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NEW ZEALAND SOCIETY FOR MUSIC THERAPY
ANNUAL GENERAL MEETING: 2006
Minutes of the meeting held at St David Street Lecture Theatres, Otago University, Dunedin on Sunday 1st October 2006 at 9am
1. PRESENT
Megan Berentson-Glass, Emma Boniface, Alison Cooper, Judy Cooper, Morva Croxson, Judy Field, Heather Fletcher, Jean Hedley, Mary Hepburn, Sarah Hoskyns, Yid Ee Goh, Andrea Gregory, Kimberley Jones, Edith Klostermann, Barbara Mabbett, Claire Molyneux, Megan Potter, Daphne Rickson, Raeline Savage, Fiona Shaw, Kathryn Stevenson, Karen Twyford, Penny Warren, Linda Webb, Catherine Wilkinson, Soo Young Lee, Catherine Gibbs (Chairperson) Morag Wheeler (Executive Officer)
2. APOLOGIES
Fran Baldock, Joan Webster, Rebecca Travaglia, Shelley Spang, Liz Wallace, Natalie Nugent and Judith White.
Moved from the Chair: “That the apologies be accepted.” Carried
3. MINUTES OF THE PREVIOUS MEETING
These had been distributed prior to and at the commencement of the meeting.
3.1 Kathryn Stevenson noted the following amendments:
- 7.1 “May Goh” should read “May Clulee” and the phrase “music therapists in MusT” should read “music therapists on the NZSMT web site”
- 10.1 delete “and 7th” of August
- 12.3.1 Kathryn Stevenson had suggested her name should replace that of Mary Hepburn.
3.2 It was moved that:
” With these amendments, the minutes be accepted as a true and correct record of the Annual General Meeting of 2005.”
Moved: B Mabbett 2nd: D Rickson Carried
4. MATTERS ARISING
There were no matters arising from the minutes to be discussed.
5. ANNUAL REPORT OF THE NEW ZEALAND SOCIETY FOR MUSIC THERAPY
The Chair spoke to the report, highlighting the achievements of the society as outlined in the report, the on-going progress of the website revamping and in particular the very generous support of Sir Roy McKenzie.
The retirement of Barbara Lewis and Natali Allen from their former positions was noted and grateful thanks expressed for their contributions to the society. The appointment of an Executive Officer was noted.
Linda Webb noted that the date of the Annual Report was the same as the financial year and queried whether it would be possible to change the dates for the AGM and financial reports to better reflect the current state of the society’s position.
It was moved by Catherine Gibbs that:”.. the Annual Report be accepted.”
Moved: Catherine Gibbs 2nd:Linda Webb Carried
6. ANNUAL REPORT OF THE EDUCATION, TRAINING AND PROFESSIONAL PRACTICE FORUM
Daphne Rickson the Convenor of the Forum spoke to the report. She highlighted and acknowledged the support of the Forum members and others who had supported the ETPP, expressing her personal thanks and outlining the main activities of the group over the year.
Daphne then moved that:
” The Report be accepted.”
Moved: D Rickson 2nd: M Croxson Carried
7. 2005-06 REPORT OF THE REGISTRATION B0ARD
Daphne Rickson reported that in the absence of Board members who were on the Registration Board for the 2005-2006 period there was no official report and few formal meetings. She advised that matters had been dealt with predominantly by email as they arose and that a casebook approach had been taken and actions minuted.
She offered to present a formal report in MusT after the AGM both retrospective for the 2004-05 and current 2005-06 year.
Daphne moved that:
” .. her verbal report be accepted.”
Moved: D Rickson 2nd: P Warren Carried
8. STATEMENT OF ACOUNTS AND FINANCE REPORT
The final audited accounts were tabled for the meeting.
Barbara Mabbett moved that “ ..the audited accounts to March 2006 be accepted.”
Moved: B Mabbett 2nd: L Webb Carried
Barbara Mabbett moved that:” David Wood be appointed auditor for the Society”
Moved: B Mabbett 2nd: D Rickson Carried
Linda Webb advised that any members who had queries about the accounts could address their queries to Council and they would be followed up with the auditor if required.
The Executive Officer reported on the current investments of the society’s funds as managed by Waddell Johnston McCarthy and Co Limited and noted the further generous support of Sir Roy McKenzie in providing the means for the society to maintain a steady income for carrying on its work from shares gifted by him.
9. REMITS
· Catherine Gibbs drew attention to the need for minor changes to the rule book in light of the positions of Secretary and Treasurer now being embodied in the Executive Officer.
It was moved that:
” Barbara Mabbett be asked to review any necessary changes required in the rules.”
Moved: C Gibbs 2nd: H Fletcher Carried
· Daphne Rickson gave some background information on the need to raise the professional fee and to recognize that the ETPP professional arm of the society was indebted to NZSMT Council for support.
She then tabled from Forum in respect of an increase in fees a motion that:
“The professional fee be raised from $75.00 to $93.00 annually and include a donation of $7.00”
Moved: D Rickson
Discussion arose around the matter of the donation and Barbara Mabbett suggested the donation should be dealt with separately at ETPP.
The motion was then withdrawn, amended and moved that:
“The professional fee be raised from $75.00 to $93.00 annually”.
Moved: D Rickson 2nd: M Hepburn Carried
· Linda Webb recommended that in light of the discussion which arose around issues as they relate to the rules, Council review the rules in respect of the matters that has arisen and new members be kept informed of the process required.
10. OTHER BUSINESS
· Morva Croxson advised the meeting of an extremely valuable gift to the society by Sir Roy McKenzie of a further gift of shares in Rangatira worth approximately $60,000. Sir Roy had indicated in his correspondence advising of the gift that the funds could be used towards assisting in the development of a Music Therapy centre. This news was greeted by acclamation by those present. Morva will draft a letter to Sir Roy on behalf of the Council and AGM expressing the gratitude of the society for his gift.
· Morva Croxson thanked Catherine Gibbs for her work as Chair for the society over the past year and signalled the importance of the AGM 2007 as an election year, in particular in light of the numerous changes over the past 18 months.
· Morva Croxson drew attention to the METANZ initiative and strategic plan on the current draft arts curriculum, copies of which had been circulated and were available for viewing after the meeting, and stressed the extreme importance to music therapists of the issues involved and strongly recommended that NZSMT support this initiative.
It was moved that: “The AGM authorise NZSMT to endorse the METANZ response to the draft New Zealand arts curriculum”
Moved: B Mabbett 2nd: D Rickson Carried
Linda Webb stressed also the need for independent submissions and recommended that NZSMT members consider and encourage others to support MENZA by becoming members.
· Linda Webb expressed congratulations to the first round of graduates of the two year music therapy programme.
It was moved that:
“The society expresses its gratitude to NZSM in respect of the progress made with the NZSMT course and the work of Associate Professor Sarah Hoskyns.”
Moved L Webb 2nd C Gibbs Carried
· The Executive Officer advised the meeting that confirmation had been received from Kirsten Clayton of her willingness to continue on behalf of Bell Gully as the Honorary Solicitor for the society. A letter is to be sent by the Executive Officer to Bell Gully thanking them for the on-going support of and assistance to the society.
11. DATE OF THE NEXT MEETING
The next AGM will be held at Conference 2007 in Wellington at a date to be decided.
The minutes of the 2006 AGM will be distributed in 2007 with Conference material.
Signed …………………………………….. Date