Neil Stichbury and Fiona Hodge

Club Growth Directors2017/18

District 72

Email:

TOASTMASTERS NEW ZEALAND

DISTRICT 72 PROMOTIONAL FUNDING APPLICATION FORM

District 72 has funds available to support the events, projects or promotional activities that are designed to increase brand awareness and grow Toastmasters membership throughout New Zealand. Application for funds can be made by completing and submitting the attached form.

Funding Guidelines:

  • Funds are limited and each application will be considered on its merits. For requests in which a group of clubs, an area or a division is applying a larger sum may be available than for an individual club. As a guide to how much may be available the District's usual starting point is up to 2/3 of the total project cost with a maximum of $400 per club per year.
  • Funding must be approved BEFORE any expenditure is incurred. District will not approve retrospective applications.
  • ONLY a Club President, Area Director, Division Director or Club Coach may apply for funding
  • Financial support is given at the discretion of the Club Growth Director in consultation with the District Director and Program Quality Director
  • The application should be completed in full and include material such as photos and / or copies of promotional materials to be used
  • All expenditure must be supported by GST invoices and / or receipts. Where possible invoices are to be submitted to the District Finance Manager for payment direct to the supplier. Where an individual pays the account a District Expense claim must be submitted to the District Finance Manager for reimbursement

Examples of what the funding can be used for:

  • Reproduction costs of posters, brochures, leaflets and fliers which have been approved by District 72 or Toastmasters International.
  • Sandwich boards or rigid plastic signs to direct people to the club venue, which have been approved by District 72 or Toastmasters International.
  • Small advertisements in local newspapers, where they are supported by a news article about Toastmasters or a member of Toastmasters

Examples of what the funding cannot be used for:

  • Gifts or prizes
  • New member fees, membership dues or charter fees
  • Club banners (except for a club rebuild where the club has an older banner)
  • Design costs for posters, brochures and fliers
  • Website hosting and / or design costs
  • Purchase of items not permitted under Toastmasters International policy
  • Food / refreshments

Promotional materials guidelines

  • All promotional material that you produce needs approval prior to printing/submitting of advertisement and must include the current Toastmasters branding, and reference both the district website and the district phone number 0800-PEOPLE
  • For logos, photos and examples, refer to and for guidelines regarding their use, refer to

Please email your designs to to check that they are acceptable to Toastmasters International policy

If you need advice on promotional activities, please contact the Club Growth Director at or Public Relations Manager Steve . If you have any questions about completing the form on the next page, please feel free to contact the Club Growth Directors. Please email the completed form to .

Neil Stichbury and Fiona Hodge

Club Growth Directors2017/18

District 72

Email:

TOASTMASTERS NEW ZEALAND

DISTRICT 72 PROMOTIONAL FUNDING APPLICATION FORM

Name of club(s) / Area / Division applying: (if this application is for a club in formation please write ‘in formation’ after the name)
Club, Area, Division number:
Primary contact person:
Position held in Club / Area / Division:
Postal address:
Phone number: / Email address:
What is the event you require funding for?:(give description and details of the event / project / promotional activity you plan to undertake, including timescales, estimated costs or quotes, anticipated outcome and benefits to club, area, division & how many people will benefit)
What goals and flow-on benefits do you hope to achieve from this event / project / promotional activity either for your club / area / division or surrounding clubs or Toastmasters in general? (e.g. how many new members do you expect to attract?)
What is the projected time frame for the event / project / promotional activity? (e.g. start date, duration and completion)
What is the total cost of this project / promotional activity? (please send in budget to support your application)
What is your club bank balance? (please also explain if any of this money is ‘tagged’ for a specific purpose)
How much is your club contributing to this event / project / promotional activity? (if you are not contributing anything please give detailed reasons why)

Neil Stichbury and Fiona Hodge

Club Growth Directors2017/18

District 72

Email:

TOASTMASTERS NEW ZEALAND

DISTRICT 72 PROMOTIONAL FUNDING APPLICATION FORM

FUNDING REQUEST BREAKDOWN - Event / Project / Promotional Activity Cost Breakdown (please provide additional information, such as quotes, budget in support of the application)
Item Description / Supplier Name / Amount GST excl / GST / Total
How much funding are you requesting from District 72? (this should be the total of the event / project / promotional activity less any contribution with a maximum of $400 per club)
Please tick one of the two options below:
Option 1: Provide receipts to be reimbursed retrospectively Option 2: Provide invoice(s) to be paid direct
If Option 2: Please state bank account name, bank, branch and account number so that we can directly deposit the funds into:
[ ]
Declaration to be signed by the Club President(s) or Area Director or Division Director:
To the best of my / our knowledge, the information above is correct and complete. The club(s) / Area / Division agrees to use the funds only for the purposes listed above, submit a project report and return any unused funds within 90 days of receipt.
Signed:
Date:

District 72 | Where Leaders Are Made

| Neil 027 527 4913|Fiona 021 811 348|