GOVERNMENT OF PAKISTAN

National History & Literary Heritage Division

3rd Floor, Evacuee Trust Complex, F-5/1

*********

No. F. 9(6)/2016-GA Islamabad the 4th August, 2017

The Director

Public Procurement Regulatory Authority,

Sector G-5/1

Islamabad.

Subject:POSTING/UPLOADING OF TENDER NOTICE AND TENDER DOCUMENT ON PPRA WEBSITE.

Dear Sir,

I am directed to enclose herewith 02 copies of tender notice & tender document and to request that the same may be posted on the PPRA website. After posting the tender on the website the bill may be sent to this Division for arranging the payment.

2. An early action in this regard will be highly appreciated.

Your’s faithfully,

s/d

(Amanullah)

Assistant Director (G)

Cc to:

  1. PA to Joint Secretary (Admin & Heritage)

F.No.9 (6)/2016-GA

GOVERNMENT OF PAKISTAN

NATIONAL HISTORY & LITERARY HERITAGE DIVISION

Islamabad the, 4th August, 2017

INVITATION OF BIDS

National History & Literary Heritage Division invites bids from the firms/general order supplier / companies registered with Income Tax and Sales Tax Departments for supply of stationery items computer stationery, miscellaneous consumable items, machinery & equipments and furniture for the financial year 2017-18.

2.Bidding documents containing detail terms and conditions, method of procurement, procedure for submission of bids, bids security, bid validity, evaluation criteria, clarification / rejection of bids, performance guarantee etc. are available for the interested bidders with Assistant Director (GA), National History & Literary Heritage Division, 3rd Floor Evacuee Trust Complex, Agha Khan Road, Sector F-5/1, Islamabad free of cost.

3.The bids prepared in accordance with the instructions must reached the Assistant Director (G), National History & Literary Heritage Division, 3rd Floor Evacuee Trust Complex, Agha Khan Road, Sector F-5/1, Islamabad on or before 22-08-2017 till 11:00 AM. Bids General and Technical will be opened at 11.30 AM andFinancial Bid will be opened at 03:00PM on same day. The advertisement alongwith bid documents is also available on and PPRA Website at

s/d

(Amanullah)

Assistant Director (G)

Tel # 9222764

Fax # 9222754

Email:

GOVERNMENT OF PAKISTAN

Tender document for / Stationery Items, Computer Stationery, Miscellaneous Items, Crockery, Furniture, Machinery & Equipments and Computer & IT Equipments
Total Pages / 16
Detail of Pages / PAGE-1-2 General Instructions for Bidders
PAGE-3-11 Detail of General Tender Items
PAGE 12 Technical Proposal for Machinery & Equipments
PAGE 13 Financial Proposal for Machinery & Equipments
PAGE 14 Technical Proposal for Computer & IT Equipments
PAGE 15 Financial Proposal for Computer & IT Equipments
PAGE-16 Detail of Financial Instruments / Check List

