THE GROSSE POINTE PUBLIC SCHOOL SYSTEM
389 St. Clair
Grosse Pointe, MI 48230
REQUEST FOR PROPOSAL
HIGH SCHOOL ATHLETIC TRANSPORTATION SERVICES
INTENT
The Grosse Pointe Public School System (the “District) is soliciting proposals from qualified licensed vendor(s) to provide the district with athletic transportation for North and South High Schools primary for the Athletic Program. The District anticipates entering into a three (3) year agreement with possible renewal thereafter.
INTRODUCTION
The information submitted in your proposal including experience, qualifications, and fee schedule will be reviewed for the purpose of selecting a vendor to provide, such transportation service. Favorable fees will be a factor in the selection process. However, the vendor’s experience, resources, and level of proposed services will be key factors in determining who will be recommended to the Board of Education to provide transportation to the Grosse Pointe Public School System. All bidders are expected to carefully examine the proposal documents. Any ambiguities or inconsistencies should be brought to the attention of the Assistant Superintendent for Business through written communication prior to the opening of the proposals. The Grosse Pointe Public School System will not reimburse bidders for any costs associated with the preparing or submitting of any proposal.
QUALIFICATION REQUIREMENTS
Respondents to the RFP must meet the following minimum requirements:
1. Ability to provide same day response.
2. A minimum of seven (7) years experience in transportation.
3. List of five (5) references.
4. Proof of insurance coverage.
AWARD OF SERVICES
The Board of Education may award one contract for both High Schools or may elect to award separate contracts for each High School.
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THE GROSSE POINTE PUBLIC SCHOOL SYSTEM
REQUEST FOR PROPOSAL
TRANSPORTATION SERVICES
(Continued)
SELECTION CRITERIA
The Administration of the Grosse Pointe Public School System will evaluate proposals using the following criteria:
1. Experience with Michigan public/private/parochial school districts.
2. Recommendations from at least five current public/private/parochial school clients (form provided for contacts).
3. Fee proposal (form provided).
4. Interviews may be conducted with selected vendors.
Please note: Fees are only one criteria of the evaluation.
SELECTION PROCESS
Proposals shall be evaluated by the administration on the basis of the vendor’s experience, proposed cost, completeness of proposal, knowledge and ability to provide the service, and professional references. No revisions to the original proposals will be allowed, other than those requested by the District for the final contractual terms through the selection process.
The District may elect to conduct interviews with any or all of the bidders. The final recommendation rests with the Superintendent of Schools as he may deem to be in the best interest of the District.
The District or its designee reserves the right to award more than one contract if it is in its best interests to do so.
The respondent understands that this RFP does not constitute an offer or a contract with the District. A contract shall not be deemed to exist and is not binding until proposals are reviewed, the best proposal has been identified, negotiations with the vendor have been completed, and agreement has been executed by parties and approved by the Board of Education.
In the event the parties are unable to negotiate final terms, the Superintendent of Schools may determine to accept the offer of the second most responsive and responsible vendor. The Board of Education reserves the right to reject all proposals, to abandon the project or to solicit and re-advertise for other proposals. The Superintendent of Schools may waive any informality and/or irregularity contained in a proposal or in the manner of its submittal and recommend the award of a contract thereafter to the Board of Education.
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THE GROSSE POINTE PUBLIC SCHOOL SYSTEM
REQUEST FOR PROPOSAL
TRANSPORTATION SERVICES
(Continued)
PROPOSAL
Vendors are required to submit the following information in its proposal:
1. A list of all current Michigan school references and length of service to each.
2. A list of all Michigan school clients that have terminated services in the past two years.
3. Proposed fee structure for North High School and South High School, Brownell Middle School, Parcells Middle School, Pierce Middle School and field trips.
