NEVADA STATE PURCHASING DIVISION

REQUEST FOR PROPOSAL (RFP) DEVELOPMENT FORM FOR IT PROJECTS

Note:For questions regarding completion of this form, please contact your agency’s assigned Purchasing Officer. For a list of assigned Purchasing Officers please visit

DEPARTMENT/AGENCY INFORMATION
Department:
Agency/Division/Bureau:
Budget Account Number: / Agency Number:
Program (if applicable):
Anticipated Contract Amount:
Anticipated Contract Term:
Contact Person:
Title:
Phone Number: / Fax Number:
Email Address:
Mailing address:
How many contract originals does your agency require for signature?
Names and Titles of individuals that will sign the contract: / Name / Title
Name of individual to whom the insurance documents should be sent: / Name / Email
RFP Title:
Previous RFP Number, if applicable: / RFP #: / Issued by:
Previous Purchasing Contact, if applicable:
Previous RFP or Contract if done by agency: / Please attach a copy for reference
Anticipated BOE Date:
Is the project funded? / Yes: / No:
Is any portion federal funds? / Yes: / No:
Does this project require a Technology Investment Request (TIR)? / Yes: / No:
If so, has it been approved? Please provide a copy of the approval. / Yes: / No:
RFP DEVELOPMENT INFORMATION INSTRUCTIONS
Complete all information required in the following tables. If not applicable or required, please put “Not Applicable” in the appropriate section. The information provided below will be included in the appropriate sections within the RFP. Follow the numbering format in the IT RFP Template to identify section headings, subheadings, etc. Attach additional information if applicable. A PDF version of the IT RFP Template is embedded here for your reference in completing this form.

PROJECT OVERVIEW
This section should provide a brief synopsis of the project/requirements.
The section should include an overview of the project to include such things as anticipated project start and end dates,
administering agency, any other pertinent information.
GOALS AND OBJECTIVES
If applicable, this section should provide high level goals and objectives of the project. This can be incorporated
in the Project Overview Section. More specific goals and objectives should be included in the Scope of Work Section.
BACKGROUND - PROJECT
Describe the history and reasons behind the project.
BACKGROUND - AGENCY
Describe the agency’s organization and functional units; office locations;
staffing, etc., including relationship to current project.
CONCURRENT IMPACTS / PROJECTS
Describe any concurrent projects that may have an impact on the project identified in the RFP
CURRENT COMPUTING ENVIRONMENT
Describe the agency’s current computing environment
PROJECT SOFTWARE
Describe the current desktop tools utilized by the agency
DEVELOPMENT SOFTWARE
Review this section and provide modifications as applicable. Development software is defined as a
computer system, toolset and methodology used to develop and/or modify and test new software applications.
STATE RESOURCES
Review the sections in the IT RFP Template and provide any changes or additions
within this section by referencing back to the sections in the IT RFP Template.
Will there be a Steering Committee? / Yes: / No:
Will there be a Project Sponsor?
______
NameTitle / Yes: / No:
Will there be a Project Manager?
______
NameTitle / Yes: / No:
State Project Staff – Any limitations on their availability; i.e., specific timeframes they would not be available?
If so, identify those timeframes: / Yes: / No:
Will there be a Quality Assurance Monitor? / Yes: / No:
SYSTEM REQUIREMENTS – COMPUTING PLATFORM
If applicable, this section should include, but not be limited to, the following information regarding the
agency’s project platform, LAN/WAN, output requirements, etc.
SYSTEM REQUIREMENTS – TECHNICAL REQUIREMENTS
If applicable, this section should include, but not be limited to, the following information regarding the agency’s
required presentation requirements, data requirements, processing requirements, reporting, architecture,
programming requirements, disaster recovery, development, testing and training environment, error control,
on-line help, system interfaces, search tool, etc.
FUNCTIONAL REQUIREMENTS
If applicable, this section should include a narrative and illustrative definition of
business processes independent of any specific technology or architecture.
SYSTEM REQUIREMENTS – SECURITY STANDARDS
If applicable, this section should include the security standards specific to the agency.
These are over and above the security standards listed in the IT RFP Template which must be included in all IT RFPs.
REQUIREMENTS MATRIX
If applicable, this section should include a system requirements matrix.
The matrix can be prepared as an Excel spreadsheet or in a table format.
There is a sample in the RFP of the type of conditions/descriptions to be met.
SCOPE OF WORK AND DELIVERABLES
The project should be broken down into the following: Tasks (with a defined Objective),
Activities (to meet the objective) and Deliverables (tied to each of the activities)
The first task should always be Planning and Administration and the balance of tasks in the Scope of Work Section
should mirror the format of the Planning and Administration Section.
FINANCIAL STABILITY
Please check what information you would like the evaluation committee
to use when evaluating each vendor’s financial stability.
Profit and Loss Statements and Balance Statements? / Yes: / No:
Please provide information as to who will be reviewing financial statements on behalf of theevaluation committee for the committee’s final determination of financial stability for each vendor. / Name:
Title:
Phone:
Email:
Dun and Bradstreet Report on successful vendor only? / Yes: / No:
BUSINESS REFERENCES
Review the questions in the Business Reference Section and modify as applicable.
How many business references would you like? Three (3) minimum.
How many years of experience do you want them to reference?
Review the reference questionnaire embedded here and provide any additional information, comments
or specific questions that should be included in the questionnaire.