3rd Floor, Evacuee Trust Complex, Sector F-5/1, Islamabad

Telephone No.051-9222764, Fax No.051-9222754

-1-

GENERAL INSTRUCTIONS & CONDITIONS FOR THE BIDDERS FOR STATIONERY/ COMPUTER STATIONERY TONERS /MISCELLANEOUS ITEMS
Only those firms are allowed to participate in the tender who are General Sales Tax (GST) registered and have National Tax Number (NTN). A certificate may be attached to verify that your firm is an active tax payer.
Bidder(s) must have sound financial position details of annual turnover for the last three year. The bidder shall have sufficient experience, well reputation and have the facility of telephone and transport for the supply of store in time and on the spot to this wing.
Bidder(s) must attach Bank Draft/Pay Order / Call Deposit amounting to Rs.30,000/- in favour of DDO National History & Literary Heritage Division which will be refundable in case of non-acceptance of tender. Bid(s) found without this will not be considered and turned down. Cheques shall not be accepted.
Firm(s) must certify that it has not been blacklisted from any Government organization.
Samples of tendered items where ever permissible should accompany with tender. Sample which will be returned to the firm in case of non-acceptance of bid.
Only those Bid(s) will be considered which would be submitted on the National History & Literary Heritage Division tender documents.
The offered price in Pak Rupees of item(s) should be inclusive of all Government Taxes. Income Tax will be deducted at the time of payment according to the Income Tax Laws/Regulations and shall be valid for the tender period.
Bid Opening Procedure.
8.A / Single stage- One envelope for procedure will be adopted for Stationery, Computer Stationery Miscellaneous items Crockery, Furniture and MACHINERY equipment to evaluate the offer(s).
The bid shall comprise a single package. All Bidsreceived will be opened and be evaluated in the light of quality standards/Specification and required criteria.
8.B / Single Stage-Two Envelop procedure will be adopted for Photostat Machine, Computer i-7, Printer, Multifunction Printer and Scanner to evaluate the offer(s)
The bid shall comprise a single package containing two separate envelopes each envelop should contain separately the “Technical Proposal” and “Financial Proposal”
Two separate envelopes shall be marked as “Technical Proposal” and “Financial Proposal” in bold and legible letters.
Initially “Technical Proposal” will be opened to evaluate the offer(s) with the specification(s) and required criteria mentioned in the tender document.
Offer(s)/item(s) which will not be found according to the standard/specification(s) and evaluation criteria shall not be accepted and “Financial Proposal” of such firms will be returned unopened.
“Financial Proposal” willbe opened only of those firms whose offer(s)/items would be found as per specifications and laid down criteria.
Successful bidders should make sure for in time supply according to the approved quality/standards/specifications for the tender period as mentioned in the tender notice.
Submission of any false statement/Documents or concealing of information will disqualify the bidder.
The quantity of the item(s) can vary as per the requirement / budget allocation of the Division
The delivery shall be completed within 20 days from the date of issuance of purchase/Supply order are as desired.
All item(s) shall be delivered at the office of National History & Literary Heritage Division situated at 3rd Floor, Evacuee Trust Complex, Sector F-5/1, Islamabad and also inspected there.
Item(s) which will not be found according to required specifications/standard shall not be accepted,
In case any of the terms and conditions of the agreement is violated, the responsibility for any loss or damage will be borne by the supplier.
If the firm fails to supply any or all the items in time as per quality/specifications and required standards, security deposit will be forfeited and supply order of specific items will be issue to next lowest bidder. Action for blacklisting of the firm will also be initiated.

Contt……

-2-

The employer will open the tenders including submission made in the presence of the tenderers or their representatives who choose to attend at on date, time and venue mentioned in tender notice.
The complete tender shall be without alterations, interactions or erasures, except those to accord with instructions issued by the employer, or a necessary to correct errors made by the tenderer, in which case such correction shall initialed by the person or persons signing the contract.
No advance payment will be made for any kind of invoice. However National History & Literary Heritage Division will arrange expeditious payments on submission of invoices.
A separate agreement shall be executed with successful bidder
Tenders will be opened at the office of National History & Literary Heritage Division situated at 3rd Floor, Evacuee Trust Complex, Sector F-5/1, Islamabad

(SIGNATURE & SEAL OF BIDDER)

-3-

BIDS PROPOSAL FOR STATIONARY ITEMS

NAME OF FIRM
COMPLETE ADDRESS
Telephone & Fax No. / National Tax Number (NTN)
Vender No. / Sales Tax Registration No.
S# / Name of Items / QTY. / Quality/Specification Being Offered. / Price Including GST
Ball Pen (M&G 0.7mm) or equivalent / Each
Ball Point Piano or Equivalent / -do-
Board Marker (Permanent) mercury or equivalent / -do-
Board Marker mercury or equivalent / -do-
Correction Pen pelican or equivalent / -do-
Dak Book (70 pages) / -do-
Dak Pad (Superior quality) / -do-
Diary Register (No.8 500 Pages) / -do-
Double Punch Machine (Heavy Duty punch100 pages) / -do-
Double Punch Machine (punch 20 pages) / -do-
Drafting Pad A4 (60 pages) / -do-
Drafting Pad Small (50 pages) / -do-
Envelopes SE-8 White / -do-
Envelops A-4 / Per 100
Envelops A-4 white / -do-
Envelops SE.5 / -do-
Envelops SE.5 White / -do-
Envelops SE.6 / -do-
Envelops SE.6 White / -do-
Envelops SE.8 / -do-
Envelops SE-4 / -do-
Eraser pelican or equivalent / Each
File Board with Flapper (fine quality) / -do-
File Cover Plastic (Superior Quality) / -do-
File Flapper(Racsine) Maroon Colour / -do-
File Tray (Plastic) / -do-
Glue Stic 20 Grams UHU or equivalent / -do-
Highlighter (Superior quality ) / -do-
Ink Black, Blue Green & Red pelican or equivalent / -do-
Ink pen for Table set (Dux / Dollar or equivalent) / -do-
Lead Pencil dear or equivalent / -do-
Log Books (80 pages ) / -do-
Marker (Small) pelican or equivalent / -do-
Note Sheet Pad 50 Sheets (Fine Quality) / -do-
Paper Clip Appex 30 MM / Per pakt