4. Proof of insurance coverage.
5. Proposal questionnaire.
6. Familial relationship statement.
7. Location of bus/transportation yard.
Information beyond the minimum requirements may also be submitted. All proposals are to be submitted in writing and received no later than 12:00 p.m. (noon) Thursday,
April 7, 2016. Bidders must submit three (3) signed originals in a sealed envelope clearly marked on the outside Transportation Services Proposal. Proposals are to be submitted to:
Ms. Isha Smith
Director of Business Operations
The Grosse Pointe Public School System
389 St. Clair
Grosse Pointe, MI 48230
For information contact Isha Smith at
The administration may contact vendors for possible interviews. The Board of Education hopes to appoint the successful vendor(s) at the April 25, 2016, Board of Education meeting. Services of the selected vendor(s) will commence July 1, 2016 for the 2016-17 school year.
INFORMATION PROVIDED
The following information is attached` for reference purpose only and not as a final schedule of activities.
1. Number of participants by sports.
2. Number of schools.
3. Sample schedule of events.
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THE GROSSE POINTE PUBLIC SCHOOL SYSTEM
REQUEST FOR PROPOSAL
TRANSPORTATION SERVICES
(Continued)
CONTACT INFORMATION
School Client Reference List / Active Clients Within Past Three Years
1. School ______
A) Service Provided ______
B) # of Students ______
C) Telephone #______
D) Contact Name and Title: ______
2. School ______
A) Service Provided ______
B) # of Students ______
C) Telephone #______
D) Contact Name and Title: ______
3. School ______
A) Service Provided ______
B) # of Students ______
C) Telephone #______
D) Contact Name and Title: ______
4. School ______
A) Service Provided ______
B) # of Students ______
C) Telephone #______
D) Contact Name and Title: ______
5. School ______
A) Service Provided ______
B) # of Students ______
C) Telephone #______
D) Contact Name and Title: ______
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THE GROSSE POINTE PUBLIC SCHOOL SYSTEM
REQUEST FOR PROPOSAL
TRANSPORTATION SERVICES
(Continued)
CONTACT INFORMATION
School Client Reference List / List of Schools Terminated in Past Two (2) Years
1. School ______
A) Service Provided ______
B) # of Students ______C) Telephone #______
D) Contact Name and Title: ______
E) Reason for Cancellation: ______
2. School ______
A) Service Provided ______
B) # of Students ______C) Telephone #______
D) Contact Name and Title: ______
E) Reason for Cancellation: ______
3. School ______
A) Service Provided ______
B) # of Students ______C) Telephone #______
D) Contact Name and Title: ______
E) Reason for Cancellation: ______
4. School ______
A) Service Provided ______
B) # of Students ______C) Telephone #______
D) Contact Name and Title: ______
E) Reason for Cancellation: ______
5. School ______
A) Service Provided ______
B) # of Students ______C) Telephone #______
D) Contact Name and Title: ______
E) Reason for Cancellation: ______
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THE GROSSE POINTE PUBLIC SCHOOL SYSTEM
TRANSPORTATION FEE PROPOSAL
NORTH HIGH SCHOOL ATHLETIC TRANSPORTATION
YEAR 1 / YEAR 2 / YEAR 3 / TOTALMinimum per Trip / $ / $ / $ / $
Minimum Hours per Trip
Additional Hourly Rate / $ / $ / $ / $
Mileage Rate (if applicable)
Additional Cost (if applicable)
Location of Bus Yard / Center
Comments or Recommendations
COMPANY PHONE
REPRESENTATIVE
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THE GROSSE POINTE PUBLIC SCHOOL SYSTEM
