INVITATION TO BID

“NEGOTIATED PROCUREMENT OF SECURITY SERVICES FOR FY 2013

FOR THE OFFICE OF THE OMBUDSMAN-VISAYAS (CEBU CITY)”

1)The OFFICE OF THE OMBUDSMAN FOR THE VISAYAS through its Bids and Awards Committee (BAC) intends to apply the sum of One Million Six Hundred Twenty Four Thousand One Hundred Eleven Pesos and 92/100 (Php1,624,111.92) being the Approved Budget for the Contract (ABC) to payment of the procurement for “Security Services for Fiscal Year 2013 [Eight (8) Security Guards for seven (7) days and Two (2) Security Guards for five(5) days] for the Office of the Ombudsman-Visayas in Cebu City (As per Memoranda dated 24 October 2012 and 25 January 2013).” Bids received in excess of the ABC shall be automatically rejected at the Opening of Bids.

2)In view of two (2) failed biddings, the mode of procurement will be Negotiated Procurement. The OFFICE OF THE OMBUDSMAN FOR THE VISAYAS invited five (5) nominated suppliers to participate in the negotiation in accordance with Section 53 of the Implementing Rules and Regulations (IRR) of Republic Act No. 9184 (R.A. 9184), otherwise known as the “Government Procurement Reform Act,” to wit:

  1. ASSAULT SECURITY AGENCY, Opascor Bldg., North Reclamation Area, Cebu City. Tel. 232-6254. Contact Person: Mr. Moises Lerio;
  2. PYRAMID SECURITY AGENCY, 246-1 V. Rama Ave., Cebu City. Tel. 253-2075. Contact Person: Capt. Romeo Suganob;
  3. NEXT GENERATION SECURITY AGENCY, 2A Capitol Centrum Bldg., Escario St., Cebu City. Tel. 412-4774. Contact Person: Jerry Bajada;
  4. BLUE BREED SECURITY AGENCY, F. Mina St., Cebu City. Tel. 340-5056. Cobtact Person: James Rendon;
  5. TACTICAL SECURITY AGENCY, A.S. Fortuna, Mandaue City, Cebu. Tel. 236-1492. Contact Person: Marilou Gacang.

3)Bidding will be conducted through Negotiated Procurement where at least three (3) suppliers shall be invited to bid for the project. The supplier with the Lowest Calculated Bid (LCB) shall advance to the Post-Qualification stage in order to finally determine his or her responsiveness to the technical and financial requirements of the project. The contract shall then be awarded to the Lowest Calculated and Responsive Bid (LCRB) who was determined as such during the Post-Qualification procedure.

4)Identified bidders may obtain a complete set of Bidding Documents from the Office of the Ombudsman for the Visayas at the address given below from 24 June 2013 to 11 July 2013, 8:00 A.M. to 5:00 P.M.

5)The Office of the Ombudsman for the Visayas will hold a Pre-Bid Conference on 28 June 2013, 2:00 P.M. at the Hearing Room, 3rd Floor, Ombudsman Building, DA Comp., M. Velez, Guadalupe, Cebu City which shall be open to all interested parties.

6)Bids and eligibility requirements must be delivered personally by the bidder to the BAC Secretariat on or before 11 July 2013, 1:30 P.M. All bids must be accompanied by a Bid Security in the form and in the amount prescribed in the ITB Clause 18.1. Late bids shall not be accepted.

Bid Opening shall be on 11 July 2013, 2:00 P.M. at the Hearing Room, 3rd Floor, Ombudsman Building, DA Comp., M. Velez, Guadalupe, Cebu City. Bids will be opened in the presence of the Bidder’s representatives who choose to attend the activity at the address stated below.

7)Please refer to the table below for the summary of activities for the Negotiated Procurement.

AVAILABILITY OF
BIDDING DOCUMENTS / 24 June 2013 to 11 July 2013
c/o BAC Secretariat, 3rd Floor, Ombudsman Building, Guadalupe, Cebu City
PRE-BID CONFERENCE / 28 June 2013, 2:00 P.M.
3rd Floor, Ombudsman Building, Guadalupe, Cebu City
DEADLINE OF SUBMISSION OF BIDS
(Late Bids shall not be accepted.) / On or before 11 July 2013, 1:30 P.M.
Hearing Room, 3rd Floor, Ombudsman Building, Guadalupe, Cebu City
OPENING OF BIDS / 11 July 2013, 2:00 P.M.
Hearing Room, 3rd Floor, Ombudsman Building, Guadalupe, Cebu City
POST-QUALIFICATION / 12 to 19 July 2013
NOTICE OF AWARD / 22 July 2013

8)The Office of the Ombudsman reserves the right to accept or reject any bid, annul the bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

9)This Invitation for Negotiated Procurement is posted at Phil.GEPS, the Ombudsman website, and at the Ground Floor Lobby of the Ombudsman Building, DA Comp., M. Velez, Guadalupe, Cebu City.

For further information, please refer to:

Atty. Yvette Christine R. Labrador-Soleng

BAC Secretariat

Office of the Ombudsman for the Visayas (Cebu City)

DA Comp., M. Velez St., Guadalupe, Cebu City

4125342 loc 300; 255-0977;412-5440.

(Sgd) ALFRED YANN G. OGUIS

Graft Investigation and Prosecution Officer II

Chairperson, Bids and Awards Committee