-4-

Paper Cutter (Steel) / Each
Paper Pins 28GMS China / Per Pakt
Posted Pad 3x4 (yellow ) / Per Pkt
Punch Machine Superior Single hole (punch 10 pages) / Each
Register liner Imported Quality (250 pages) / -do-
Scale (Steel) / -do-
Scissors (Plastic head Superior Steel) / -do-
Scotch tap Large 1x72 / -do-
Sharpener (steel) Dux or equivalent / Each
Shorthand Note Book Large / -do-
Stamp Pad (Fine Quality) / -do-
Stamp Pad Ink / -do-
Stapler Machine (staple 20 pages) / -do-
Stapler Machine heavy duty (staple 200 pages) / -do-
Stapler Pin Remover (Superior Quality) / -do-
Stapler Pins 24/6 / Per Pkt
Summary Paper A-4 Size 80 Grams 500 Sheets Imported / Per Ream
Summary Paper Legal Size 90 Grams 500 Sheets Imported / -do-
Table Diary Riffle / Each
Table Set (Racsine) / -do-
Tag Cotton (Superior White) / Per Bundle
Telephone Index (55 pages) / Each
Uni bal eye / -do-
Visiting Card album (20 pages) / -do-
White Fluid with Thinner pelican or equivalent / -do-

(SIGNATURE & SEAL OF BIDDER)

-5-

Bid proposal for Computer Stationary (Toners)

NAME OF FIRM
COMPLETE ADDRESS
Telephone & Fax No. / National Tax Number (NTN)
Vender No. / Sales Tax Registration No.
S# / Name of Items / Qty. / Quality/Specification Being Offered. / Price Including GST
Toner Color Printer HP Pro 200 (Original and HP certified only) / Each
Toner Fax Machine Panasonic FXL-422 (original/ genuine) / -do-
Toner Fax TX Panasonic XY-FL-402(original/ genuine) / -do-
Toner Photocopier Cannon IR 2320 N (original/ genuine) / -do-
Toner Photocopier Toshiba Studio e 18 (original/ genuine) / -do-
Toner Printer HP 1020 / -do-
Toner Printer HP 1102 / -do-
Toner Printer HP 2015 / -do-
Toner Printer HP-1022-N / -do-
Toner Printer HP-1100 / -do-
Toner Printer HP-1200 / -do-
Toner Printer HP-1300 / -do-
Toner Printer HP-2055-D / -do-

(SIGNATURE & SEAL OF BIDDER)

-6-

Bid proposal for Miscellaneous Consumable Items

NAME OF FIRM
COMPLETE ADDRESS
Telephone & Fax No. / National Tax Number (NTN)
Vender No. / Sales Tax Registration No.
S# / Name of Items / QTY. / Quality/ Specification Being Offered. / Price Including GST
Acid 1 litter / Each
Acidic water for batteries / -do-
Air Freshener (300 ml) yasmeen or equivalent / -do-
Air Freshener Bathroom (Roomi) / -do-
Ashtray (Glass) / -do-
Back care cushion Master or equivalent / -do-
Bathroom Bursh superior quality / -do-
Battery Cell (AA Size) / -do-
Battery Cell pencil (AA Size) / -do-
Broom Hard (500 gram) / -do-
Broom Soft (250 gram) / -do-
Bucket Plastic (10 liter) / -do-
Bucket Plastic (15 liter) / -do-
Calculator CT.100 / -do-
Drinking water 19 liter bottle Nestle or equivalent / -do-
Dust Bin (10 liter) / -do-
Dust Bin with foot handle (10 liter) / -do-
Duster floor / Per unit
Duster Yellow 24”x24” / -do-
Electric Extension lead 5 meter / -do-
Electric Kettle (1.5 liter) / -do-
Electric Remote Call bell / Each
Insect killer Spray 350 grams mortein or equivalent / -do-
Jay-e-Namaz (Superior Quality) / Each
Liquid Detergent lemon (250 gram) max or equivalent / Each
Liquid HandWash lifebuoy or lux or equivalent (500 ml) / -do-
Pachara/Mop / -do-
Pachara/Mop with steel handle / Each
Paper Tap Masking 3AA size / -do-
Phenyl Tin 3 ltr / -do-

