Warning’ column if the students are low or high in credit.

For these students their Planned Curriculum will need to be manually updated to have the correct amount of credit (120 credits), which could involve adding or removing options.

Missing Planned Curriculum

After correcting all the records for the students who have ‘Not Yet Submitted’ you will need to update those that have not accessed the service at all. You can find these students by running the following report:

Workbook: RE_SR.STUD Planned Curriculum

Report: Missing Planned Curriculum for Next Year (1272)

The report will list all those that have no units in their Planned Curriculum in Student Records which indicates that they have not accessed the service at all. The report will also show Interrupted students who are not able to access the service.

The students that are on the report will need to have their Planned Curriculum created and their options added in Student Records manually.

Changes to Options

If any changes need to be made to a student’s option choices, which are permitted by the Timetabling Policy, this must be done through the Planned Curriculum screens in Student Records.

Transferring and Repeating Students

If a student is permitted to transfer course for the next academic session their current Planned Curriculum will need to be deleted and a new Planned Curriculum created, and options selected for the new course they are transferring to for the following year.

After the Board of Examiners have sat you will also need to update the Planned Curriculum for any students that are going to be repeating their year of study. For this you will need to delete their current Planned Curriculum and create a new one with just the units they are repeating.

Guidance on Planned Curriculum management can be found on the RSSAweb pages:

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