VENDOR STAFF SKILLS AND EXPERIENCE REQUIRED
Vendors must include resumes for key personnel to be responsible
for performance of any contract resulting from the RFP.
Review the qualifications as identified in this section of the IT RFP Template and provide modifications as applicable.
Project Manager? / Yes: / No:
Qualifications for Project Manager:
Technical Lead? / Yes: / No:
Qualifications for Technical Lead:
Implementation Lead? / Yes: / No:
Qualifications for Implementation Lead:
Individual Team Members? / Yes: / No:
Qualifications for Individual Team Members:
Other types of vendor resources? / Yes: / No:
If yes, identify the resource and qualification requirements:
VENDOR STAFF RESUMES
Review the vendor staff resume format and provide any additions and/or deletions as applicable.

IT PROCESS SECTIONS
The following sections are part of the Capability Maturity Model (CMM) process for IT projects.
Review the sections in the IT RFP Template and determine which sections are applicable for
the type of IT project identified in the RFP.
Project Management? / Yes: / No:
Quality Assurance? / Yes: / No:
Metrics Management? / Yes: / No:
Design and Development Processes? / Yes: / No:
Configuration Management? / Yes: / No:
Peer Review Management? / Yes: / No:
COST SCHEDULE
How do you want the vendor to submit their proposed cost/pricing?
There is an Excel spreadsheet embedded below that allows vendors to submit cost/pricing in the
same format in order to facilitate a good cost comparison.
The schedule should be modified once all of the tasks and deliverables have been determined in the scope of work section.
Review the embedded cost schedule and provide any additional information, comments
or specific schedules that should be included.

Do you require the following schedules to be included?
Development and Data Conversion Environments? / Yes: / No:
Integration, System Test and UAT Environments? / Yes: / No:
Training Environment? / Yes: / No:
Production Environment? / Yes: / No:
Other Associated Costs? / Yes: / No:
Rate Schedule – Change Orders? / Yes: / No:
Annual Product Licensing and Maintenance Schedule? / Yes: / No:
FINANCIAL – HOLD BACKS
Do you want hold backs? / Yes: / No:
If so, what percentage?
WRITTEN QUESTIONS AND ANSWERS
Do you want to allow for more than one (1) question and answer period? Note: More than one (1) question and answer period will add additional time to the RFP process. / Yes: / No:
REFERENCE LIBRARY
Will there be a reference library? / Yes: / No:
If so, identify what will be included in the reference library:
How will vendors access the reference library?
TERMS AND CONDITIONS - CONTRACT
Review the terms and conditions and identify by section number any that may not apply to the project/scope of work.
TERMS AND CONDITIONS - PROJECT
Review the terms and conditions and identify by section number any that may not apply to the project/scope of work.
AGENCY SPECIFIC TERMS AND CONDITIONS
Are there any agency specific terms and conditions that need to be included in the RFP? If so, please provide them here.
GENERAL INFORMATION/COMMENTS
Provide any additional information/comments that should be included in the RFP.
Reference applicable RFP section where information should be included.
AGENCY ATTACHMENTS
Does your agency have any specific attachments that should be included within the RFP?
If so, please identify them below and attach them when submitting the RFP Development Form to Purchasing.
RFP MAILING AND EVALUATION INFORMATION INSTRUCTIONS
Complete the following tables for mailing list development, evaluation committee member information and evaluation criteria and weights.
PROVIDE THE CODE CLASSIFICATIONS TO BE USED FOR DISTRIBUTION TO VENDORS
The Service CodeClassifications can be found by opening the following document:

MAILING LIST DEVELOPMENT
Identify entities who should receive direct notification of the RFP’s release, include the following information
Company Name / Contact Name / Email Address / Fax Number
EVALUATION COMMITTEE
Provide name and title, agency name and mailing address, phone number and email address
Per NAC 333.162 – Each committee to evaluate proposals must contain members that represent at
least two (2) using agencies andthe chief will not appoint a member to a committee to evaluate proposals
who possesses direct supervisory authority over a majority of the other members of the committee. Additionally, one member of the committee must be a representative from outside of the Department of the using agencies.
Note: Agency must provide a letter from their Administrator or Director approving the evaluation committee
Name and Title / Agency Mailing Address
(for mailing proposals) / Phone Number / Email Address
EVALUATION CRITERIA
Per NRS 333.335(3) - Proposals shall be consistently evaluated and scored based upon the following criteria.
If you want additional criteria enter it in the “Other” section.
Criteria / Weight
1)Demonstrated Competence
2)Experience in performance of comparable engagements
3)Conformance with the terms of this RFP
4)Expertise and availability of key personnel
5)Cost
Other:
VENDOR PRESENTATIONS
Note: Vendor presentations will add additional time to the RFP process.
Do you want vendor presentations? / Yes: / No:
If so, up to how many vendors?
VENDOR PRESENTATIONS EVALUATION CRITERIA
Vendor presentations may be scored based on the original evaluation criteria
or new evaluation criteria and weights may be assigned.
Criteria / Weight

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