-7-

S# / Name of Items / QTY. / Quality/ Specification Being Offered. / Price Including GST
PVC Tape 2x72 / Each
Surf (50 Grams) / -do-
Tissue Hygiene / Per pkt
Tissue Paper Luxury / Per Box
Tissue Paper Napkin / -do-
Toilet cleaner harpic or equivalent 750 ml / -do-
Toilet Roll / Each
Towel Large (2.5x5 feet) (Superior) / -do-
Vim Powder (250 gram) / Per pkt
Wall Clock (Fine Quality) / -do-
Wiper (Superior Quality large size) / -do-

(SIGNATURE & SEAL OF BIDDER)

-8-

Bid proposal for Crockery

NAME OF FIRM
COMPLETE ADDRESS
Telephone & Fax No. / National Tax Number (NTN)
Vender No. / Sales Tax Registration No.
S# / Name of Items / QTY. / Quality/Specification Being Offered. / Price Including GST
Forks / Each
Glass/Tea Mat Set / -do-
Quarter plate / -do-
Rice plate set / -do-
Service Tray large (Fine Quality) / -do-
Service Tray small (Fine Quality) / -do-
Serving Bowl large (ceramic) / -do-
Serving Bowl small (ceramic) / -do-
Table spoon / Per Dozen
Tea spoon / -do-
Tea set / Each
Water Glass (Fine Quality) / -do-
Water set superior quality / Per set

(SIGNATURE & SEAL OF BIDDER)

-9-

Bid proposal for Furniture & Fixture

NAME OF FIRM
COMPLETE ADDRESS
Telephone & Fax No. / National Tax Number (NTN)
Vender No. / Sales Tax Registration No.
S# / Name of Items / QTY. / QUALITY/SPECIFICATION BEING OFFERED. / PRICE INCLUDING GST
Officers Revolving CHaierCHaier structure + seat and back made of solid seasoned shisham wood section 55/25 well finsished with N.C. Lacquer polish. Seat and back webbing with natural double cane, complete with revolving cum tilting and reclining pedestal having five legs durable and load bearing caster wheels. / Each
Computer revolving CHaierStructure made of cast Aluminum having 5-legs revolving cum tilting pedestal durable and load bearing caster wheel imported. Seat and back made of solid seasoned wood covered with 1st quality foam and tapestry cloth. / -do-
Officer Visitor CHaier. Size 465 mm x 480 mm Structure made of solid seasoned shisham wood section 55/25, well finished with nitrocellulose lacquer polish. Seat and back made of solid seasoned wood covered with 1st quality foam and synthetic upholstery cloth. / -do-
Officer Table Size 1800mm x900 mm x760mm (Height) Structure made of 25 mm thick high density chipboard pressed with shisham veneer, one side drawer box having 3-drawers, top drawer lockable and other side one box with one door. Table top made of shisham veneered which is to be processed to make corrode proof & water proof with glass 8 mm. Table with through back made of 18/19 mm Thick high density chipboard pressed with shisham veneer on both sides. Table complete finished with nitrocellulose lacquer polish. / -do-
Computer Table Size 900 mm x600mmx 760mm (Height) Structure made of high density chipboard 19 mm thick pressed with shisham veneer on both sides, one side having box for CPU and vertical one partition, other side one sliding shelf for key board. Finished with N.C. Lacquer polish. / -do-

-10-

S# / Name of Items / QTY. / QUALITY/SPECIFICATION BEING OFFERED. / PRICE INCLUDING GST
Sofa Set (5 seater 3+1+1) Single seater (02 Nos) 3 seater (1 No) Structure made of solid seasoned shesham wood section 65/25, finished with Nitrocellulose lacquer polish, fixed seat and back made of solid seasoned wood covered with 1st quality foam and durable synthetic best quality leatherite. / -do-
Assistant/Office table Size 1200 mm x 800mm x 760mm (Height) Structure made of high density chipboard 19 mm thick pressed with shisham veneer on both sides, one side drawer box having 3-drawers, top drawer lockable. Finished with N.C. Lacquer polish. / -do-
Center Table (Size 20 x 30 x 18) Structure made of shisham wood and top 8mm glass. Finished with N.C. Lacquer polish. / -do-
Center Table (Size 30 x 30 x 18) Structure made of shisham wood and top 8mm glass. Finished with N.C. Lacquer polish. / -do-