TRANSPORTATION FEE PROPOSAL
(Continued)
SOUTH HIGH SCHOOL ATHLETIC TRANSPORTATION
YEAR 1 / YEAR 2 / YEAR 3 / TOTALMinimum per Trip / $ / $ / $ / $
Minimum Hours per Trip
Additional Hourly Rate / $ / $ / $ / $
Mileage Rate (if applicable)
Additional Cost (if applicable)
Location of Bus Yard / Center
Comments or Recommendations
COMPANY PHONE
REPRESENTATIVE
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THE GROSSE POINTE PUBLIC SCHOOL SYSTEM
TRANSPORTATION FEE PROPOSAL
(Continued)
BROWNELL MIDDLE SCHOOL ATHLETIC TRANSPORTATION
YEAR 1 / YEAR 2 / YEAR 3 / TOTALMinimum per Trip / $ / $ / $ / $
Minimum Hours per Trip
Additional Hourly Rate / $ / $ / $ / $
Mileage Rate (if applicable)
Additional Cost (if applicable)
Location of Bus Yard / Center
Comments or Recommendations
COMPANY PHONE
REPRESENTATIVE
THE GROSSE POINTE PUBLIC SCHOOL SYSTEM
TRANSPORTATION FEE PROPOSAL
(Continued)
PARCELLS MIDDLE SCHOOL ATHLETIC TRANSPORTATION
YEAR 1 / YEAR 2 / YEAR 3 / TOTALMinimum per Trip / $ / $ / $ / $
Minimum Hours per Trip
Additional Hourly Rate / $ / $ / $ / $
Mileage Rate (if applicable)
Additional Cost (if applicable)
Location of Bus Yard / Center
Comments or Recommendations
COMPANY PHONE
REPRESENTATIVE
THE GROSSE POINTE PUBLIC SCHOOL SYSTEM
TRANSPORTATION FEE PROPOSAL
(Continued)
PIERCE MIDDLE SCHOOL ATHLETIC TRANSPORTATION
YEAR 1 / YEAR 2 / YEAR 3 / TOTALMinimum per Trip / $ / $ / $ / $
Minimum Hours per Trip
Additional Hourly Rate / $ / $ / $ / $
Mileage Rate (if applicable)
Additional Cost (if applicable)
Location of Bus Yard / Center
Comments or Recommendations
COMPANY PHONE
REPRESENTATIVE
1. Are you a state licensed carrier?
Yes No
2. Do you have a driver training and or certification program?
Yes No
3. Are your employees subject to pre-screening in regards to criminal and/or driving records?
Yes No
4. Do you have a minimum of 7 (seven) years experience in providing the type of transportation being bid?
Yes No
5. Are you prepared to provide at least five (5) references?
Yes No
6. Have you completed and signed the execution of bid form?
Yes No
7. Do you have sufficient vehicles to provide service required for the option(s) on which you are quoting?
Yes No
8. Do you have wheelchair capable vehicles?
Yes No
9. Location from which buses will be dispatched.
10. Are charges calculated from Terminal to Terminal or pick up point to return?
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THE GROSSE POINTE PUBLIC SCHOOL SYSTEM
TRANSPORTATION REQUEST FOR PROPOSAL QUESTIONNAIRE
11. Do you have bus/dispatch yard located in Wayne County or near the Grosse Pointe Public School System
Yes No
12. Do you have a driver training programs in-house and/or a certification program for drivers training
Yes No
13. Does your company have an EXCELLENT bus inspecting rating, from the State of Michigan Police, for last 3 years?
Yes No
14. Does your company have two-way radios communication in all of you Buses?
Yes No
15. Do your buses have cameras?
Yes No
16. If cameras are needed is it at your companies expense
Yes No
17. Do you have an acting member of the Michigan Pupil Transportation Association and attend annual update meetings?
Yes No
18. Does your supervisor and dispatcher attend the Annual Supervisor Bus Driver Training Class?
Yes No
19. Do you have a preventive maintenance plan for your bus fleet?
Yes No
20. Do you cancel bus service for inclement weather or does the District have that right?
Yes No
THIS FORM MUST BE RETURNED WITH YOUR PROPOSAL.
THIS FORM MUST BE COMPLETED, SIGNED AND RETURNED FOR YOUR PROPOSAL TO BE VALID.