(SIGNATURE & SEAL OF BIDDER)

-11-

Bid proposal for Machinery & Equipment

NAME OF FIRM
COMPLETE ADDRESS
Telephone & Fax No. / National Tax Number (NTN)
Vender No. / Sales Tax Registration No.
S# / Name of Items / QTY. / Quality/Specification Being Offered. / Price Including GST
Bracket fan (Pak, GFC, Royal) or equivalent / Each
Coffee Maker / -do-
Louver fan (Pak, GFC, Royal) or equivalent / -do-
Microwave oven 28 L (LG or equivalent) / -do-
Pedestal fan 56 “(Pak, GFC, Royal) or equivalent / -do-
Ups Batteries 200 + Volta or equivalent / -do-
UPS invertors 2KWA branded / -do-
UPS invertors 5KWA branded / -do-
Vacuum cleaner 1600 watt with 15 litter dust capacity drum / -do-
Split AC 1.5 Ton Haier / Kenwood or equivalent with insulation / -do-
10.A / Copper pipe of 22 gage, copper wire of 7x36 (control & power cable), insulation with its installation of 1.5 ton AC(approximately 150 feet) / Per feet
Split AC 2.0 Ton Haier / Kenwood or equivalent with insulation / -do-
11.A / Copper pipe of 22 gage, copper wire of 7x36 (control & power cable), insulation with its installation of 2 ton AC (approximately 150 feet) / Per feet

-12-

Form “A”

TECHNICAL PROPOSAL FOR MACHINERY EQUIPMENTS

NAME OF FIRM
COMPLETE ADDRESS
Telephone & Fax No. / National Tax Number (NTN)
Vender No. / Sales Tax Registration No.
S# / Name of Items / QTY. / Specification Being Offered
Photocopier Heavy duty Cannon, Toshiba, Rico or equivalent
i. Copy / Print Speed 40-50 cpm
ii. Resolution:- 600x600 dpi and printing 1200x1200 dpi
iii. Document Feeder for 80-100 Sheets
iv. Scanning 50-60 Images Per Minute
v. Drum Life At least 250,000 to 300,000 copies or Above
vi. USB port
vii. Automatic Duplicator Feeder and Copies / Each
Printer HP laser jet 402dn or equivalent (print per minimum 40 ppm) (Latest model in market) / -do-
Laser Jet Pro. Multifunction Printer (Print, copy, Fax, Scan) HP or Equivalent Printing 1200 x 1200 dpi
600x600 dpi Copy 18ppm
Compatible with all operating system / -do-
Portable Air conditioner of 0.75 ton (Latest model in market). / -do-
Portable Air conditioner of 1 ton (Latest model in market). / -do-

(SIGNATURE & SEAL OF BIDDER)

-13-

Form “B”

FINANCIAL PROPOSAL FOR MACHINERY EQUIPMENTS

NAME OF FIRM
COMPLETE ADDRESS
Telephone & Fax No. / National Tax Number (NTN)
Vender No. / Sales Tax Registration No.
S# / Name of Items / QTY. / Quality/Specification Being Offered. / Price Including GST
Photocopier Heavy duty Cannon, Toshiba, Rico or equivalent
i. Copy / Print Speed 40-50 cpm
ii. Resolution:- 600x600 dpi and printing 1200x1200 dpi
iii. Document Feeder for 80-100 Sheets
iv. Scanning 50-60 Images Per Minute
v. Drum Life At least 250,000 to 300,000 copies or Above
vi. USB port
vii. Automatic Duplicator Feeder and Copies / Each
Printer HP laser jet 402dn or equivalent (print per minimum 40 ppm) (Latest model in market) / -do-
Laser Jet Pro. Multifunction Printer (Print, copy, Fax, Scan) HP or Equivalent Printing 1200 x 1200 dpi
600x600 dpi Copy 18ppm
Compatible with all operating system / -do-
Portable Air conditioner of 0.75 ton (Latest model in market). / -do-
Portable Air conditioner of 1 ton (Latest model in market). / -do-

(SIGNATURE & SEAL OF BIDDER)