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The Grosse Pointe Public School System
FAMILIAL RELATIONSHIP DISCLOSURE FORM
This form MUST BE NOTORIZED as a condition of being awarded business by The Grosse Pointe Public School System.
I, the undersigned, being first duly sworn, depose and say; and my signature certifies, that there are no Owners, Principals, Officers, Agents, Employees, or Representatives of this firm that have any familial relationships with any members of the Grosse Pointe Public School Board, or its Superintendent, unless specifically noted below:
School Board Members
Judy Gafa, President
Daniel Roeske, Vice President
Margaret Weertz, Secretary
Brian Summerfield, Treasurer
Lois Valente, Trustee
Ahmed Ismail, Trustee
Cynthia Pangborn, Trustee
Superintendent
Dr. Gary C. Niehaus
The following familial relationship is disclosed:
Name: ______
(type or print)
Firm: ______
Title: ______
Signature: ______
Subscribe and sworn to before me this ______day of , 2016.
Notary Public, ______
My Commission expires: ______
Reference: Public Act 232 of 2004
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THE GROSSE POINTE PUBLIC SCHOOL SYSTEM
TRANSPORTATION FEE PROPOSAL
(Continued)
THIS FORM MUST BE COMPLETED, SIGNED AND RETURNED FOR YOUR PROPOSAL TO BE VALID.
IMPORTANT: Please make sure your envelope is addressed and marked as indicated in the
instructions to bidders.
DATE:
In compliance with this Request for Proposal, and subject to all the conditions herein, the undersigned offers and agrees, if this bid be accepted within 90 days from the date of the opening, to furnish any or all items at the prices quoted.
Under penalty of perjury the undersigned bidder certifies that this bid has not been arrived at collusively or otherwise in violation of Federal or State antitrust laws.
VENDOR (BIDDER)
SIGNED (Cursive / in ink)
ABOVE SIGNATURE (typed)
TITLE
TELEPHONE NUMBER
STREET
P. O. BOX
CITY & STATE
TOTAL AMOUNT
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GROSSE POINTE NORTH HIGH SCHOOL
INFORMATION ONLY
· List of sports and number of approximate participants for year 2015-16
· Drop off 115
· Roundtrip 225
· Drop off buses for some Varsity/JV travel together
· Freshman transportation is round trip
FALL / EstimateCheerleaders – JV / 8
Cheerleaders – Varsity / 18
Cross Country – Boys / 54
Cross Country – Girls / 85
Field Hockey – JV / 18
Field Hockey – Varsity / 19
Football – 9th / 23
Football – JV / 24
Football – Varsity / 47
Golf – Girls / No Bus / 12
Soccer – Boys 9th / 13
Soccer – Boys JV / 13
Soccer – Boys Varsity / 20
Swimming – Girls / 40
Tennis – Boys JV / Varsity / request / 31
Volleyball -9th Grade / 14
Volleyball-JV / 11
Volleyball- Varsity / 13
WINTER
Basketball-Girls 9th Grade / 0
Basketball-Girls JV / 13
Basketball-Girls Varsity / 11
Basketball – Boys 9th / 13
Basketball – Boys JV / 13
Basketball – Boys Varsity / 14
Competitive Cheerleaders-Varsity / 17
Figure Skating / No Bus / 9
Gymnastics (combined with South) / 11 North
Hockey – Boys / 20
Hockey – Girls / 20
Swimming – Boys / 27
Synchronized Swimming / No Bus / 7
Wrestling / 24
SPRING
Baseball – 9th / 19
Baseball – JV / 16
Baseball – Varsity / 22
Crew Club / No Bus / 8
Boys-Golf / No Bus / 16
Lacrosse- Boys 9th Grade / 0
Lacrosse – Boys JV / 28
Lacrosse – Boys Varsity / 26
GROSSE POINTE NORTH HIGH SCHOOL